Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS
4th Floor, Companies House, Crown Way
Cardiff
CF15 3UB
UK
Contact person: Georgina Walmsley
Telephone: +44 2920903857
E-mail: georgina.walmsley@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/nhs/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/nhs/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fresh & Frozen Meat, Poultry, Cooked Meats and Bacon & Sausage
Reference number: PRV-OJEU-54315
II.1.2) Main CPV code
15110000
II.1.3) Type of contract
Supplies
II.1.4) Short description
NHS Wales procurement for provision of fresh and frozen meat, poultry, cooked meats and bacon & sausage
II.1.5) Estimated total value
Value excluding VAT:
11 696 950.97
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Fresh & Frozen Raw Meat
II.2.2) Additional CPV code(s)
15110000
15111100
15113000
15115100
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Sites engaged in the management and/or support of the health, care and wellbeing of populations within Wales.
II.2.4) Description of the procurement
Bidders are required to note that Lot 1 is an all Wales lot for direct supply to NHS Wales sites. The lots is comprised of core and non-core product lines. It is mandatory that all core products are tendered for in order to be considered compliant.
II.2.5) Award criteria
Criteria below:
Quality criterion: Environmental Sustainability
/ Weighting: 5
Quality criterion: Social Value Tool
/ Weighting: 5
Quality criterion: Contract Management
/ Weighting: 10
Quality criterion: Business Continuity and Supply Resilience
/ Weighting: 10
Cost criterion: Price
/ Weighting: 68.6
Cost criterion: Priority Supplier Programme
/ Weighting: 1.4
II.2.6) Estimated value
Value excluding VAT:
4 685 650.91
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Additional products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Fresh & Frozen Cooked & Raw Poultry
II.2.2) Additional CPV code(s)
15112000
15131500
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Sites engaged in the management and/or support of the health, care and wellbeing of populations within Wales.
II.2.4) Description of the procurement
Bidders are required to note that Lot 2 is an all Wales lot for direct supply to NHS Wales sites. The lot is comprised of core and non-core product lines. It is mandatory that all core products are tendered for in order to be considered compliant.
II.2.5) Award criteria
Criteria below:
Quality criterion: Environmental Sustainability
/ Weighting: 5
Quality criterion: Social Value Tool
/ Weighting: 5
Quality criterion: Contract Management
/ Weighting: 10
Quality criterion: Business Continuity and Supply Resilience
/ Weighting: 10
Cost criterion: Price
/ Weighting: 68.6
Cost criterion: Priority Supplier Programme
/ Weighting: 1.4
II.2.6) Estimated value
Value excluding VAT:
3 184 549.23
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Additional products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Chilled Cooked Meats
II.2.2) Additional CPV code(s)
15131410
15111100
15131400
15112000
15115100
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Sites engaged in the management and/or support of the health, care and wellbeing of populations within Wales.
II.2.4) Description of the procurement
Bidders are required to note that Lot 3 is an all Wales lot for direct supply to NHS Wales sites. The lot is comprised of core and non-core product lines. It is mandatory that all core products are tendered for in order to be considered compliant.
II.2.5) Award criteria
Criteria below:
Quality criterion: Environmental Sustainability
/ Weighting: 5
Quality criterion: Social Value Tool
/ Weighting: 5
Quality criterion: Contract Management
/ Weighting: 10
Quality criterion: Business Continuity and Supply Resilience
/ Weighting: 10
Cost criterion: Price
/ Weighting: 68.6
Cost criterion: Priority Supplier Programme
/ Weighting: 1.4
II.2.6) Estimated value
Value excluding VAT:
1 580 437.92
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Additional products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Bacon & Sausage (North & East)
II.2.2) Additional CPV code(s)
15131220
15131130
15131134
15131400
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Sites engaged in the management and/or support of the health, care and wellbeing of populations within Wales.
II.2.4) Description of the procurement
Bidders are required to note that Lot 4 is for direct supply to NHS Wales sites within Betsi Cadwaladr UHB and Powys THB. The lot is comprised of core and non-core product lines. It is mandatory that all core products are tendered for in order to be considered compliant.
II.2.5) Award criteria
Criteria below:
Quality criterion: Environmental Sustainability
/ Weighting: 5
Quality criterion: Social Value Tool
/ Weighting: 5
Quality criterion: Contract Management
/ Weighting: 10
Quality criterion: Business Continuity and Supply Resilience
/ Weighting: 10
Cost criterion: Price
/ Weighting: 68.6
Cost criterion: Priority Supplier Programme
/ Weighting: 1.4
II.2.6) Estimated value
Value excluding VAT:
367 144.28
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Additional products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Bacon & Sausage (South & West)
II.2.2) Additional CPV code(s)
15131220
15131130
15131134
15131400
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Sites engaged in the management and/or support of the health, care and wellbeing of populations within Wales.
II.2.4) Description of the procurement
Bidders are required to note that Lot 5 is for direct supply to NHS Wales sites within Aneurin Bevan UHB, Cwm Taf UHB, Cardiff & Value UHB, Hywel Dda UHB, Swansea Bay UHB and Velindre NHS Trust. The lot is comprised of core and non-core product lines. It is mandatory that all core products are tendered for in order to be considered compliant.
II.2.5) Award criteria
Criteria below:
Quality criterion: Environmental Sustainability
/ Weighting: 5
Quality criterion: Social Value
/ Weighting: 5
Quality criterion: Contract Management
/ Weighting: 10
Quality criterion: Business Continuity and Supply Resilience
/ Weighting: 10
Cost criterion: Price
/ Weighting: 68.6
Cost criterion: Priority Supplier Programme
/ Weighting: 1.4
II.2.6) Estimated value
Value excluding VAT:
1 879 168.62
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Additional products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Criteria as stated in the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 5
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-008637
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/07/2024
IV.2.7) Conditions for opening of tenders
Date:
15/01/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Further notices may be published in 3-4 years time following the contract start date.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
By powers and duties contained in the NHS (Wales) Act 2006, the Well-being of Future Generations (Wales) Act 2015, the Social Services
and Well-being (Wales) Act 2014 and The Healthy Eating in Schools (Nutritional Standards and Requirements) (Wales) Regulations 2013
the following Framework Agreement may be accessed by the public sector bodies listed below to the extent that they are engaged in the
management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible:
Blaenau Gwent County Borough Council
Bridgend County Borough Council
Caerphilly County Borough Council
Cardiff Council
Carmarthenshire County Council
City & County of Swansea
Conwy County Borough Council
Cyngor Gwynedd Council
Cyngor Sir Ceredigion County Council
Denbighshire County Council
Flintshire County Council
Isle of Anglesey County Council
Merthyr Tydfil County Borough Council
Monmouthshire County Council
Neath Port Talbot County Borough Council
Newport City Council
Pembrokeshire County Council
Powys County Council
Rhondda Cynon Taf County Borough Council
Torfaen County Borough Council
Vale of Glamorgan Council
Wrexham County Borough Council
Welsh Local Government Association (WLGA)
For the purpose of clarity, the values noted in this notice relate only to NHS Wales Health Board and Trust expenditure and any additional
Call Off from this framework would be subject to the limitations of the Public Contract Regulations 2015 (as amended).
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on
Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=112623
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=136010
(WA Ref:136010)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
24/11/2023