Contract notice
Section I: Contracting
authority
I.1) Name and addresses
London Borough of Barking and Dagenham
Town Hall Square, 1 Clockhouse Avenue
Barking
IG11 7LU
UK
Telephone: +44 2082153000
E-mail: Procurement@lbbd.gov.uk
NUTS: UKI52
Internet address(es)
Main address: https://www.lbbd.gov.uk
Address of the buyer profile: https://lbbd.bravosolution.co.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://lbbd.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://lbbd.bravosolution.co.uk/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Family time contact services
II.1.2) Main CPV code
85300000
II.1.3) Type of contract
Services
II.1.4) Short description
The London Borough of Barking and Dagenham (LBBD) has a duty to promote reasonable contact under section 34 of the Children Act 1989. Section 34 places a duty on Local Authorities to allow the child in its care, reasonable contact with their parents and 'other persons' prescribed within s34 (1) of the act.
LBBD’s Family Time Contact in- house Team, which forms part of the Councils Specialist Intervention Service (SIS), provides supervised contact for children living away from a parent or other significant adult because they are deemed to have suffered significant harm, or are at risk of suffering significant harm. Supervised contact takes place for families which are under the care of the local Authority including those who are subject to an Interim Care order, Section 20 or Full Care Order.
The Family Time Contact Team provides court- directed supervised contact sessions for families of children under the care of the local authority in a safe and neutral place, using contact supervisors who support parents to develop their parenting skills in line with the child’s welfare. The team helps to promote and sustain a child’s relationship with their families where it is safe to do so, or while decisions are being made about their future.
Supervised contact is delivered primarily in the borough in several buildings and venues such as children centres, community hubs, in the community and other paid venues as required if capacity cannot be met. Supervised contact can also occur outside of the borough if the host family’s location is further afield.
Due to the approaching expiry of existing contracts under the Family Time Contact Framework Agreement, the London Borough of Barking & Dagenham is advertising to seek tenders from suitably experienced and qualified organisations for the provision of supervised Family Time Contact Services for Children in Need, Children in Care and Children Subject to a Child Protection Plan.
The new Framework seeks to commission multiple providers to receive Family Contact referrals directly from the Local Authority and deliver a Supervised Family Contact Service which:
• Provides a safe and neutral place for children to meet their parents or extended family in line with supervised contact arrangements.
• Ensures the safety of the child/children through a risk assessment which structure each contact.
• Provides a safe space for children and their families through Contact Supervisors who observe, record, and participate, as appropriate.
• Is safe and secure transfer of records between the Local Authority and provider.
Providers will need to be accredited by the National Association of Child Contact Centres (NACCC) to support the in-house Family Time Contact Team to meet current demand and ensure all families can have contact in a timely manner.
The level of contact for families is court directed and can range in both length of session and frequency. Sessions range between 1 and 4 hours which can occur between 1 to 5 times a week, once or twice a month or annually. It is expected that most of the provision required will be scheduled with providers in advance and take place after school, on weekends and during holiday periods. Providers will also be required to accept weekly ‘one off ‘ sessions that take place as a result of unanticipated changes that may occur.
II.1.5) Estimated total value
Value excluding VAT:
900 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
1 and 2
II.2) Description
Lot No: 1
II.2.1) Title
Delivery of Family Contact Services within Barking and Dagenham and neighbouring boroughs
II.2.2) Additional CPV code(s)
85310000
II.2.3) Place of performance
NUTS code:
UKI52
Main site or place of performance:
Barking and Dagenham and neighbouring boroughs
II.2.4) Description of the procurement
The London Borough of Barking and Dagenham (LBBD) has a duty to promote reasonable contact under section 34 of the Children Act 1989. Section 34 places a duty on Local Authorities to allow the child in its care, reasonable contact with their parents and 'other persons' prescribed within s34 (1) of the act.
LBBD’s Family Time Contact in- house Team, which forms part of the Councils Specialist Intervention Service (SIS), provides supervised contact for children living away from a parent or other significant adult because they are deemed to have suffered significant harm, or are at risk of suffering significant harm. Supervised contact takes place for families which are under the care of the local Authority including those who are subject to an Interim Care order, Section 20 or Full Care Order.
The Family Time Contact Team provides court- directed supervised contact sessions for families of children under the care of the local authority in a safe and neutral place, using contact supervisors who support parents to develop their parenting skills in line with the child’s welfare. The team helps to promote and sustain a child’s relationship with their families where it is safe to do so, or while decisions are being made about their future.
Supervised contact is delivered primarily in the borough in several buildings and venues such as children centres, community hubs, in the community and other paid venues as required if capacity cannot be met. Supervised contact can also occur outside of the borough if the host family’s location is further afield.
