Contract notice
Section I: Contracting
authority
I.1) Name and addresses
London Borough of Hackney
Hackney Service Centre, 1 Hillman Street
Hackney
E8 1DY
UK
Contact person: Mr Brian Clark
Telephone: +44 2083563000
E-mail: brian.clark@hackney.gov.uk
NUTS: UKI41
Internet address(es)
Main address: http://www.hackney.gov.uk
Address of the buyer profile: http://www.hackney.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=093d2995-6deb-ee11-8127-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=093d2995-6deb-ee11-8127-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tomlinson Centre Catering Management Contract
Reference number: DN707930
II.1.2) Main CPV code
55510000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is seeking a service provider to fully manage the Tomlinson Centre’s internal catering function, using an ‘Open Book’ system, in which the Council shall meet all operating costs and pay the Service Provider a set monthly Management fee.
The service provider shall be expected to manage the service cost effectively to ensure that the Council receives excellent value for money and minimises its expenditure. The Council is also open to ideas that can generate additional income.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI41
II.2.4) Description of the procurement
The Tomlinson Centre is the London Borough of Hackney’s purpose built PDC (Professional Development Centre) which hires out education and conferencing facilities to internal and external clients. It is open 50 weeks of the year, with fluctuating room hire and usage across the year dependent upon booking patterns. We serve around 30,000 visitors per year.
The service mostly runs between 8.30am and 3pm, but on occasion can start as early as 6am or run as late as 10pm.
The provision of catering services at The Tomlinson Centre has operated since 2009 and has been one of its exemplary activities; regularly receiving positive feedback for the quality of food, service and the variety of its offering. One overarching aim of this Specification is to ensure that this service is maintained at this level and the transition to the new contractor be non-disruptive.
The Council is seeking a service provider to fully manage the Tomlinson Centre’s internal catering function, using an ‘Open Book’ system, in which the Council shall meet all operating costs and pay the Service Provider a set monthly Management fee.
The service provider shall be expected to manage the service cost effectively to ensure that the Council receives excellent value for money and minimises its expenditure. The Council is also open to ideas that can generate additional income.
Any surplus revenue that is generated shall be split between the Council and the Contractor on a 50/50 basis.
The Contractor shall be required to deliver the service according to a set of specific and detailed health-conscious criteria, that accounts for a wide variety of dietary requirements.
The Council shall meet all Direct costs associated with operating the Service.
Estimated value:£200,000.00
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
24 months in total with 2 extensions available
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/04/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
29/04/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The Royal Courts of Justice
London
UK
VI.5) Date of dispatch of this notice
26/03/2024