CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Northern Health and Social Care Trust

South Eastern Health and Social Care Trust

Southern Health and Social Care Trust

Western Health and Social Care Trust

Northern Ireland Fire and Rescue Service Health and Social Care Trust

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Maintenance and Testing of Fire Alarm Systems.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

11848

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘I agree’,

— Enter your correct business and user details,

— Note the user-name you chose and click ‘Save’ when complete,

— You will shortly receive an e-mail with your unique password (please keep this secure).

2. Express an Interest in the tender.

— Login to the portal with the user-name/password,

— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

— Click on the relevant PQQ/ITT to access the content,

— Click the ‘Express Interest’ button at the top of the page,

— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only),

— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details' box.

3. Responding to the tender.

— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT,

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page.

If you require any further assistance please consult the online help, or contact the eTendering help desk.

The Contractor and/or their supply chain will be required to actively participate in the achievement of social policy objectives relating to employment, training, and skills development opportunities for the unemployed in the support of, but not limited to, the Northern Ireland Program for Government 2011-2015. Accordingly Contract performance conditions will relate in particular to these Social considerations.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

PaLS will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5)/Utilities Contracts Regulations (SI 2005 No 6).

(Delete as appropriate) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Maintenance and Testing of Fire Alarm Systems.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘I agree’,

— Enter your correct business and user details,

— Note the user-name you chose and click ‘Save’ when complete,

— You will shortly receive an e-mail with your unique password (please keep this secure).

2. Express an Interest in the tender.

— Login to the portal with the username/password,

— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

— Click on the relevant PQQ/ITT to access the content,

— Click the ‘Express Interest’ button at the top of the page,

— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only),

— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.

3. Responding to the tender.

— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT,

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page.

If you require any further assistance please consult the online help, or contact the eTendering help desk.

ANNEX B

Information About Lots

1)

Short Description

Maintenance and Testing of Fire Alarm Systems.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘I agree’,

— Enter your correct business and user details,

— Note the user-name you chose and click ‘Save’ when complete,

— You will shortly receive an e-mail with your unique password (please keep this secure).

2. Express an Interest in the tender.

— Login to the portal with the user-name/password,

— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

— Click on the relevant PQQ/ITT to access the content,

— Click the ‘Express Interest’ button at the top of the page,

— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only),

— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.

3. Responding to the tender.

— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT,

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page.

If you require any further assistance please consult the online help, or contact the eTendering help desk.

ANNEX B

Information About Lots

1)

Short Description

Maintenance and Testing of Fire Alarm Systems.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 3 is further split into 9 Sections as detailed below:

Section 1 — ADT — Value Range — 550 GBP to 3 870 GBP,

Section 2 — Advanced — Value Range — 790 GBP to 5 565 GBP,

Section 3 — Chubb — Value Range — 611 GBP to 4 300 GBP,

Section 4 — Gent — Value Range — 17 650 GBP to 124 120 GBP,

Section 5 — Kidde — Value Range — 693 GBP to 4 877 GBP,

Section 6 — Morley — Value Range — 78 240 GBP to 670 964 GBP,

Section 7 — Securiton — Value Range — 1 311 GBP to 9 223 GBP,

Section 8 — Vigilon — Value Range — 510 GBP to 3 586 GBP,

Section 9 — Zettler — Value Range — 1 530 GBP to 10 757 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘I agree’,

— Enter your correct business and user details,

— Note the user-name you chose and click ‘Save’ when complete,

— You will shortly receive an e-mail with your unique password (please keep this secure).

2. Express an Interest in the tender.

— Login to the portal with the user-name/password,

— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

— Click on the relevant PQQ/ITT to access the content,

— Click the ‘Express Interest’ button at the top of the page,

— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only),

— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.

3. Responding to the tender.

- Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

- Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT,

- There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page.

If you require any further assistance please consult the online help, or contact the eTendering help desk.

ANNEX B

Information About Lots

1)

Short Description

Maintenance and Testing of Fire Alarm Systems.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘I agree’,

— Enter your correct business and user details,

— Note the user-name you chose and click ‘Save’ when complete,

— You will shortly receive an e-mail with your unique password (please keep this secure).

2. Express an Interest in the tender.

— Login to the portal with the user-name/password,

— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

— Click on the relevant PQQ/ITT to access the content,

— Click the ‘Express Interest’ button at the top of the page,

— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only),

— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.

3. Responding to the tender.

— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT,

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page.

