Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Transport for London
5 Endeavour Square
LONDON
E201JN
UK
Contact person: Sheree Summers
E-mail: shereesummers@tfl.gov.uk
NUTS: UKI
Internet address(es)
Main address: https://tfl.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Tenders or requests to participate must be sent to the abovementioned address
I.6) Main activity
Urban railway, tramway, trolleybus or bus services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
1FM - Cleaning and Associated Services
Reference number: WS2062517452
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
A contract for the provision of Cleaning and Associated Services across the TfL Estate.
The scope will comprise of the following services:
Cleaning Services,
Business Support Services,
Grounds and Horticultural Services,
Pest Control Services,
Graffiti Removal Services and
Waste Management Services.
II.1.5) Estimated total value
Value excluding VAT:
775 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77300000
90500000
90690000
90922000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Various sites and locations across the TfL Network :
TfL Head Office sites, Bus Stations and Stands, Victoria Coach Station, Dial a Ride Depots & Vehicles, River Services - Piers, Woolwich Ferry, London Underground sites & trains (stations, depots, other buildings & trains), certain Elizabeth Line (stations, depots, portals and shafts), London Overground (New Cross Depot).
II.2.4) Description of the procurement
This is a competitive procurement for the award of a single contract for the supply of Cleaning and Associated Services.
The scope of services is for routine (daily), planned (scheduled) and reactive activities for the following services across the TfL estate, comprising:
Cleaning Services,
Business Support Services,
Grounds and Horticultural Services,
Pest Control Services,
Graffiti Removal Services,
Waste Management Services: Dust cart collections and various other ad hoc collections and disposals including but not limited to hazardous, confidential, electrical, offensive and bulky goods.
The proposed contract will be for a period of 5 years with an option to extend for up to a maximum of 2 years.
Interested parties must register on Transport for London's SAP Ariba system and then request access to the procurement event.
Interested parties can then view the Specification, Performance requirements, Contract and relevant supplemental schedules and submit their Supplier Qualification responses before the time and date stated (10:00 hours 18 March 2025).
Access details provided in III.1 below.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
As per the contract terms. Up to a Maximum of 24 months.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Interested parties must first register on Transport for London's SAP Ariba system using the link below:
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Following registration, to express an interest for this tender, interested parties must then request access to the procurement event by directly contacting the owner of the Notice via Email (email address provided in Section I of this notice).
Direct access to this tender will not automatically be provided on registration.
Upon completion of registration and confirmation that the bidder has been invited to the Sourcing Event in Ariba, the interested bidder will have unrestricted and full access to the procurement documents, free of charge through their dashboard when they login to Ariba at:
https://service.ariba.com/Supplier.aw
Economic operators need to complete and submit a response to the relevant procurement documents by the deadline date set out in these documents (10:00 hours, 18 March 2025).
To register or to check if you are already registered log on to:
https://service.ariba.com/Supplier.aw
Interested bidders must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of this contract and the procurement exercise before submitting their response. For help on uploading your responses, please refer to:
https://support.ariba.com/Adapt/Ariba_Network_Supplier_Training.
If the problem persists, please contact:
Ariba_Supplier_Enablement@tfl.gov.uk
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-000385
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/03/2025
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Transport for London
London
UK
VI.5) Date of dispatch of this notice
14/02/2025