Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Department for International Trade
London
SW1A 2BL
UK
E-mail: MajorWorldEventsCommercial@businessandtrade.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/department-for-business-and-trade
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uktrade.app.jaggaer.com/web/login.html.
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uktrade.app.jaggaer.com/web/login.html.
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Expo 2025 Osaka - Full Operational Services (FOS)
II.1.2) Main CPV code
79900000
II.1.3) Type of contract
Services
II.1.4) Short description
The United Kingdom (UK) is participating in World Expo 2025, which runs from 13 April 2025 - 13 October 2025 and will take place in Osaka, Kansai, Japan. His Majestys Government (HMG) will deliver a self-built UK Pavilion (UKP) at Expo 2025 Osaka.
This requirement for the provision of Full Operational Services (FOS) to support the delivery of the UK Pavilion (UKP) at Expo 2025 Osaka.
HMG wishes to appoint a supplier to bring together a range of different services necessary for successful operation of UKP, including event management, retail, restaurant and bar provision and all the associated specialist and general supporting staffing and services. FOS will be fundamental in achieving a world class visitor experience.
The following services make up the overall 'Full Operational Services' required for the UK Pavilion:
1. Events Management. - A full end to end events management service (including catering) for the variety of events which will take place at UKP.
2. Retail Services. A retail offering located in the gift shop which enhances the visitor experience and complements the theme of the UKP.
3. Restaurant and Bar Services. The UKP will have a food and beverage offering, through the provision of a welcoming restaurant and bar that will enhance the visitor experience and be complementary to the overall theme of the Pavilion.
4. General staffing and Supporting Services. A variety of front of house and back of house staffing roles are required to ensure the smooth running and operation of the UKP, including bilingual English and Japanese staff.
II.1.5) Estimated total value
Value excluding VAT:
9 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55300000
55400000
55900000
79620000
79952000
II.2.3) Place of performance
NUTS code:
JP
UK
Main site or place of performance:
Japan
II.2.4) Description of the procurement
The United Kingdom (UK) is participating in World Expo 2025, which runs from 13 April 2025 - 13 October 2025 and will take place in Osaka, Kansai, Japan. His Majestys Government (HMG) will deliver a self-built UK Pavilion (UKP) at Expo 2025 Osaka.
This requirement for the provision of Full Operational Services (FOS) to support the delivery of the UK Pavilion (UKP) at Expo 2025 Osaka.
HMG wishes to appoint a supplier to bring together a range of different services necessary for successful operation of UKP, including event management, retail, restaurant and bar provision and all the associated specialist and general supporting staffing and services. FOS will be fundamental in achieving a world class visitor experience.
The following services make up the overall 'Full Operational Services' required for the UK Pavilion:
1. Events Management. - A full end to end events management service (including catering) for the variety of events which will take place at UKP.
2. Retail Services. A retail offering located in the gift shop which enhances the visitor experience and complements the theme of the UKP.
3. Restaurant and Bar Services. The UKP will have a food and beverage offering, through the provision of a welcoming restaurant and bar that will enhance the visitor experience and be complementary to the overall theme of the Pavilion.
4. General staffing and Supporting Services. A variety of front of house and back of house staffing roles are required to ensure the smooth running and operation of the UKP, including bilingual English and Japanese staff.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
9 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
24/06/2024
End:
31/03/2026
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The budget for the Contract is a range between £7,000,000 and £9,000,000 (Seven Million Pounds to Nine Million Pounds) excluding VAT.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/04/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
30/04/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Once you have access Jaggaer you can locate this ITT under reference number: itt_601
For full details of the Procurement, interested parties must access the full suite of procurement documentation via the e-tendering portal Jaggaer (using the link stated in this notice).
VI.4) Procedures for review
VI.4.1) Review body
Department for Business and Trade
Old Admiralty Building
London
SW1A 2BL
UK
E-mail: MajorWorldEventsCommercial@businessandtrade.gov.uk
VI.5) Date of dispatch of this notice
27/03/2024