Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Llywodraeth Cymru / Welsh Government
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park
Caerdydd / Cardiff
UK
E-mail: gerrard.oneill@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://gov.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Collections Review For Nationally Sponsored Cultural Organisations and Museums
Reference number: C111/2022/2023
II.1.2) Main CPV code
73000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Welsh Government is seeking to commission an independent review into collections management for our national sponsored cultural organisations and local and independent museums who wish to participate. The aim of the contract is to improve collections management, reduce costs for cultural organisations, support decarbonisation of collections storage, and improving access for researchers and the public.
The review will identify urgent capital priorities to improve and build capacity in collections storage across Wales in order that cultural organisation (whether national, local authority or independent museums and archives) can continue to care for and grow the nations collections to ensure that they remain relevant and representative of the diverse culture of Wales. This work will also consider options for improving the capacity of collections storage, through shared, co-location site or distributed models of storage. A final report, presenting the results of this work with be produced, with recommendations for any further investigative work and capital investment.
This activity would include the sponsored national cultural bodies (National Library of Wales, Amgueddfa Cymru and the Royal Commission of Ancient and Historical Monuments in Wales) Cadw (the Welsh Government’s historic environment service), the four regional Welsh Archaeological Trusts and those who wish to participate from the c.100 Accredited and working towards Accreditation local and independent museums.
The Welsh Government is seeking to appoint an independent multi-disciplinary research team, with a right skills and experience to undertake a comprehensive and value for money mixed methods (qualitative and quantitative) review to meet the project aims.
The estimated value for the contract is between GBP 210,000 to GBP 230,000 exc. VAT (GBP 252,000.00 to GBP 276,000.00 inc. VAT). The duration of the initial contract is 12 month contract with a 3 month extension option.
II.1.5) Estimated total value
Value excluding VAT:
276 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
73000000
73100000
73110000
73210000
73300000
79315000
92521000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The aim of the contract is to deliver a 12 month review to improve collections management, reduce costs for cultural organisations, support decarbonisation of collections storage, and improving access for researchers and the public.
Within this contract, collection management refers explicitly to creating a suitable environment for the preservation of collections in storage, and supporting strategic planning for ongoing care.
The review will identify urgent capital priorities to improve and build capacity in collections storage across Wales in order that cultural organisation (whether national, local authority or independent museums and archives) can continue to care for and grow the nations collections to ensure that they remain relevant and representative of the diverse culture of Wales.
This work will also consider options for improving the capacity of collections storage, both physically and digitally, through shared, co-location site or distributed models of storage.
A final report, presenting the results of this work with be produced, with recommendations for any further investigative work and capital investment.
II.3) Estimated date of publication of contract notice:
24/10/2022
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
(WA Ref:125504)
VI.5) Date of dispatch of this notice
13/10/2022