Summary

OCID:: ocds-kuma6s-121183
Published by:: Wrexham County Borough Council
Authority ID:: AA0264
Publication date:: 11 May 2022
Deadline date:: -
Notice type:: 01 Prior Information Notice (PIN)
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Supply of a Planning Services Software System. CPV: 72268000, 48000000, 48100000, 48200000, 48780000, 48781000, 48782000.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

Wrexham County Borough Council

Commissioning Procurement and Contract Management Unit, Lampbit Street

Wrexham

LL11 1AR

E-mail: procurement@wrexham.gov.uk

NUTS: UKL23

Internet address(es)

Main address: www.wrexham.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Additional information can be obtained from the abovementioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Planning Service Software

Reference number: PROC21-178

II.1.2) Main CPV code

72268000

II.1.3) Type of contract

Services

II.1.4) Short description

Supply of a Planning Services Software System.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

48100000

48200000

48780000

48781000

48782000

II.2.3) Place of performance

NUTS code:

UKL23

II.2.4) Description of the procurement

Introduction and Context

- Wrexham County Borough Council is a single tier authority incorporating a comprehensive range of local services. The Councils planning and building control functions are located with Planning and Regulation service. The service also includes land charges, planning policy and planning enforcement services.

- The council is interested in seeking new solutions to the provision of the statutory development management, land charges and building control services.

- To ensure compliance with The Welsh Language Act 1993, any new system should facilitate both English and Welsh language engagement through the web-site in terms of application search tools or associate web presence.

- In addition, the Council is interested in enhancing its performance across each of these areas through improved information sharing between each section, greater control over work flow processes, integration with the Councils existing EDMS system (Civica), greater online presence regard the presentation of GIS data and associated meta-data.

- Opportunities to enable greater on-site access to read record data, record site visit details and progress work flow actions would be highly desirable.

- Workflow management and progress reporting tools potentially though the use of dash-board solutions are required to support wider service delivery

- Ability for staff to have ability to easily create new reports, templates and process to react to new legislative or resource requirements.

- Integration with external systems for data sharing notably receiving applications from the Welsh Planning Portal but also exporting information e.g. quarterly returns.

- The system should enable end-users (public/ applicants/ consultees) to register for location based searches and to secure reports on decision, applications and other associated registers e.g. telecoms, enforcement etc.

Current Status

- The Council presently utilises three systems to deliver development management, land charges and building control services.

- iLAP by NEC (formerly Northgate) as the applications register,

- Digital 360 by Civica as the EDMS which incorporates some workflow management and

- ProPrinter from By Design and MapInfo from Precisely (formerly Pitney Bowes) which together provide our GIS solution. MapInfo is used by a limited number of officers to create and manage GIS data whereas ProPrinter is more widely used as a GIS data viewer.

- Each of these packages is hosted by the Council on a traditional server framework. Some web presence is provided including the ability to search for applications which allows the public to view submitted application documents. Neighbour letters are not online due to complexities and risks associated with GDPR requirements and redaction overheads. It would be desirable if a full online planning file can be provided within existing resource capabilities.

Please see document uploaded in the Additional Notice Options - Additional Documents section of this notice for full details of this requirement.

II.3) Estimated date of publication of contract notice:

04/07/2022

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

Please e-mail an overview of your solution to Rachel Sanders, Category Manager by 12noon on Friday 27th May 2022 to rachel.sanders@wrexham.gov.uk. Please ensure you only submit information that is relevant to the detailed outlined above. Please include the reference: PROC21-178 in the subject heading of your e-mail response.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=121183.

(WA Ref:121183)

VI.5) Date of dispatch of this notice

11/05/2022

Coding

Commodity categories

ID	Title	Parent category
48100000	Industry specific software package	Software package and information systems
48200000	Networking, Internet and intranet software package	Software package and information systems
48000000	Software package and information systems	Computer and Related Services
72268000	Software supply services	Software-related services
48782000	Storage management software package	System, storage and content management software package
48781000	System management software package	System, storage and content management software package
48780000	System, storage and content management software package	Software package utilities

Delivery locations

ID	Description
1023	Flintshire and Wrexham

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: procurement@wrexham.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf

Planning Service Software - PIN Notice.pdf

pdf187.64 KB

This file may not be accessible.

Replaced documents

There are no previous versions of these documents.