Contract notice
Section I: Contracting
authority
I.1) Name and addresses
THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED
Northern Design Centre, Abbots Hill, Baltic Business Quarter
Gateshead
NE8 3DF
UK
E-mail: corporate.services@nepo.org
NUTS: UK
Internet address(es)
Main address: https://www.nepo.org/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://open-uk.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://open-uk.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tail Spend Management Services
Reference number: NEPO534
II.1.2) Main CPV code
66151100
II.1.3) Type of contract
Services
II.1.4) Short description
NEPO seeks to establish a single provider Framework Agreement for the provision of Tail Spend Management Services.
The Framework Agreement will operate as a managed service for the delivery of tail spend management. The managed service provider will be capable of managing an accredited supply chain to deliver low value, ad hoc goods and services for public sector organisations.
It is envisaged that the Framework Agreement will provide Contracting Authorities with access to a pre accredited supply chain and product directory via an Online Platform.
Full details can be found within the procurement documentation.
II.1.5) Estimated total value
Value excluding VAT:
750 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66000000
79400000
79900000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
NEPO are using a 2-stage competitive procedure with negotiation for the procurement of this Framework Agreement. The first stage is a selection questionnaire which will be used to shortlist suppliers. Shortlisted suppliers will then be invited to tender. The selection questionnaire document also contains an ITT overview that sets out the high-level requirements of the Framework Agreement. This document will allow suppliers to determine if they are interested in this opportunity and consider whether they have the required capability and capacity to deliver the Framework Agreement.
The Framework Agreement will be a single supplier and single lot solution - awarded to a single Delivery Partner. Those suppliers shortlisted from selection questionnaire and invited to tender will be evaluated in accordance with the award criteria contained within the Invitation to Tender documents. NEPO may also wish to enter into negotiations with tenderers in line with the requirements of the competition with negotiation procedure. NEPO also reserve the right not to enter into negotiations and award the Framework Agreement on the basis of initial tender.
The most economically advantageous Tenderer, will be awarded onto the Framework Agreement. NEPO does not give any guarantee and/or warrant the actual value of the services (if any) which will be placed with the successful supplier by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof. In accordance with the Framework Agreement, each Contracting Authority will enter into a call-off contract. The call-off contract is to be entered into by both the Contracting Authority and successful supplier and will be based on the terms and conditions of the Framework Agreement.
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this Framework Agreement must register their expression of interest and submit the selection questionnaire and tender response through the Open eTendering System. If not already registered, suppliers should register on the NEPO eTendering System at https://www.open-uk.org/ (https://www.open-uk.org/)
Selection questionnaire and tender responses must be submitted using the link above. Selection questionnaire and tender responses submitted via postal or email methods will not be accepted.
If you need technical assistance from the Open Support team, this can be requested via open.support@nepo.org
PLEASE NOTE: Open is accessible 24/7 however, technical support is available Monday - Thursday 8:30 - 5pm and Friday 8.30 - 4.30pm
For guidance on how to submit your response through Open, please visit: https://www.open-hub.org/training (https://www.open-hub.org/training) to access the available Training Guides.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
750 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: Yes
Description of renewals:
It is anticipated that this Framework Agreement will be renewed prior to its conclusion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Framework Agreement is anticipated to exceed 48 months in duration. This is due to the commercial and contractual complexity of the Framework Agreement combined with the cost of administrating the procurement for NEPO, Contracting Authorities and Tenderers.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-022741
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/07/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
12-18 months prior to the framework expiry date
VI.3) Additional information
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.
The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available in the About section of the NEPO website at:
www.nepo.org (https://www.nepo.org)
This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associatemembership/list (https://www.nepo.org/associatemembership/list)
NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout the North East region (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, NonDepartmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services. Please see the following websites for further details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm (http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm)
https://www.gov.uk/government/organisations/department-for-education (https://www.gov.uk/government/organisations/department-for-education)
https://www.gov.uk/check-a-universityis-officially-recognised/recognisedbodies (https://www.gov.uk/check-auniversity-is-officiallyrecognised/recognised-bodies)
http://www.schoolswebdirectory.co.uk/localauthorities.php (http://www.schoolswebdirectory.co.uk/localauthorities.php)
http://www.ukschoolsdirectory.net (http://www.ukschoolsdirectory.net)
https://www.gov.uk/find-school-in-england (https://www.gov.uk/find-school-in-england)
http://apps.education-ni.gov.uk/appinstitutes/default.aspx (http://apps.education-ni.gov.uk/appinstitutes/default.aspx)
https://www.gov.uk/government/publications/open-academies-and-academyprojects-in-development (https://www.gov.uk/government/publications/open-academies-and-academy-projectsin-development)
http://unistats.direct.gov.uk/institutions/ (http://unistats.direct.gov.uk/institutions/)
http://www.hefce.ac.uk/workprovide/unicoll/heis/ (http://www.hefce.ac.uk/workprovide/unicoll/
heis/)
http://www.hefce.ac.uk/workprovide/unicoll/fecs/ (http://www.hefce.ac.uk/workprovide/unicoll/
fecs/)
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx (http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx)
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
(http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm)
https://www.gov.uk/government/organisations
(https://www.gov.uk/government/organisations)
https://www.communitiesni.gov.uk/contact (https://www.communities-ni.gov.uk/contact)
https://www.ons.gov.uk/ (https://www.ons.gov.uk/)
http://www.police.uk/forces.htm (http://www.police.uk/forces.htm)
http://www.policeinformation.co.uk/index.html (http://www.policeinformation.co.uk/index.html)
https://www.gov.uk/government/organisations/maritime-and-coastguardagency
(https://www.gov.uk/government/organisations/maritime-and-coastguard-agency)
http://www.fireservice.co.uk/information/ukfrs
(http://www.fireservice.co.uk/information/ukfrs)
http://www.fire.org.uk/fire-brigades.html (http://www.fire.org.uk/fire-brigades.html)
http://www.oscr.org.uk/ (http://www.oscr.org.uk/)
https://www.gov.uk/government/publications/current-registered-providers-ofsocial-housing
(https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
(http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx)
http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644
(http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644)
A complete list of permissible users is shown on the NEPO website below:
https://www.nepo.org/associate/membership/permissible-users
(https://www.nepo.org/associate/membership/permissible-users)
Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Further information can be found at: www.nepo.org (https://www.nepo.org)
VI.4) Procedures for review
VI.4.1) Review body
North East Procurement Organisation
Northern Design Centre, Abbots Hill, Baltic Business Quarter
Gateshead
NE8 3DF
UK
E-mail: Corporate.Services@nepo.org
VI.5) Date of dispatch of this notice
30/05/2024