Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 1443848585
E-mail: iliass.dadda@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cardiff and Vale University Health Board - Local Mechanical Framework Value Uplift
II.1.2) Main CPV code
45351000
II.1.3) Type of contract
Works
II.1.4) Short description
Due to the nature of C&V UHB, there are regular requests for both reactive and planned work. At present, the Capital, Estates & Facilities teams use a number of procurement routes to get suppliers on site depending on the size of the requirement and the urgency for resolution.
In order to improve the process, and ensure value for money is applied consistently across the requirements, C&V UHB wishes to establish a Mechanical Works Framework which will be used to appoint contractors for general mechanical schemes. Once operational, it will enable the Estates team direct access to an efficient and cost effective local supply base.
Works under the framework shall include, but not be limited to:
Heating Systems
Hot & Cold Water
Air Conditioning
Air Handling Units and Ventilation Systems
Medical Gas
Steam
Thermal Insulation
Building Management Systems
Above ground drainage.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
6 750 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
45000000
45210000
45215140
45215141
45215130
45215120
45215142
45215143
45215144
45215145
45215146
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff and Vale University Health Board Premises
II.2.4) Description of the procurement
Covid recovery has resulted in extensive and unforeseen use of the framework. Several large and high value works have been required to be delivered at pace through this period. The further competitions and direct awards have dramatically impacted on the remaining framework value. There are more high value works in development and due to the impact of Covid recovery there isn’t enough value left on the framework to conclude them.
There is a need to vary the value of the contract to ensure the projects can be completed compliantly. It is proposed that the contract is varied by 50% of the advertised value. This is 2,250,000.00 excluding VAT 2,700,000.00 including VAT.
The current spend against this framework stands at approx. 5,400,000.00 excluding VAT leaving roughly 1,300,000.00 excluding VAT approved value. There are a number of schemes in planning which could lead to the 6.7 million level being breached.
The Health Board is informing the market that the current VEAT is to uplift the current local framework value to allow for essential schemes to be completed up until the Next Generation Framework for Mechanical Upgrade and Refurb is in place by February 2024.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
Covid recovery has resulted in extensive and unforeseen use of the framework. Several large and high value works have been required to be delivered at pace through this period. The further competitions and direct awards have dramatically impacted on the remaining framework value. There are more high value works in development and due to the impact of Covid recovery there isn’t enough value left on the framework to conclude them.
IV.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 001-300715
Section V: Award of contract/concession
Contract No: CAV-OJEU-PROJECT42317
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
03/11/2023
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Allied Mechanical Engineering Ltd
Unit M4, South Point Industrial Estate Foreshore Road
Cardiff
CF104SP
UK
Telephone: +44 2920470097
Fax: +44 2920470098
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Carter Synergy Ltd
Redhill Road
Birmingham
B258EY
UK
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
F P Hurley & Sons Ltd
Queens Rd South, Bridgend Industrial Estate
Bridgend
CF313UT
UK
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Lorne Stewart
Village way, Tongwynlais
Cardiff
CF157NE
UK
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Initial estimated total value of the contract/lot/concession: 9 000 000.00 GBP
Total value of the concession/lot:
9 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=136115.
(WA Ref:136115)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
03/11/2023