Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Birmingham City Council
10 Woodcock Street
Birmingham
B4 7WB
UK
Contact person: Corporate Procurement Services
E-mail: etendering@birmingham.gov.uk
NUTS: UKG31
Internet address(es)
Main address: www.finditinbirmingham.com
Address of the buyer profile: www.in-tendhost.co.uk/birminghamcc
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.in-tendhost.co.uk/birminghamcc
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.in-tendhost.co.uk/birminghamcc
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.in-tendhost.co.uk/birminghamcc
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Provision of Enforcement Agency Services for Unauthorised Encampments
Reference number: P0439_2024
II.1.2) Main CPV code
70332100
II.1.3) Type of contract
Services
II.1.4) Short description
The Council wishes to establish a Framework Agreement for the provision of Enforcement Agency Services for Unauthorised EncampmentsThere is a requirement to:• Conduct the initial site visit to the unauthorised encampment (UE) with the intention of determining the number of occupiers, who they are (family names) and any other relevant details, conducting a Welfare Needs Assessment on the occupiers (with regards to medical and schooling needs), reporting back to the Council and completing relevant paperwork.• Serving of relevant documents / legal papers on the members of the UE to direct their departure from the land – this may be common law notices or notices under statute, or Court orders. This will normally take place on the same day as the initial site visit.• Undertaking a contact visit to the UE occupiers as required by the Council.• Supervise, direct and progress the eviction should a formal eviction be necessary.
II.1.5) Estimated total value
Value excluding VAT:
720 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
70332100
75242110
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
II.2.4) Description of the procurement
The Council wishes to establish a Framework Agreement for the provision of Enforcement Agency Services for Unauthorised EncampmentsThere is a requirement to:• Conduct the initial site visit to the unauthorised encampment (UE) with the intention of determining the number of occupiers, who they are (family names) and any other relevant details, conducting a Welfare Needs Assessment on the occupiers (with regards to medical and schooling needs), reporting back to the Council and completing relevant paperwork.• Serving of relevant documents / legal papers on the members of the UE to direct their departure from the land – this may be common law notices or notices under statute, or Court orders. This will normally take place on the same day as the initial site visit.• Undertaking a contact visit to the UE occupiers as required by the Council.• Supervise, direct and progress the eviction should a formal eviction be necessary. This is effectively a formal eviction under common law or statute or Court Order and may require vehicle(s) to tow caravans, etc. from the site to a nearby road. All evictions are undertaken with WMP present to ensure there is no breach of the peace.• Obtaining relevant information to enable identification of members of the encampment to enable the Council to take further legal action where appropriate. Relevant information may include Vehicle Registration Mark (VRM) details, descriptions in witness statements and images from body-worn camera footage.• To provide for the removal of unauthorised encampments from Council land in line with the joint protocol between Birmingham City Council and West Midlands PoliceThe Framework Agreement will be awarded up to 3 supplier(s) The Framework Agreement will last for 4 years (unless terminated under agreement provisions) commencing 1st September 2024.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Further details will be provided in the tender documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Justification for any framework agreement duration exceeding 4 years: Will not exceed 4 years
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/06/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
17/06/2024
Local time: 12:00
Place:
Birmingham
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Framework Agreement will last for 4 years (unless terminated under agreement provisions) commencing 1st September 2024.The Framework Agreement will be awarded to one supplier.The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please email us at etendering@birmingham.gov.ukYour completed tender submission should be returned by Noon on 17th June 2024 via the ‘in-tend’ system https://in-tendhost.co.uk/birminghamcc
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice
Royal Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Applicable
VI.5) Date of dispatch of this notice
15/05/2024