Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
UK
Contact person: Julia Pordage-Moore
Telephone: +44 1978292784
E-mail: julia.pordage-moore@wrexham.gov.uk
NUTS: UKL23
Internet address(es)
Main address: https://www.wrexham.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Welsh/English Translation and Interpreting Service
Reference number: Proc-23-325
II.1.2) Main CPV code
79530000
II.1.3) Type of contract
Services
II.1.4) Short description
Wrexham County Borough Council is looking to establish a contract with a single Provider for the complete provision of Welsh/English Language Interpretation and Translation services to the Council.
II.1.5) Estimated total value
Value excluding VAT:
915 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL23
Main site or place of performance:
Wrexham County Borough
II.2.4) Description of the procurement
5.2.1 Translation of written documents from English into Welsh
5.2.2 Translation of written documents from Welsh into English
5.2.3 Simultaneous Welsh language (Welsh to English/English to Welsh) interpreting, either via telephone or video.
5.2.4 Establishment and management of a database of work being requested, being undertaken and completed. This database will endeavour to ensure that identical documents submitted separately are not re-translated, and that similar documents can be identified and the translation needs evaluated to reduce duplication of translation work
5.2.5 Proof-reading and quality control of translated materials
5.2.6 Periodic proof-reading and functionality testing of new and existing digital services to be agreed between the provider and the council.
5.2.7 The Provider will provide these Services, as a minimum, between the hours of 08:45 and 17:15 Monday to Thursday and between 08:45 and 16.45 on Fridays, excluding Bank Holidays.
5.3 The Provider will undertake the translation and proof-reading of documents using its in-house team of translators. The Provider may sub-contract translation work to external translators where necessary, subject to prior agreement by Wrexham and to Clause 16 of this Contract. Any translation work undertaken externally will be considered to be part of the fee and increased or decreased instructions arrangements detailed in Clause 6 below.
5.4 In respect of this Contract, Wrexham's Welsh Language Strategic Officer will coordinate the submission of documents to the Provider (in a manner or format as agreed between the Representatives) and the payment of six-monthly invoices. Compliance with Wrexham's Welsh Language Standards remains the responsibility of Wrexham.
5.5 Wrexham will also ensure so far as possible that duplicated work is not submitted to The Provider for translation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Up to 2 years in yearly increments
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/06/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
27/09/2024
IV.2.7) Conditions for opening of tenders
Date:
28/06/2024
Local time: 12:00
Place:
Wrexham County Borough Council, Procurement Department
Information about authorised persons and opening procedure:
Julia Pordage-Moore, Category Manager
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=141821
(WA Ref:141821)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
29/05/2024