If you require any further assistance please consult the online help, or contact the eTendering help desk.

ANNEX B

Information About Lots

1)

Short Description

Maintenance and Testing of Fire Alarm Systems.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 5 is further split into 6 Sections as detailed below:

Section 1 — Gent & Associated — Value Range — 138 320 GBP to 972 860 GBP,

Section 2 — Protec — Value Range — 2 000 GBP to 14 070 GBP,

Section 3 — Minerva — Value Range — 2 000 GBP to 14 070 GBP,

Section 4 — Morley — Value Range — 2 000 GBP to 14 070 GBP,

Section 5 — Kidde — Value Range — 2 500 GBP to 17 580 GBP,

Section 6 — ESS — Value Range — 1 200 GBP to 8 440 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘I agree’,

— Enter your correct business and user details,

— Note the user-name you chose and click ‘Save’ when complete,

— You will shortly receive an e-mail with your unique password (please keep this secure).

2. Express an Interest in the tender.

— Login to the portal with the user-name/password,

— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

— Click on the relevant PQQ/ITT to access the content,

— Click the ‘Express Interest’ button at the top of the page,

— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only),

— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details' box.

3. Responding to the tender.

— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT,

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page.

If you require any further assistance please consult the online help, or contact the eTendering help desk.

ANNEX B

Information About Lots

1)

Short Description

Maintenance and Testing of Fire Alarm Systems.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘I agree’,

— Enter your correct business and user details,

— Note the user-name you chose and click ‘Save’ when complete,

— You will shortly receive an e-mail with your unique password (please keep this secure).

2. Express an Interest in the tender.

— Login to the portal with the user-name/password,

— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

— Click on the relevant PQQ/ITT to access the content,

— Click the ‘Express Interest’ button at the top of the page,

— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only),

— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details' box.

3. Responding to the tender.

— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT,

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page.

If you require any further assistance please consult the online help, or contact the eTendering help desk..

ANNEX B

Information About Lots

1)

Short Description

Maintenance and Testing of Fire Alarm Systems.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 7 is further split into 6 Sections as detailed below:

Section 1 — Advanced — Value Range — 1 784 GBP to 12 550 GBP,

Section 2 — Gent — Value Range — 9 860 GBP to 69 335 GBP,

Section 3 — Minerva — Value Range — 2 040 GBP to 14 355 GBP,

Section 4 — Morley — Value Range — 87 590 GBP to 616 050 GBP,

Section 5 — Securiton — Value Range — 7 330 GBP to 51 570 GBP,

Section 6 — ADT — Value Range — 1 115 GBP to 7 840 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘I agree’,

— Enter your correct business and user details,

— Note the user-name you chose and click ‘Save’ when complete,

— You will shortly receive an e-mail with your unique password (please keep this secure).

2. Express an Interest in the tender.

— Login to the portal with the user-name/password,

— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

— Click on the relevant PQQ/ITT to access the content,

— Click the ‘Express Interest’ button at the top of the page,

— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only),

— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details' box.

3. Responding to the tender.

— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT,

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page.

If you require any further assistance please consult the online help, or contact the eTendering help desk.

ANNEX B

Information About Lots

1)

Short Description

Maintenance and Testing of Fire Alarm Systems.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘I agree’,

— Enter your correct business and user details,

— Note the user-name you chose and click ‘Save’ when complete,

— You will shortly receive an e-mail with your unique password (please keep this secure).

2. Express an Interest in the tender.

— Login to the portal with the user-name/password,

— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

— Click on the relevant PQQ/ITT to access the content,

— Click the ‘Express Interest’ button at the top of the page,

— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only),

— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details' box.

3. Responding to the tender.

— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT,

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page.

If you require any further assistance please consult the online help, or contact the eTendering help desk.

ANNEX B

Information About Lots

1)

Short Description

Maintenance and Testing of Fire Alarm Systems.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘I agree’,

— Enter your correct business and user details,

— Note the user-name you chose and click ‘Save’ when complete,

— You will shortly receive an e-mail with your unique password (please keep this secure).

2. Express an Interest in the tender.

— Login to the portal with the user-name/password,

— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),

— Click on the relevant PQQ/ITT to access the content,

— Click the ‘Express Interest’ button at the top of the page,

— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only),

— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details' box.

3. Responding to the tender.

— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT,

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page.

If you require any further assistance please consult the online help, or contact the eTendering help desk.