CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

FlowWorks Development

2.2

Description of the goods or services required

The FlowWorks Media Asset Management system was procured by the National Broadcast Archive to receive the metadata and digital files of all broadcasters, also with the capability to accommodate NLW’s own audiovisual collection. Workflows and public interfaces are being developed for this system to deliver audiovisual content to locations all over Wales including an online interface for metadata.

The National Library of Wales is looking to make small developments on its Media Asset Management System, FlowWorks, and requires a call-off contract with one specialist developer company to quote for, and optionally deliver, small developments until 31st March 2025 from award of tender.

Only companies who can demonstrate previous experience of developing workflows and interface changes for the FlowWorks Media Asset Management System will be considered.

One example development has already been defined within the ITT documentation; outlines of additional tasks are also provided as examples of the work that could be delivered through this procurement.

Until 31st March 2025, the Library may at any time supply a detailed outcome specification for a development on the Library's FlowWorks system. The successful tenderer will consult with the Library to outline the development tasks required to deliver the outcome and will supply a quotation of effort and final delivery date. The Library at its own discretion may then place a Purchase Order for the specific development at the rate supplied in the successful tender.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=126857.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The successful tenderer will undertake to hold the rate card UK sterling price until 31st March 2025 from the award of tender.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Only companies who can demonstrate previous experience of developing workflows and interface changes for the FlowWorks Media Asset Management System will be considered.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

The tender invitation and responses will be managed through Sell2Wales.

In addition to the requirements and conditions laid out in the ITT, the contract will be subject to the Library’s Standard Terms and Conditions (see ITT documentation).

A Tender must remain valid and capable of acceptance by the Authority for a period of 30 days following the Tender Submission Deadline. A Tender with a shorter validity period may be rejected.

Submissions can be in the Welsh or English Language.

(WA Ref:126857)

5.2

Additional Documentation

5.3

Publication date of this notice