Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Melin Homes Limited
Ty'r Efail, Lower Mill Field
Pontypool
NP4 0XJ
UK
Telephone: +44 1495745910
E-mail: Procurement.Team@melinhomes.co.uk
NUTS: UK
Internet address(es)
Main address: http://www.melinhomes.co.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA24809
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sell2wales.gov.wales
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Melin Homes - Grounds Maintenance Service 2024
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Grounds Maintenance Services
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
II.2) Description
Lot No: 1
II.2.1) Title
Grounds Maintenance Services Lot 1 – Torfaen Lot 2 – Newport Chepstow, Caldicot, Rogeit, Magor Lot 3 – Blaenau Gwent Lot 4 – Monmouth Usk, Abergavenny, Goytre
II.2.2) Additional CPV code(s)
77314000
77314100
II.2.3) Place of performance
NUTS code:
UKL14
Main site or place of performance:
Lot 1 – Torfaen
Lot 2 – Newport Chepstow, Caldicot, Rogeit, Magor
Lot 3 – Blaenau Gwent
Lot 4 – Monmouth Usk, Abergavenny, Goytre
II.2.4) Description of the procurement
These sites are split over 4 Lots, as set out below and further specified in Appendix A:
Lot 1 – Torfaen
Lot 2 – Newport Chepstow, Caldicot, Rogeit, Magor
Lot 3 – Blaenau Gwent
Lot 4 – Monmouth Usk, Abergavenny, Goytre
Applicants can only be successful for a maximum of 2 Lots per one applicant.
Applicants are to provide a high-quality grounds maintenance service which is effective, efficient, and responsive to the needs of Residents and community at Melin Homes.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2025
This contract is subject to renewal: Yes
Description of renewals:
The Contract will run from 1 April 2024 until 31 March 2025 (the "Initial Term") As an initial pilot. The Initial Term for the Contract may be extended each year subject to satisfactory performance by the Service Provider(s). Any extension of the Contract will be reviewed annually.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 1 – Torfaen Lot 2 – Newport Chepstow, Caldicot, Rogeit, Magor Lot 3 – Blaenau Gwent Lot 4 – Monmouth Usk, Abergavenny, Goytre
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Lot 1 – Torfaen
Lot 2 – Newport Chepstow, Caldicot, Rogeit, Magor
Lot 3 – Blaenau Gwent
Lot 4 – Monmouth Usk, Abergavenny, Goytre
II.2.4) Description of the procurement
Lot 1 – Torfaen
Lot 2 – Newport Chepstow, Caldicot, Rogeit, Magor
Lot 3 – Blaenau Gwent
Lot 4 – Monmouth Usk, Abergavenny, Goytre
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2025
This contract is subject to renewal: Yes
Description of renewals:
The Contract will run from 1 April 2024 until 31 March 2025 (the "Initial Term") As an initial pilot. The Initial Term for the Contract may be extended each year subject to satisfactory performance by the Service Provider(s). Any extension of the Contract will be reviewed annually.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/01/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
09/01/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=136910.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
It is Melin Homes' responsibility to deliver and report on Welsh procurement, supply-chain opportunities, resource and waste, targeted recruitment, and training (TR&T) and community donations, to enable us to monitor our economic and environmental impact in Wales. Therefore, Tenderers must provide information on how they will support this based on the minimum guidelines
(WA Ref:136910)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
30/11/2023