Contract notice
Section I: Contracting
authority
I.1) Name and addresses
North Hertfordshire District Council
Gernon Road
Letchworth Garden City
SG6 3JF
UK
Contact person: Procurement Team
Telephone: +44 01462474398
E-mail: louise.wileman@north-herts.gov.uk
NUTS: UKH23
Internet address(es)
Main address: www.north-herts.gov.uk
Address of the buyer profile: www.supplyhertfordshire.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.supplyhertfordshire.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.supplyhertfordshire.uk/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
North Hertfordshire District Council Tree Maintenance Services
Reference number: NHDC 202208-01 – Tree Maintenance Services
II.1.2) Main CPV code
77211500
II.1.3) Type of contract
Services
II.1.4) Short description
North Hertfordshire District Council’s Tree Maintenance Strategy aims to establish a tree population that has a wide age range and diverse species mix, conduct maintenance and conservation work of trees; and improve the safety of trees. Maintenance works may be routine, arise from customer enquiries, or from our independent tree surveys or emergencies. The Council has no in-house maintenance operation so the service must be contracted out to external suppliers. The Council believes that this contract has the potential of delivering benefits under the Social Value Act 2012
II.1.5) Estimated total value
Value excluding VAT:
600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77211500
77341000
77211400
77200000
77340000
77211300
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
North Hertfordshire District
II.2.4) Description of the procurement
The Council is seeking tenders from suitably qualified and experienced contractors to provide tree maintenance services across the district from 2023 to 2027.The value of the Contract over the four-year period is estimated to be in the region of £600,000 exclusive of VAT. Details of this expenditure is derived from current expenditure and is provided in good faith in order to assist you. This figure should not be interpreted in any way as a guaranteed undertaking to purchase services and this value does not form part of the Contract. The Council proposes to enter into a Framework Agreement with a maximum of four service providers. The term of this Framework Agreement will be for a maximum duration of four years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2023
End:
31/03/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Management: Minimum Level 3 Arboriculture or equivalentOperational: Relevant National Proficiency Test Council training certificates relating to the works being undertaken
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Compliance with Specification and Procurement Documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 4
Justification for any framework agreement duration exceeding 4 years: not applicable
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-022114
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/11/2022
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
21/11/2022
Local time: 17:01
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Any supplier experiencing problems with the Council's e-procurement system, In-Tend, should contact the dedicated UK support desk which can be contacted via email: support@in-tend.com or Telephone: +44 1144070065 for any website / technical questions, Monday to Friday, 8:30 - 17:30.
VI.4) Procedures for review
VI.4.1) Review body
North Hertfordshire District Council
District Council Offices, Gernon Road
Letchworth Garden City
SG6 3JF
UK
Telephone: +44 1462474000
E-mail: procurement.team@north-herts.gov.uk
Internet address(es)
URL: www.north-herts.gov.uk
VI.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution (CEDR)
100 St. Paul’s Churchyard
London
EC4M 8BU
UK
Telephone: +44 02075366000
E-mail: info@cedr.com
Fax: +44 02075366001
Internet address(es)
URL: https://www.cedr.com/commercial/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
30/09/2022