Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Essex County Council
County Hall, Market Road
Chelmsford
CM1 1QH
UK
Contact person: Ms Emma Whitten
E-mail: emma.whitten@essex.gov.uk
NUTS: UKH
Internet address(es)
Main address: https://www.essex.gov.uk/
Address of the buyer profile: https://www.essex.gov.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
1060 - Delivery Service for the Food Waste Recycling Early Intervention
Reference number: DN724133
II.1.2) Main CPV code
90700000
II.1.3) Type of contract
Services
II.1.4) Short description
Essex County Council (ECC) will be seeking to procure Services for the Delivery of Promotional Materials for a Food Waste Recycling Initiative.
The successful contractor will be required to make arrangements for the receipt and temporary storage of promotional materials.
The contractor will be required to deliver a flyer to target households within the Waste Collection Authority (WCA) areas covered by Colchester City Council, Brentwood Borough Council and Castlepoint Borough Council in Autumn 2024. The contractor will be required to repeat delivery approximately three (3) weeks afterwards to the same households with a further leaflet and roll of compostable food waste caddy liners.
The contractor will be required to regularly report on progress of deliveries and arrange delivery of unused stock at the end of the initiative back to ECC.
The contract duration total is expected to be a total of six (6) months including preparation, planning, delivery and reporting.
II.1.5) Estimated total value
Value excluding VAT:
65 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90500000
II.2.3) Place of performance
NUTS code:
UKH
UKJ
II.2.4) Description of the procurement
ECC will be seeking to procure Services for the Delivery of Promotional Materials for a Food Waste Recycling Initiative.
The successful contractor will be required to make arrangements for the receipt and temporary storage of promotional materials (flyers, leaflets and liners) for delivery to target households within the WCA areas covered by Colchester City Council, Brentwood Borough Council and Castlepoint Borough Council. The design of the materials will vary by each location and therefore the contractor will be required to store and allocate the stock appropriately.
The contractor will be required to deliver a flyer to target households in Autumn 2024. The contractor will then be required to repeat delivery approximately three (3) weeks afterwards to the same households with a further leaflet and roll of compostable food waste caddy liners.
Roll-out of the project will involve working closely with the Circular Economy Team at ECC and officers from each of the participating WCAs in Colchester, Castlepoint and Brentwood.
The Supplier will be provided with each of the WCA’s ‘round data’ to inform pricing of the delivery service and planning for the exact households that will receive the package.
The three WCA areas will need to be targeted simultaneously during the delivery roll-out period.
The contractor will be required to regularly report on progress and arrange delivery of unused stock at the end of the initiative back to ECC.
The contract duration total is expected to be a total of six (6) months including preparation, planning, delivery and reporting.
II.2.6) Estimated value
Value excluding VAT:
65 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal: Yes
Description of renewals:
ECC retain the right to include an extension period when the tender is published.
II.3) Estimated date of publication of contract notice:
01/08/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.5) Date of dispatch of this notice
15/05/2024