Contract notice
Section I: Contracting
authority
I.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO238ZB
UK
Contact person: Angela Maslin
E-mail: strategic.procurement@hants.gov.uk
NUTS: UKJ3
Internet address(es)
Main address: https://www.hants.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.in-tendhost.co.uk/hampshire
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.in-tendhost.co.uk/hampshire
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for Supply, Installation and Maintenance of Authority Owned Bus Shelter and Bus Stop Infrastructure
Reference number: UN24309
II.1.2) Main CPV code
44212321
II.1.3) Type of contract
Supplies
II.1.4) Short description
Hampshire Passenger transport service owns and maintains approximately 125 bus shelters across Hampshire County Council's passenger transport remit to support the region's public transport network by making it easier for people to access employment, healthcare, leisure and education. An improved public transport system supports economic growth by providing a more efficient transport network, reducing traffic congestion and enabling sustainable development.
Bus Shelters (BS)
The scope of works for shelters is A) Maintenance/repair, B) Assessments/checks, C) Supply/installation of shelters:
Maintenance - to include replacement of damaged shelter panels (polycarbonate, wood, aluminium/stainless steel and glass), removal and replacement of structural components including legs, transoms and midrails, cleaning of bus shelters/Real Time Information Units (RTPI), close down and removal of shelters, emergency shelter removals/close-downs/call outs, supply/install shelter graphics and integrated flag details, supply and install integrated flags/timetable cases, the removal, relocation and reinstallation of shelters, refurbishment of shelters (including on-site and off-site), storage of shelters, disconnection and reconnection of power supplies.
Assessments/checks - to include shelter surveys, CCTV monitoring including removal/transport of hard drives and help point monitoring, assessments of shelter paint micron density, metal fatigue/strength tests, wood fatigue/strength tests, solar panel meter recording. Periodic and routing electrical safety inspections and certification.
Supply/installation of shelters - to include manufacture from wood, aluminium and stainless steel. Differing sizes of modular construction and various roof width options. Other options to include polycarbonate panels, stainless steel, safety glass, RAL paint colour options, CCTV, solar panels, LED lighting, timer/proximity light sensors, installation of RTPI displays and brackets, provision of electrical feeder pillars and switchgear and trenching, management of supply of electrical connection.
Bus Stop Infrastructure (BSI)
The scope of works for Bus Stop Infrastructure tasks is A) Maintenance, B) Civil Works and C) Supply:
Maintenance - to include banding of flags/timetable cases/litterbins to poles, cleaning of bus stops/kiosks/CCTV/solar panels, close down of stops, emergency stop closes/call outs, supply/install post graphics and flag details, supply and install integrated flags/timetable cases/roundels, surveys, user acceptance tests of infrastructure, CCTV monitoring, removal/transport of hard drives and help point monitoring.
Civil works - to include 76mm poles, hardstands of various sizes, raised boarding kerbs, tactile dropped kerbs and repairs to existing stop civil works.
Supply - to include stop pole, bus stop cap, bus stop roundels, banding, bus stop flags, clearway plates, temporary stops, timetable case cap/vinyl/poly, CCTV, solar panels, near field communication tag ("NFC" tag) has small microchips that can be read by in range mobile devices. Information is stored in these microchips. An NFC tag that has the ability to send data to mobile phones with NFC capabilities; brackets for flag/timetable case and stickers (various - Traveline etc.).
II.1.5) Estimated total value
Value excluding VAT:
8 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45213315
50200000
II.2.3) Place of performance
NUTS code:
UKJ14
UKJ25
UKJ26
UKJ34
UKJ35
UKJ36
UKJ37
UKK15
UKK24
UKK25
Main site or place of performance:
This Framework covers the geographical scope for Hampshire County Council Authority area (not including Portsmouth and Southampton ),
Named Authorities listed in II.2.14. Additional information can also use this Framework.
II.2.4) Description of the procurement
This opportunity is for the establishment of a Single Supplier Framework Agreement for Bus Shelter maintenance/repair, Assessments/checks, and Supply/installation and Bus Stop Infrastructure maintenance, civil works and supply and using the Open Procedure.
There is no guarantee of works and orders via the Framework from any named Authorities listed in II.2.14
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
8 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The following Local Authorities can use the Framework upon completion of an Access agreement:
Dorset County Council
Bournemouth Christchurch and Poole Council
Oxfordshire County Council
Isle of Wight Council
Wiltshire Council
Surrey County Council
Town, Borough, District and Parish Councils within the Hampshire County Council Authority area
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders are required to hold ISO9001 or equivalent
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/12/2024
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
05/12/2024
Local time: 14:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
High Courts of England and Wales Judicial Office
London
UK
VI.5) Date of dispatch of this notice
31/10/2024