Prior information notice
This notice is a call for competition
Section I: Contracting
authority
I.1) Name and addresses
Sheffield City Council
(GB) 173 5488 38
Town Hall, Pinstone Street,
Sheffield
S1 2HH
UK
Contact person: Tim Dent
Telephone: +44 01142053646
E-mail: tim.dent@sheffield.gov.uk
NUTS: UKE32
Internet address(es)
Main address: https://www.sheffield.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104130
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://app.panacea-software.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://app.panacea-software.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Communication and Print Dynamic Purchasing System (DPS) Framework
Reference number: 73731
II.1.2) Main CPV code
79810000
II.1.3) Type of contract
Services
II.1.4) Short description
DPS Framework consists of 17 lots covering the full range of services required for communication and print work, these being:
• Lot 1 – Standard Print
• Lot 2 – Mailing and Distribution
• Lot 3 – Courier Services
• Lot 4 – Large Format, Signage and Display Printing
• Lot 5 – Security Printing and Confidential Printing (general)
• Lot 6 – Secure Printing (electoral)
• Lot 7 – Branded Promotional Products, Specialist Printing
• Lot 8 – Creative Design Services, Animation & Artwork for Print and Digital Media
• Lot 9 – Photography and Film Making
• Lot 10 – Illustration
• Lot 11 – Copywriting and Proof-reading
• Lot 12 – Digital Communications (content writing)
• Lot 13 – Marketing Communications
• Lot 14 – Internal & Change Communications
• Lot 15 – External Affairs
• Lot 16 – Media Buying
• Lot 17 – Consultation and Surveys
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Communication and Print DPS Framework
II.2.2) Additional CPV code(s)
48300000
64100000
72413000
75211000
79000000
79120000
79121000
79341100
79342000
79342200
79413000
79415200
79416200
79571000
79821100
79822500
79930000
79960000
79961000
79970000
92111100
92111200
92111210
92111230
92111250
92111300
92111310
92225100
II.2.3) Place of performance
NUTS code:
UKE32
II.2.4) Description of the procurement
DPS Framework consists of 17 lots covering the full range of services required for communication and print work, these being:
• Lot 1 – Standard Print
• Lot 2 – Mailing and Distribution
• Lot 3 – Courier Services
• Lot 4 – Large Format, Signage and Display Printing
• Lot 5 – Security Printing and Confidential Printing (general)
• Lot 6 – Secure Printing (electoral)
• Lot 7 – Branded Promotional Products, Specialist Printing
• Lot 8 – Creative Design Services, Animation & Artwork for Print and Digital Media
• Lot 9 – Photography and Film Making
• Lot 10 – Illustration
• Lot 11 – Copywriting and Proof-reading
• Lot 12 – Digital Communications (content writing)
• Lot 13 – Marketing Communications
• Lot 14 – Internal & Change Communications
• Lot 15 – External Affairs
• Lot 16 – Media Buying
• Lot 17 – Consultation and Surveys
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 999
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of expressions of interest
Date:
30/06/2026
Local time: 23:30
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
UK
Internet address(es)
URL: https://www.sheffield.gov.uk
VI.4.2) Body responsible for mediation procedures
Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
UK
Internet address(es)
URL: https://www.sheffield.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
UK
Internet address(es)
URL: https://www.sheffield.gov.uk
VI.5) Date of dispatch of this notice
01/05/2023