Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
UK
Contact person: Megan McLuskey
Telephone: +44 3003000300
E-mail: megan.mcluskey@renfrewshire.gov.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.renfrewshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Energy Efficient Scotland ABS Funding Managing Agent
Reference number: RC-CPU-24-238
II.1.2) Main CPV code
71314300
II.1.3) Type of contract
Services
II.1.4) Short description
Renfrewshire Council have a requirement to appoint a suitably qualified Service Provider to provide a Managing Agent service to deliver a
portion of their Area Based Schemes (ABS) programme to households throughout the Renfrewshire area in line with the Scottish
Government Guidance on Scheme Design and Delivery.
The main aim of the ABS program is to provide measures to private households in or at risk of fuel poverty that help to reduce energy
usage and costs.
Addresses will be Renfrewshire wide, but only for privately owned properties which are deemed to meet the Scottish Government
eligibility criteria. Renfrewshire Council will guide the selection of addresses.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71314000
71541000
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Renfrewshire
II.2.4) Description of the procurement
The Council seeks to appoint a competent and suitably qualified managing agent to deliver a portion of their Area Based Schemes (ABS)
programme to households throughout the Renfrewshire area in line with the Scottish Government Guidance on Scheme Design and
Delivery. The role of the managing agent is to;
-identify suitable properties,
-sign up residents,
-assist householders with the application process,
-appoint a Works contractor, and
-manage works on site.
The Managing Agent must provide services and energy efficiency installations in line with the following standards and guidance
documents;
-PAS 2035 and all future relevant updated iterations.
-The most current/up to date Scottish Government’s ABS guidance and future relevant updated iterations
NOTE: The Managing Agent (Contractor) fee is based on a fixed percentage of the funding available for the Area Based Schemes (ABS).
This funding is not guaranteed and may fluctuate within this year and within subsequent financial years, and that guidance may change in
line with Scottish Government requirements. If the maximum value of the available ABS funding grant per property increases, the rates
provided within the Tender Submission will remain for the duration of the Contract.
II.2.5) Award criteria
Criteria below:
Quality criterion: Project Programme
/ Weighting: 15
Quality criterion: Resource
/ Weighting: 11
Quality criterion: Methodology
/ Weighting: 14
Quality criterion: Contractor Appointment and Best Value
/ Weighting: 10
Quality criterion: Community Benefits Outcome Menu
/ Weighting: 3
Quality criterion: Community Benefits Methodology
/ Weighting: 7
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
35
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
This contract may be extended for a period of twelve months on two separate occasions at the sole discretion of the Council.
Renewal of this contract may be required should future funding be made available to the Council.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
This Contract will include performance conditions relation to fair work first and community benefits. The tender requests scored community benefits.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/04/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
11/09/2025
IV.2.7) Conditions for opening of tenders
Date:
14/04/2025
Local time: 12:00
Place:
Renfrewshire
Information about authorised persons and opening procedure:
Tender submissions will be opened remotely at home using an opening committee on PCS-T with two procurement officers.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Should further funding be made available in the future, future contracts may be required.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The recommended Tenderer will be required to provide at Request for Documentation stage the following documents:
S1 Equalities Questionnaire
S2 Equalities Declaration
S5 Prompt Payment Certificate
S6 Waste Carrier
S9 List of Proposed Sub-Contractors
S10 Parent Company Guarantee
New Supplier Form
Insurance Certificates to the levels set in the Contract Documentation
Health & Safety Questionnaire and supporting documentation
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28445. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits will be requested during the tender. Taking into consideration the contract period and the value of the contract. The Council’s expectation for this requirement will be minimum 40 Community Benefit Points (CBPs) required.
Community Benefits will be evaluated and scored as part of the technical evaluation and be scored out of a combined 10% split between two questions:
Community Benefit Outcome Menu - 3%
Community Benefits Supporting Methodology - 7%
(SC Ref:792628)
VI.4) Procedures for review
VI.4.1) Review body
Please refer to VI.4.3 below
UK
UK
VI.4.2) Body responsible for mediation procedures
Please refer to VI.4.3 below
UK
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.
VI.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
UK
VI.5) Date of dispatch of this notice
13/03/2025