Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Essex County Council
County Hall, Market Road
Chelmsford
CM1 1QH
UK
Contact person: Mr Callum Brooks
E-mail: callum.brooks@essex.gov.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.essex.gov.uk/
Address of the buyer profile: https://www.essex.gov.uk/
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Essex County Council: Facilities Management- Request for Information
Reference number: DN710367
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
Introduction:
Essex County Council's (the Council) current Total Facilities Management Contract ends on the 30th September 2026 with no further option to extend. Therefore, the Council has started on our journey of discovery, regarding how the Facilities Management provision could evolve and innovate beyond this date and would like to engage with the Facilities Management Industry as part of this approach.
Market engagement:
Following initial market engagement, the Council are now keen to engage further with the market through the publishing of an RFI. The purpose of this RFI is to assist the Council with specification and contract design. This RFI is aimed at TFM providers who can carry out all three of Hard FM, Soft FM and Programme Management. Further engagement with other services will follow in due course. Following the RFI, the Council may request additional meetings with providers to discuss their answers in greater detail.
The RFI can be found under the Project DN710367 on the Council’s sourcing Portal Pro Contract. Please complete this RFI by 12 noon on 7th June and return it via the messaging function on Pro Contract. Further meetings will take place between Monday 17th June and Friday 28th June.
To be notified of our upcoming events please visit the Essex Provider Hub https://www.essexproviderhub.org/facilities-management-and-property-re-procurement/introduction/ as this is where we will be releasing updates of our latest events and all resources relating to the project can be found.
II.1.5) Estimated total value
Value excluding VAT:
200 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH3
II.2.4) Description of the procurement
The full description of the Procurement is provided in the previous PIN: 2024/S 000-004244. However, please note this PIN is for market engagement.
II.2.14) Additional information
Additional information
Respondents are advised that the purpose of this notice is to engage in dialogue with the market and ascertain interest / options available. The scope of service, date of publication or potential contract value should not be taken as a final "version" of requirement.
This PIN does not constitute a call for competition to procure any works or services and is not published to reduce time limited for the receipt of tenders. This is NOT a live tender opportunity.
Interested parties will not be prejudiced by any response or (lack) to this PIN. Nor shall a response to this PIN guarantee an invitation to participate in this market consultation exercise or any future procurement process that Essex County Council may conduct.
Essex County Council is not liable for any costs, fees or expenses incurred by any party responding to this PIN or any party who may participate in the market consultation exercise.
Essex County Council uses Proactis ProContract as its eSourcing portal. Suppliers will only be able to access further information and messaging functionality with the Council via a registered account. Registration is free of charge and gives bidders access to opportunities from several other Local Authority and Public Sector organisations. To register, visit https://procontract.due-north.com/Register
The Proactis supplier helpdesk (https://www.proactis.com/uk/support-login/support/) can help with registration queries. Please direct any technical queries to the helpdesk in the first instance.
Please direct all queries via the ProContract messaging functionality linked with the advertised opportunity. Anyone contacting the Council via email will be directed to the portal for communications.
II.3) Estimated date of publication of contract notice:
30/11/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-004244
Section VI: Complementary information
VI.5) Date of dispatch of this notice
20/05/2024