Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hampshire County Council
EII Court, The Castle, Hampshire
Winchester
SO23 8UQ
UK
Contact person: Angela Maslin
Telephone: +44 1962832167
E-mail: angela.maslin@hants.gov.uk
NUTS: UKJ3
Internet address(es)
Main address: http://www.hants.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/hampshire/aspx/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Landlord Partnership Agreement DPS.
Reference number: AS10271
II.1.2) Main CPV code
70311000
II.1.3) Type of contract
Services
II.1.4) Short description
Hampshire County Council is investing to build modern, purpose built, supported living housing for adults with a variety of needs, including those who lack capacity to sign their own tenancy.
Hampshire County Council is not a Housing Authority and is not able to operate the scheme and grant tenancies to the people that will be living there. We are looking for a third party to provide the landlord function to these Properties, to include:
— a lease on the building, maintenance, grant tenancies and provide housing management,
— work with Hampshire County Council regarding nominations and management of voids,
— work with the commissioned care provider to resolve issues and support people to maintain tenancies,
— support when a breach of tenancy has occurred.
Care does not form part of the DPS and will be procured separately through the HCC Shared Living and Learning Disability Support Framework and /or any procurement model that replaces this.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
Dynamic Purchasing System for landlord partnership agreement as detailed in the short description.
Dynamic Purchasing System to commence 22.11.2017 and operate on the basis of an initial 5 year term with 2 further 5 year option periods to be taken at the discretion of the Authority.
Full details around submission dates can be found in the procurement documentation.
Please note: Calls for competition from the dynamic purchasing system are expected to commence in January 2018. In order to be included within the dynamic purchasing system and be able to bid for the first call for competition you are advised to submit your application to the dynamic purchasing system by 14:00 22.12.2017.
The Dynamic Purchasing System will be open for applications to join until the end of its term.
Only those accepted onto the Dynamic Purchasing System on the date that a call for competition is released will be invited to bid for that opportunity.
Rent calculations will be evaluated at call for competition and there is an expectation that at call off stage, the Providers submitting a return will provide details of the percentage of rental charge they are willing to pay to the Authority. Void reconciliation is undertaken on a yearly basis based on void workbooks submitted throughout the year.
This opportunity is for the landlord based functions only in accordance with the procurement documentation. Care provision will be procured separately and there is an expectation that an agreed Service level agreement will be put in place between the landlord and the care provider.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
22/11/2017
End:
19/11/2032
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There is an option to extend for 2 further 5 year periods at the end of the initial 5 year period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Must be a Registered Provider with Home Communities Agency (HCA).
Full details of requirements stated in the procurement documents.
Health and Safety — applicants must declare any prosecutions, infringements, notices or actions by the HSE or other enforcing body and what actions were taken to resolve.
Safeguarding — applicants must have a safeguarding policy for adults and children in line with HCC safeguarding policies.
Applicants must have the following additional policies in place:
Anti bribery / Gifts and Inducements,
Bullying and Harassment,
Complaints,
Confidentiality / Data Protection,
Critical incident,
Disaster Recovery / Business Continuity Plan,
Equalities,
Mental Capacity Act,
Recruitment and Retention,
Whistleblowing,
Dealing with Violence,
Manual Handling,
Lone Working,
Supervision of staff and volunteers.
Business practices (equalities): applicants must declare any finding of unlawful discrimination and/or upheld complaints following an investigation by the equality and Human Rights Commission and summary of nature of investigation and action taken to prevent any unlawful discrimination from reoccurring.
Insurance requirements will be detailed within the call for competition in accordance with the requirements for each property.
Business practices (sustainability): applicants must agree and be willing to support Authority ethos to reduce carbon footprint.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the procurement documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/12/2032
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
How to obtain access and to be able to view Procurement Documentation:
In order to view the procurement documentation, please go to the procurement portal:
https://in-tendhost.co.uk/hampshire/aspx/
Select the tab ‘Tenders’ then select ‘Current’ from the drop-down list. Search for the reference number ‘AS10271' ’using the search box on the left hand side of the page and press enter.
The enrolment documents can be accessed by selecting ‘View Details’ at the bottom of the relevant advert. When the new page opens click the ‘Express Interest’ button at the bottom of the page. If you are not logged in then you will be prompted to log in or register your company at this point. You will receive a confirmation that you have expressed interest.
Once in the tender management page, select the second tab ‘ITT — Documents’ and scroll down the page where you will find useful information under ‘Tender Documents Received — Main’. Select ‘View’ to view or ‘download’ to download the documents.
Further Guidance:
In addition, guidance on how to participate in a tender — download and upload documents / returns and if required, how to register your company (free of charge), can be found on the In-Tend website under the ‘Help and ‘Information for Suppliers’ buttons. Hampshire County Council can provide support to this process via the helpline number available under the 'Help' button. Any providers who require support should contact the Council through the Hampshire County Council point of contact identified in section 1 of this notice.
Receiving Notification Emails:
To ensure you receive email alerts and notifications from our system, please add the email domain ‘@in-tend.co.uk’ to your Safe Senders list.
VI.4) Procedures for review
VI.4.1) Review body
Hampshire County Council
The Castle
Winchester
SO23 8UQ
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
As set out in the public contracts Directive 2014/24/EU of the European Parliament and of the Council.
VI.5) Date of dispatch of this notice
20/11/2017