CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Events and Publicity Services

2.2

Description of the goods or services required

Rhyl Town Council is seeking a provider of events and publicity services. We anticipate the work requiring two days per week. The provider does not have to physically work in Rhyl with the exception of meetings and the actual delivery of events. We have a budget for the cost of the service provider (paid for on a day rate plus any extras, as agreed) and a further separate budget (agreed annually) to fund the actual costs of agreed events. The budget for the delivery of agreed events (excluding service provider costs) for 2020/21 was £15,000. Our events are small, free to attend, and predominantly town centre based. A list of the events we have provided over the last three years can be provided on request or viewed on the town council's Facebook page. The successful provider will be appointed in January 2022 and will deliver services from 1st April 2022, including some events that will need to be held in April and May 2022. The initial appointment will be for two years, with an option to extend for a further year. An outline of our main requirements is available on request.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=115729.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Our annual budget is £15,000.

3 Conditions for Participation

3.1

Minimum standards and qualification required

We require the following:

1. A daily rate, including all costs of planning, meetings, delivery, travel and phone, etc.

2. A note explaining anything not included in your daily rate.

3. A document not exceeding six sides of A4 highlighting what events and publicity services you have delivered within the last three years.

4. Details of two references for events and publicity work you have undertaken within the last three years.

Responses with be reviewed by the town council. The town council is not obliged to take the lowest quote.

The successful provider will be expected to sign a letter of engagement and to hold professional indemnity insurance of £5m and public liability insurance of at least £1m.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.

(WA Ref:115729)

Download the ESPD document here: https://www.sell2wales.gov.wales/ESPD/ESPD_Download.aspx?id=115729

5.2

Additional Documentation

5.3

Publication date of this notice