Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Scottish Prison Service
One Lochside, 1 Lochside Avenue
Edinburgh
EH12 9DJ
UK
Contact person: Jenny Cleworth
Telephone: +44 1313303778
E-mail: Jennifer.Cleworth@prisons.gov.scot
NUTS: UKM75
Internet address(es)
Main address: http://www.sps.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
In-Cell Services
Reference number: TBC
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
SPS has undertaken an active role in promoting the use of digital technology within its operational Establishments. SPS recognises that the ability of those in custody to develop their digital skills is limited to that of a classroom setting and is seeking opportunities to develop this further. In addition, one of the SPS’s Digital Strategy’s objectives is to enhance the digital skills of its staff group and move away from various transaction activities that take up a considerable amount of their time. SPS staff still rely extensively on paper-based systems for managing basic day-to-day activities. Research has identified that adoption of new technology requires active engagement and perceived positive outcomes from both of these user group(s) in order to accept new ways of working.
It should be noted that the overall solution is split into two key aspects – the operating system and access device. The required device is still being established by the internal project group but SPS seeks options that are being utilised from the marketplace (this can be more than one).
As a result of the above, the SPS is intending to issue a tender activity for a supplier to install and manage an in-cell system to all operational Establishments. The system will include a standalone managed portal with a range of modules (including menu selection, PPC balance, staff messaging and notice board). SPS does not seek a platform that is a "design and development solution" or an "agile development solution" as it should be well established. However, SPS would seek to expand modules as required via the supplier and have the ability to add 3rd party modules (such as education modules) as appropriate during the contract term.
SPS expects to commence a period of market sounding in the coming weeks to provide and obtain information regarding potential solutions. All suppliers interested in participating in market sounding should note interest in this PIN notice.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
30211300
30231100
72590000
72500000
30230000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
All SPS establishments
II.2.4) Description of the procurement
The SPS is expecting to commence a period of market sounding. The procurement route is still to be determined.
II.3) Estimated date of publication of contract notice:
01/10/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=765174.
(SC Ref:765174)
VI.5) Date of dispatch of this notice
13/05/2024