Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cyngor Gwynedd Council
Caernarfon
LL55 1SH
UK
Contact person: Caroline Campbell
Telephone: +44 1286679908
E-mail: carolinecampbell@gwynedd.llyw.cymru
NUTS: UKL12
Internet address(es)
Main address: https://www.gwynedd.llyw.cymru/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gwynedd Food Supply and Distribution Contracts
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This tender is to establish a framework for the Food Distribution and Supply Contracts for Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
Contract Overview
1. In total these contracts will require the supply and delivery of food products to approximately 126 sites across Gwynedd and Anglesey for a period of 4 years with an estimated annual value of 3,400,000 GBP.
2. These contracts will be split into 6 main categories:- Grocery Provision, Frozen Foods, Frozen Meat, Fruit and Vegetables, Bread, and Milk.
3. Suppliers will be expected to comply with UK food safety and quality standards.
(Full details on service requirements will be provided in the tender documentation).
II.1.5) Estimated total value
Value excluding VAT:
13 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Grocery Provision
II.2.2) Additional CPV code(s)
15000000
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
II.2.4) Description of the procurement
Distribution and Supply of Grocery products as listed in the tender documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: The tender will assess service provision methodology, ability to deliver an ethical and sustainable supply chain as well as Social Value.
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
We estimate that the contract will be renewed in 4 years time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Frozen Food
II.2.2) Additional CPV code(s)
15000000
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
II.2.4) Description of the procurement
Distribution and Supply of Frozen Food products as listed in the tender documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: The tender will assess service provision methodology, ability to deliver an ethical and sustainable supply chain as well as Social Value.
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
We estimate that the contract will be renewed in 4 years time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Frozen Meat
II.2.2) Additional CPV code(s)
15100000
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
Gwynedd Schools, Residential Homes, Leisure Centres
II.2.4) Description of the procurement
Distribution and Supply of Frozen Meat as listed in tender documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: The tender will assess service provision methodology, ability to deliver an ethical and sustainable supply chain as well as Social Value.
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
We estimate that the contract will be renewed in 4 years time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Fruit and Vegetables
II.2.2) Additional CPV code(s)
03220000
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
II.2.4) Description of the procurement
Distribution and Supply of Fruit and Vegetables as listed in tender documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: The tender will assess service provision methodology, ability to deliver an ethical and sustainable supply chain as well as Social Value.
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
We estimate that the contract will be renewed in 4 years time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Bread
II.2.2) Additional CPV code(s)
15811000
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
II.2.4) Description of the procurement
Distribution and Supply of Bread Products as listed in tender documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: The tender will assess service provision methodology, ability to deliver an ethical and sustainable supply chain as well as Social Value.
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
We estimate that the contract will be renewed in 4 years time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Milk
II.2.2) Additional CPV code(s)
15511000
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
II.2.4) Description of the procurement
Distribution and Supply of Bread Products as listed in tender documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: The tender will assess service provision methodology, ability to deliver an ethical and sustainable supply chain as well as Social Value.
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
We estimate that the contract will be renewed in 4 years time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 6
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/01/2024
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/01/2024
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Approximately 4 years time.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136593
(WA Ref:136593)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
21/11/2023