Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southampton City Council
Civic Centre,Civic Centre Road
SOUTHAMPTON
SO147LY
UK
Telephone: +44 2380833000
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKJ32
Internet address(es)
Main address: www.southampton.gov.uk
I.1) Name and addresses
Bournemouth, Christchurch and Poole Council
BCP Council Civic Centre, Bourne Avenue
BH2 6DY
UK
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKK24
Internet address(es)
Main address: https://www.bcpcouncil.gov.uk
I.1) Name and addresses
Bracknell Forest Council
Time Square, Market Street
RG12 1JD
UK
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKJ1
Internet address(es)
Main address: https://www.bracknell-forest.gov.uk/
I.1) Name and addresses
Brighton and Hove City Council
Town Hall, Norton Road
BN3 3BQ
UK
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.brighton-hove.gov.uk/
I.1) Name and addresses
Bristol City Council
City Hall, College Green
BS1 5TR
UK
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKK1
Internet address(es)
Main address: https://www.bristol.gov.uk/
I.1) Name and addresses
East Sussex County Council
County Hall, St Anne's Crescent
BN7 1UE
UK
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.eastsussex.gov.uk/
I.1) Name and addresses
Hampshire County Council
The Castle
SO23 8UJ
UK
E-mail: tendermangement@southampton.gov.uk
NUTS: UKJ2
Internet address(es)
Main address: www.eastsussex.gov.uk
I.1) Name and addresses
Isle of Wight Council
County Hall, High Street
PO30 1UD
UK
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKJ3
Internet address(es)
Main address: www.iow.gov.uk
I.1) Name and addresses
Kingston upon Thames Borough Council
Guildhall 2, High Street
KT1 1EU
UK
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKI4
Internet address(es)
Main address: www.kingston.gov.uk
I.1) Name and addresses
Medway Borough Council
Gun Wharf, Dock Road
ME4 4TR
UK
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKJ4
Internet address(es)
Main address: www.medway.gov.uk
I.1) Name and addresses
Milton Keynes Borough Council
Civic, 1 Saxon Gate East
MK9 3EJ
UK
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKJ12
Internet address(es)
Main address: www.miltonkeynes.gov.uk
I.1) Name and addresses
Oxfordshire County Council
County Hall, New Road
OX1 1ND
UK
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKJ14
Internet address(es)
Main address: www.oxfordshire.gov.uk
I.1) Name and addresses
Portsmouth City Council
Civic Offices, Guildhall Square
PO1 2AJ
UK
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKJ3
Internet address(es)
Main address: www.portsmouth.gov.uk
I.1) Name and addresses
Reading Borough Council
Civic Offices, Bridge Street
RG1 2LU
UK
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKJ1
Internet address(es)
Main address: www.reading.gov.uk
I.1) Name and addresses
Richmond upon Thames Borough Council
Civic Centre, 44 York Street
SL1 2EL
UK
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKJ1
Internet address(es)
Main address: www.richmond.gov.uk
I.1) Name and addresses
Slough Borough Council
Observatory House, 25 Windsor Road
SL1 2EL
UK
E-mail: tendermanagament@southampton.gov.uk
NUTS: UKJ1
Internet address(es)
Main address: www.slough.gov.uk
I.1) Name and addresses
Surrey County Council
Quadrant Court, 35 Guildford Road
GU22 7QQ
UK
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKJ2
Internet address(es)
Main address: www.surrey.gov.uk
I.1) Name and addresses
West Berkshire Council
County Offices, Market Street
RG14 5LD
UK
E-mail: tendermanagment@southampton.gov.uk
NUTS: UKJ1
Internet address(es)
Main address: www.westberks.gov.uk
I.1) Name and addresses
West Sussex County Council
County Hall
PO19 1RQ
UK
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKJ2
Internet address(es)
Main address: www.westsussex.gov.uk
I.1) Name and addresses
Wokingham Borough Council
Shute End
RG40 1BN
UK
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKJ1
Internet address(es)
Main address: www.wokingham.gov.uk
I.1) Name and addresses
Windsor and Maidenhead Borough Council
Town Hall, St Ives Road
SL6 1RF
UK
E-mail: tendermanagement@southampton.gov.uk
NUTS: UKI5
Internet address(es)
Main address: www.rbwm.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Children's Residential Placements - Consortia Commissioning
Reference number: EC09/01/3486
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Southampton City Council has taken the lead for the purposes of tendering this opportunity. This procurement is a tender for a Children's Residential Care Services Framework- Consortium Commissioning.
Local authorities across the Southern Region of England have come together to commission children's residential care using a framework agreement, in order to fulfil their statutory duty to provide high-quality residential care to looked after children within their authority. Commissioning as a consortium of authorities allows us to meaningfully engage with the market whilst enabling us to achieve efficiencies in the purchasing and development of services and advocating better care on behalf of children and young people.
II.1.5) Estimated total value
Value excluding VAT:
234 523 730 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Planned Residential Care and Same Day Residential Care
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Children and young people requiring planned and / or same day residential care and accommodation only, who are normally resident within the Local Authorities as included in the Local Authorities across the Southern Region Specification (LASR).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Plus 2, Plus 2 Years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Crisis Care
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Children and young people requiring Crisis placements consisting of residential care at short notice for a relatively short duration, who are normally resident within the Local Authorities as included in the Local Authorities across the Southern Region Specification (LASR).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Plus 2 Plus 2 Years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Residential Care with DFE Regulated Education
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Children and young people who require a residential placement with Department for Education (DfE) regulated education, who are normally resident within the Local Authorities as included in the Local Authorities across the Southern Region Specification (LASR).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Plus 2 Plus 2 Years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Residential Parenting Assessments
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Parents and their Children requiring a placement for the purposes of conducting an assessment of parenting capacity, who are normally resident within the Local Authorities as included in the Local Authorities across the Southern Region Specification (LASR).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Plus 2 Plus 2 Years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Therapeutic Residential Care
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Children and young people requiring a therapeutic residential placement, who are normally resident within the Local Authorities as included in the Local Authorities across the Southern Region Specification (LASR).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Plus 2 Plus 2 Years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Children with Disabilities
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Children and young people with disabilities requiring planned and/ or same day residential care and accommodation only, who are normally resident within the Local Authorities as included in the Local Authorities across the Southern Region Specification (LASR).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Plus 2 Plus 2 Years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/06/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
25/06/2024
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The framework duration has optional extensions of two periods of 2 years, making a potential total contract duration of 8 years.
The authorities included in the consortium are:
• Bournemouth, Christchurch and Poole Council
• Bracknell Forest Council
• Brighton and Hove City Council
• Bristol City Council
• East Sussex County Council
• Hampshire County Council
• Isle of Wight Council
• London Borough of Richmond Upon Thames Council
• Medway Council
• Milton Keynes Council
• Oxfordshire County Council
• Portsmouth City Council
• Reading Borough Council
• Royal Borough of Kingston Upon Thames Council
• Royal Borough of Windsor & Maidenhead Council
• Slough Children's Trust
• Southampton City Council
• Surrey County Council
• West Berkshire County Council
• West Sussex County Council
• Wokingham Borough Council
The range value of the framework is an estimate only, as this is a Framework Agreement and spend cannot be guaranteed, a more accurate indication of values will only be available either retrospectively or when Block Contracts are awarded. The option for other Local Authorities to join the consortium is available. The framework will remain open for new or improved applications to join, but the evaluation of the bids after the framework commencement date will be quarterly. Further details are included in the tender documents.
VI.4) Procedures for review
VI.4.1) Review body
Procurement Review Body
London
UK
VI.5) Date of dispatch of this notice
20/05/2024