Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cwmpas
Cardiff University Sbarc / Spark, Maindy Road
Cathays
CF244HQ
UK
Contact person: Jonathan Hughes
Telephone: +44 7760176664
E-mail: jonathan.hughes@cwmpas.coop
Fax: +44 3001115051
NUTS: UKL
Internet address(es)
Main address: https://cwmpas.coop/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0857
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0857
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0857
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Project Management Services (Construction) - Gwyr Community Land Trust
Reference number: CCH 003
II.1.2) Main CPV code
71541000
II.1.3) Type of contract
Services
II.1.4) Short description
Procurement of construction project management services for a community led newbuild low/zero carbon affordable housing development comprising
14 Nr. new dwellings, a common house and associated infra-structure, landscaping and external works in Swansea, South Wales
II.1.5) Estimated total value
Value excluding VAT:
50 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71541000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea South Wales
II.2.4) Description of the procurement
Gŵyr Community Land Trust is seeking to appoint a project manager to work alongside our members and professional design team throughout the planning, design and construction phases of a development of 14 innovative, zero-carbon community-owned homes in Swansea, South Wales, using a community self-build approach.
The proposed design is for a cohousing development of 14 homes, a common house and outbuildings including an agricultural barn, workshop, polytunnel, cycle store and plant room. The design also includes associated vehicle, cycle, and pedestrian access; landscaping works include SuDS features; and renewable energy provision via roof-mounted PV.
It will be a community self-build, using tried and
tested accessible design and build methods, working alongside industry professionals and contractors.
The successful project manager will be responsible for overseeing the development process from the submission of the planning application, creating and managing contracts with contractors and subcontractors, through to having strategic management of the on-site construction of the 14 homes and the necessary infrastructure. The project manager will be required to be the main point of contact for both the membership of GCLT through the steering group, for the design team and for subcontractors in the build phase.
The project manager will deliver their services and duties in two phases:
Pre-contract / pre-construction (anticipated Feb 24-Feb 25)
Post-contract / Construction (anticipated Feb 25 - 27)
The full schedule of services and duties required are outlined in Appendix One titled ‘RICS Project Manager Schedule of Duties – GCLT’ with the Project Manager Brief document uploaded as Additional Information to this notice.
The assessment of the tender submission will be based on the fee proposal and a qualitative evaluation of the experience, track record and technical understanding. The successful bidder will be appointed on the basis of cost and quality based on the fee proposal and responses to questions contained within the Project Manager Brief and on the basis of a split of assessment of tenders being 40% cost, 60% quality.
The submission response to this notice must contain the following:
Confirmation of the overall fee proposal including a breakdown of the fee to the pre- and post- contract stages and milestones for payment.
Responses to tender questions (Section 4)
Copy of PI insurance
Names and contact details of two referees to whom you have provided a similar service in the last two years and who you are happy for us to contact.
Confirmation that no conflicts of interest exist or please declare any actual or potential conflicts of interest.
Details of the key personnel who will be responsible for managing and undertaking the work, including their experience, relevant qualification.
GCLT reserves the right to hold informal discussions with bidders following submission of tenders.
An online Q&A event will be held on 4th December from 5pm until 6pm. Please contact Gowerlandtrust@gmail.com if you would like to attend and we will send you a zoom link.
The detailed Project Manager Brief is provided within the Additional Documents to this notice.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
50 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Detailed information on services required, tender submission requirements and quality assessment criteria and questions contained within the Project Manager Brief provided as additional document to this notice
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Royal Institute of British Architects (RIBA), Royal Institution of Chartered Surveyors (RICS), Charetered Institute of Building (CIOB) or similar approved.
Evidence of Professional Indemnity Insurance, Public Liability Insurance and Employers Liability Insurance.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
III.2.2) Contract performance conditions
Refer to Project Manager Services Brief for conditions and requirements
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/12/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/12/2023
Local time: 13:00
Place:
Gwyr Community Land Trust Office, Swansea
Information about authorised persons and opening procedure:
Officers of Contracting Authority and Gwyr Community Land Trust
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the
closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s
economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental
considerations.
The successful supplier will be required to allocate 2% of the total fee proposed as a financial contribution to the community benefit
activities of the Gwyr Community Land Trust
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=136530.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The successful supplier will be required to allocate 2% of the total fee proposed as a financial contribution to the community benefit
activities of the Gwyr Community Land Trust
(WA Ref:136530)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
20/11/2023