Contract notice
Section I: Contracting
authority
I.1) Name and addresses
CBG Buying
International House, 24 Holborn Viaduct
London
EC1A 2BN
UK
Telephone: +44 8001953010
E-mail: Steve@charitiesbuyinggroup.com
NUTS: UKI
Internet address(es)
Main address: http://www.charitiesbuyinggroup.com/
Address of the buyer profile: http://www.charitiesbuyinggroup.com/
I.1) Name and addresses
Public Sector
International House
London
EC1A 2BN
UK
E-mail: Steve@charitiesbuyinggroup.com
NUTS: UK
Internet address(es)
Main address: http://www.charitiesbuyinggroup.com/
Address of the buyer profile: http://www.charitiesbuyinggroup.com/
I.1) Name and addresses
Dukefield Procurement Limited
Parkside House 167, Chorley
Bolton
BL1 4RA
UK
Telephone: +44 3459002877
E-mail: nichola.gill@dukefieldprocurement.co.uk
NUTS: UKD3
Internet address(es)
Main address: http://www.dukefield.co.uk/about-us/
Address of the buyer profile: http://www.dukefield.co.uk/about-us/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://suppliers.multiquote.com
Additional information can be obtained from another address:
CBG Buying
International House, 24 Holborn Viaduct
London
EC1A 2BN
UK
Telephone: +44 8001953010
E-mail: Steve@charitiesbuyinggroup.com
NUTS: UKI
Internet address(es)
Main address: http://www.charitiesbuyinggroup.com/
Address of the buyer profile: http://www.charitiesbuyinggroup.com/
Tenders or requests to participate must be sent electronically to:
https://suppliers.multiquote.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for the provision of Office Stationery and Associated Supplies and Services
Reference number: CA13091 - CBG/DU/STAT/01
II.1.2) Main CPV code
30192000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Contracting Authority wishes to establish a framework agreement for the provision of workplace supplies and services. The framework will focus upon, but not be limited to, the supply of office stationery, cleaning and janitorial supplies including paper and hygiene products, personal protective equipment including first aid, IT and print consumables and peripherals, paper supplies, office/workplace furniture, and catering supplies and equipment. It is let by the CBG Buying Community Interest Company known as Charities Buying Group and is available for use by members of the Charities Buying Group and all other organisations across the UK Public Sector.
II.1.5) Estimated total value
Value excluding VAT:
30 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
30237300
39220000
15863000
33770000
33760000
30192113
15981000
30191000
39134000
33000000
39292400
30191100
30197643
30197000
15860000
39130000
30234000
30190000
30197642
30197644
39800000
39000000
30199792
30237310
33700000
39700000
33141623
30197640
18424300
30237200
39830000
30199000
30197630
30200000
30192110
30197645
33141620
15861000
18923000
30192121
30100000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom
II.2.4) Description of the procurement
The Contracting Authority wishes to establish a framework agreement for the provision of workplace supplies and services. The framework will focus upon, but not be limited to, the supply of office stationery, cleaning and janitorial supplies including paper and hygiene products, personal protective equipment including first aid, IT and print consumables and peripherals, paper supplies, office/workplace furniture, and catering supplies and equipment.
The Contracting Authority wishes to establish a Framework Agreement to meet the workplace supplies and services needs of organisations across the entire public sector as one Lot; covering the broad range of workplace supplies and services detailed above and within the Invitation to Tender documentation. The framework is let on behalf of the Charities Buying Group for its members, but will also be open for use by all other public sector contracting authorities (and any future successors to these organisations), (as defined in Part 1, General
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
30 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1x12 month(s)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/12/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
21/12/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Charities Buying Group Internal Reference Number is CBG/DU/STAT/01. The framework is being delivered by the Charities Buying Group and its partners ukefield Procurement Ltd (who are a subsidiary of Dukefield Group Ltd). Dukefield Procurement Ltd are acting as agents of Charities Buying Group in the evelopment and ongoing contract management of this framework. The contracting authority will be using an eTendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Sourcing Cloud system at: ttps://suppliers.multiquote.com
The tender is available from the opportunities menu on the login page of the site.
The contracting authority shall not be under any obligation to accept the lowest tender or ndeed any tender. Charities Buying group expressly reserves the rights:
(a) to terminate the procurement process and not to award any contract as a result of the procurement process at any time;
(b) to make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation;
(c) to award a contract covering only part of the consortium's requirements if explicitlydetailed within the tender documentation;
(d) to disqualify any organisation from the process that canvasses any employee of the
Contracting Authority during the procurement process or standstill period if applicable;
(e) seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought;
(f) where the contracting authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the contracting authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely;
(g) where the contracting authority has engaged in any pre-market soft testing prior to the commencement of the procurement process, the contracting authority reserves the right to name any organisation that has been involved in these discussions and release any and all
specifications/discussion documents to the market where appropriate to the subject matter of this procurement;
(h) the contracting authority will not be liable for any costs incurred by tenderers;
(i) the value of the framework provided in section II.1.5) is only an estimate and the contracting authority will not guarantee any business through this framework agreement and
(j) the contracting authority wishes to establish a framework agreement open for use by all Public Sector Bodies as stated in II.1.4).
VI.4) Procedures for review
VI.4.1) Review body
Charities Buying Group
International House, 24 Holborn Viaduct
London
EC1A 2BN
UK
VI.4.2) Body responsible for mediation procedures
Charities Buying Group
International House, 24 Holborn Viaduct
London
EC1A 2BN
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Charities Buying Group will incorporate a minimum 10-day standstill period at the
point information on the award of contract is communicated to tenderers. Bidders who are
unsuccessful shall be informed by the Contracting Authority as soon as possible after the
decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding
the award of the contract has not been successfully resolved, the Public Procurement
Regulations provide for the aggrieved parties who have been harmed or who are at risk of
harm by the breach of the rules to take action in the High Court (England, Wales and
Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought,
any such action must be brought within 30 days where the
Contracting Authority has communicated the award of the contract and a summary of
reasons to tenderers, or otherwise within 6 months of the contract being entered into.
Where a contract has not been entered into, the Court may order the setting aside of the
award decision or order the Contracting Authority to amend any document and may award
damages. If the Contract has been entered into the Court may, depending on the
circumstances, award damages, make a declaration of ineffectiveness, order the
Contracting Authority to pay a fine, and/or order that the duration of the contract the
shortened. The purpose of the standstill period referred to above is to allow the parties to
apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4) Service from which information about the review procedure may be obtained
Charities Buying Group
International House, 24 Holborn Viaduct
London
EC1A 2BN
UK
VI.5) Date of dispatch of this notice
17/11/2023