Due to the approaching expiry of existing contracts under the Family Time Contact Framework Agreement, the London Borough of Barking & Dagenham is advertising to seek tenders from suitably experienced and qualified organisations for the provision of supervised Family Time Contact Services for Children in Need, Children in Care and Children Subject to a Child Protection Plan.
The new Framework seeks to commission multiple providers to receive Family Contact referrals directly from the Local Authority and deliver a Supervised Family Contact Service which:
• Provides a safe and neutral place for children to meet their parents or extended family in line with supervised contact arrangements.
• Ensures the safety of the child/children through a risk assessment which structure each contact.
• Provides a safe space for children and their families through Contact Supervisors who observe, record, and participate, as appropriate.
• Is safe and secure transfer of records between the Local Authority and provider.
Providers will need to be accredited by the National Association of Child Contact Centres (NACCC) to support the in-house Family Time Contact Team to meet current demand and ensure all families can have contact in a timely manner.
The level of contact for families is court directed and can range in both length of session and frequency. Sessions range between 1 and 4 hours which can occur between 1 to 5 times a week, once or twice a month or annually. It is expected that most of the provision required will be scheduled with providers in advance and take place after school, on weekends and during holiday periods. Providers will also be required to accept weekly ‘one off ‘ sessions that take place as a result of unanticipated changes that may occur.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The initial contract term of 2 years can be extended by two further one-year periods to a maximum contract term of 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value of this lot is estimated and is likely to vary depending upon demand
Lot No: 2
II.2.1) Title
Delivery of Family Contact Services within Greater London and surrounding local authorities.
II.2.2) Additional CPV code(s)
85300000
II.2.3) Place of performance
NUTS code:
UKH3
UKI
UKJ
Main site or place of performance:
Greater London and surrounding local counties
II.2.4) Description of the procurement
The London Borough of Barking and Dagenham (LBBD) has a duty to promote reasonable contact under section 34 of the Children Act 1989. Section 34 places a duty on Local Authorities to allow the child in its care, reasonable contact with their parents and 'other persons' prescribed within s34 (1) of the act.
LBBD’s Family Time Contact in- house Team, which forms part of the Councils Specialist Intervention Service (SIS), provides supervised contact for children living away from a parent or other significant adult because they are deemed to have suffered significant harm, or are at risk of suffering significant harm. Supervised contact takes place for families which are under the care of the local Authority including those who are subject to an Interim Care order, Section 20 or Full Care Order.
The Family Time Contact Team provides court- directed supervised contact sessions for families of children under the care of the local authority in a safe and neutral place, using contact supervisors who support parents to develop their parenting skills in line with the child’s welfare. The team helps to promote and sustain a child’s relationship with their families where it is safe to do so, or while decisions are being made about their future.
Supervised contact is delivered primarily in the borough in several buildings and venues such as children centres, community hubs, in the community and other paid venues as required if capacity cannot be met. Supervised contact can also occur outside of the borough if the host family’s location is further afield.
Due to the approaching expiry of existing contracts under the Family Time Contact Framework Agreement, the London Borough of Barking & Dagenham is advertising to seek tenders from suitably experienced and qualified organisations for the provision of supervised Family Time Contact Services for Children in Need, Children in Care and Children Subject to a Child Protection Plan.
The new Framework seeks to commission multiple providers to receive Family Contact referrals directly from the Local Authority and deliver a Supervised Family Contact Service which:
• Provides a safe and neutral place for children to meet their parents or extended family in line with supervised contact arrangements.
• Ensures the safety of the child/children through a risk assessment which structure each contact.
• Provides a safe space for children and their families through Contact Supervisors who observe, record, and participate, as appropriate.
• Is safe and secure transfer of records between the Local Authority and provider.
Providers will need to be accredited by the National Association of Child Contact Centres (NACCC) to support the in-house Family Time Contact Team to meet current demand and ensure all families can have contact in a timely manner.
The level of contact for families is court directed and can range in both length of session and frequency. Sessions range between 1 and 4 hours which can occur between 1 to 5 times a week, once or twice a month or annually. It is expected that most of the provision required will be scheduled with providers in advance and take place after school, on weekends and during holiday periods. Providers will also be required to accept weekly ‘one off ‘ sessions that take place as a result of unanticipated changes that may occur
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The initial contract term of 2 years can be extended by two further one-year periods to a maximum contract term of 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value of this lot is estimated and is likely to vary depending upon demand
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/06/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
07/12/2024
IV.2.7) Conditions for opening of tenders
Date:
07/06/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
High Court
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
30/04/2024