Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
Digital Health and Care Wales
Tŷ Glan-yr-Afon, 21 Cowbridge Road East
Cardiff
CF11 9AD
UK
Contact person: Elisha Arnold
E-mail: elisha.arnold@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: https://dhcw.nhs.wales/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CLA Plus Licence
Reference number: P260.07
II.1.2) Main CPV code
79121100
II.1.3) Type of contract
Services
II.1.4) Short description
Digital Health and Care Wales have responsibility for the administration of an agreement with the Copyright Licensing Agency (CLA) which enables all staff employed by NHS Wales, hospice workers, health and care students and social care workers, to legally make copies of various NHS Wales owned material from both the NHS Wales e-Library and physical library services. The Licence allows users to freely photocopy, scan and print from digital books, printed books, magazines, journals and websites, without having the need to ask for permission from copyright owners each time. The requirement for the Copyright Licensing Agency Licence Plus is driven by UK legislation, in which it is a legal requirement for any kind of library service to have to ensure users are not infringing copyright.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 633 607.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Digital Health and Care Wales have responsibility for the administration of an agreement with the Copyright Licensing Agency (CLA) which enables all staff employed by NHS Wales, hospice workers, health and care students and social care workers, to legally make copies of various NHS Wales owned material from both the NHS Wales e-Library and physical library services. The Licence allows users to freely photocopy, scan and print from digital books, printed books, magazines, journals and websites, without having the need to ask for permission from copyright owners each time. The requirement for the Copyright Licensing Agency Licence Plus is driven by UK legislation, in which it is a legal requirement for any kind of library service to have to ensure users are not infringing copyright.
The Copyright Licencing Agency (CLA) is the sole supplier of such copyright services for the UK. Other such agencies exist in other countries but they serve the country in which they are based. There are no alternative suppliers.
II.2.11) Information about options
Options:
Yes
Description of options:
350 Copyright-Fee Paid Digital Rights Management Free Articles Bundle
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
The Copyright Licencing Agency (CLA) is the sole supplier of such copyright services for the UK. Other such agencies exist in other countries but they serve the country in which they are based. There are no other alternative suppliers.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: P260.07
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
02/11/2022
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Copyright Licensing Agency
Barnards Inn, 86 Fetter Lane
London
EC4A1EN
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
1 633 607.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:126225)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
03/11/2022