Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Contact person: Karen Roberts
Telephone: +44 3000623300
E-mail: ICTProcurement@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Translation Memory and Terminology Management solution
Reference number: C129/2020/2021
II.1.2) Main CPV code
48740000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Welsh Translation Memory and Terminology Management solution for the Welsh Government Translation Service
II.1.5) Estimated total value
Value excluding VAT:
123 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48740000
72212740
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Cathays Park
Cardiff
CF10 3NQ
II.2.4) Description of the procurement
The Welsh Government Translation Service (TS) wishes to commission a robust and scalable replacement Translation Memory and Terminology Management solution suitable for a department of around 45 professional translators and administrative staff, working from several locations across Wales including from home, which is supplemented by an ecosystem of external translation contractors.
Translation memory has been integral to the systems and ways of working of TS for some years. The current system has been unable to adapt fully to recent TS requirements and performance is patchy on the Welsh Government’s ICT platform, particularly in the context of homeworking translators. The aim is to explore the benefits offered by an alternative system which would improve the resilience of the Translation Service, and to have that system in place and fully operational before the end of the 2020-2021 financial year.
The essential requirements of the system are:
A Translation Memory system, which will allow the TS’s current data to be imported, and which will provide suggested translations based on (i) the organisation’s translation memories and (ii) a secure machine translation source (currently Microsoft Translator via Azure), along with relevant terminology matches from the organisation’s termbases.
A Terminology Management system, which will (i) allow the TS’s current data to be imported; (ii) work alongside the Translation Memory system to suggest terminology matches within the translation context; (iii) manage the addition, revision, merging and deletion of terminological data; and (iv) provide export of data for TS’s online termbase, TermCymru, which is hosted on the Welsh Government website. Note that the ability to provide a separate public interface for the termbase is not required under this contract.
Desirable requirements are:
A Terminology Workflow solution, which will manage and record flexible research, review and approval processes for new and existing terms;
A Translation Management solution which will allow translation work to be delegated to members of the internal team and to external suppliers while allowing them access to the TS’s repository of Translation Memories and Terminological databases in order to maximise the efficiency of the entire workflow and minimise the cost of external translation.
The ability to optionally switch the user interface language between English and Welsh.
II.2.14) Additional information
Security:
Cyber Essentials Plus
ISO27001
II.3) Estimated date of publication of contract notice:
15/12/2020
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=105014.
(WA Ref:105014)
VI.5) Date of dispatch of this notice
11/11/2020