Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Royal Holloway and Bedford New College
Egham Hill
Egham, Surrey
TW20 0EX
UK
Contact person: Helen Booth
Telephone: +44 1784443044
E-mail: procurement@rhul.ac.uk
NUTS: UKJ2
Internet address(es)
Main address: http://www.rhul.ac.uk
Address of the buyer profile: https://www.delta-esourcing.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Egham%2C-Surrey:-Accommodation-management-services./4GNV55VR39
Additional information can be obtained from another address:
Royal Holloway and Bedford New College
Egham Hill
Egham, Surrey
TW20 0EX
UK
Contact person: Helen Booth
Telephone: +44 1784443044
E-mail: procurement@rhul.ac.uk
NUTS: UKJ2
Internet address(es)
Main address: http://www.rhul.ac.uk
Address of the buyer profile: https://www.delta-esourcing.com
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Residence Transaction for George Eliot Hall and Rusham Park
Reference number: RHUL-20035
II.1.2) Main CPV code
98341100
II.1.3) Type of contract
Services
II.1.4) Short description
Royal Holloway and Bedford New College is seeking to enter into a long-term agreement with one partner to support in meeting its growth strategy and accommodation needs of its students. This will involve the potential delivery (design, build, finance, operation and maintenance (soft and hard FM)) of a c 2000 bed student village through a demand risk partnership over one or more phases and shall also include the stock transfer, finance and operation and maintenance (soft and hard FM services) of its existing student accommodation residence, George Eliot Hall.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45214700
50700000
70111000
70331000
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
Surrey, East and West Sussex.
II.2.4) Description of the procurement
Royal Holloway and Bedford New College (‘the College’) is undertaking a procurement competition based on the competitive dialogue (CD) procedure to select one partner.
The selected partner will be required to:
(a) design, build, finance, operate and maintain up to c 2,000 bed student village (to include energy centre, support facilities, etc.) at its Rusham Park site through a demand risk partnership over one or more phases (the College has set out its expectation at the point of this OJEU but reserves the right to modify the method by which the c 2,000 will be delivered). It is likely that the College will enter into a project agreement with the partner for the initial delivery of 1,400 student bed spaces at the Rusham Park site and a strategic partnering agreement with the partner to draw-down the balance of the c 2,000 bed spaces in one or more phases within the initial 10 years of the strategic partnering agreement contract period; and
(b) provide finance and to operate and maintain the College’s most recently completed section of its residential portfolio, the 621 student accommodation development at George Eliot Hall.
The CD competition will comprise an initial selection stage, following which a shortlist of 3 bidders will then be invited to participate in a dialogue phase, culminating in the submission of final tenders. The dialogue phase will involve a series of dialogue sessions followed by a call to submit final tenders.
At the start of the dialogue phase there will be a site visit followed by a programme of formal dialogue meetings to be scheduled with each of the shortlisted bidders. Additional dialogue meetings may also be arranged on an ad-hoc basis, as required.
The successful partner must be experienced in the design, build, financing, operation and maintenance of purpose built student accommodation, all in consideration of student well-being and experience. This must be evidenced as part of responses to the selection questionnaire.
The College will provide an initial scheme design to a level equivalent to RIBA Stage 1 to the shortlisted bidders. The successful partner will be required to satisfy themselves of the robustness of this initial work before developing the scheme design together with proposals to build, fund, operate and maintain the new Rusham Park student village over the operational term of circa 50 years (plus construction period) following practical completion. The finance, operation and maintenance of George Eliot Hall is anticipated to commence at financial close and shall be co-terminus with the Rusham Park student village.
It is important to the College that the transaction is classified as ‘off balance sheet’.
The College will retain all pastoral support and student well-being services, and security services for George Eliot Hall and the new Rusham Park student village.
The key driver behind this procurement process is the need for the College to be in a position to support student growth with guaranteed quality accommodation and a significant capital receipt to invest in improvements.
Further information can be found in the descriptive document and selection questionnaire documentation that interested parties can download from https://www.delta-esourcing.com
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 684
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This procurement will be conducted in accordance with the Public Contracts Regulations 2015. The descriptive document and the selection questionnaire (SQ) documents can be obtained from https://www.delta-esourcing.com/. Please note an ‘expression of interest’ is by completion and return of the SQ only by the stated deadline.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5) Information about reserved contracts
The execution of the contract is restricted to the framework of sheltered employment programmes.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per the conditions and information provided within the tender documents. Note that the College reserves the right to require parent company guarantees or other suitable forms of security from bidders. Furthermore, where bidders are bidding as part of a consortium, the College reserves the right to require bidders to assume a particular legal form in order to participate in the project (e.g. a special purpose vehicle).
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/11/2019
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The descriptive document and selection questionnaire documents can be obtained from https://www.delta-esourcing.com.
Please note that an ‘expression of interest’ is by completion and return of the SQ only by the required deadline.
The College reserves the right not to award the contract in whole or in part, to cancel or amend the tender process and does not bind itself to accept any tender. The College shall not be liable under any circumstances for any costs, charges or expenses incurred by any bidder or prospective bidder in responding to this notice or in taking part in this procurement process.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Egham%2C-Surrey:-Accommodation-management-services./4GNV55VR39
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/4GNV55VR39
Go reference: GO-20191011-PRO-15467613
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
UK
Telephone: +44 207947600
VI.4.2) Body responsible for mediation procedures
Royal Holloway and Bedford New College
Egham Hill
Egham, Surrey
TW20 0EX
UK
Telephone: +44 1784443044
VI.4.4) Service from which information about the review procedure may be obtained
Royal Courts of Justice
Strand
London
WC2A 2LL
UK
Telephone: +44 207947600
VI.5) Date of dispatch of this notice
11/10/2019