Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Sport England
RC000766
SportPark, 3 Oakwood Drive
Loughborough
LE11 3QF
UK
E-mail: procurement@sportengland.org
NUTS: UK
Internet address(es)
Main address: www.sportengland.org
Address of the buyer profile: www.sportengland.bravosolution.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.sportengland.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.sportengland.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.sportengland.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: To transform lives and communities through sport and physical activity.
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Sport England Design and Technical Assurance Consultancy Services Framework
Reference number: SE1115
II.1.2) Main CPV code
92610000
II.1.3) Type of contract
Services
II.1.4) Short description
Sport England as the contracting authority is tendering for the supply of consultancy across two lots to support Technical Assurance (TA) and Design guidance (the Services).
II.1.5) Estimated total value
Value excluding VAT:
6 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 - Technical Assurance (TA) Services
Lot 2 - Design Services
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Technical Assurance
II.2.2) Additional CPV code(s)
71315100
71315200
71315210
71324000
71530000
72224000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Sport England is tendering for the supply of consultancy to support Technical Assurance (TA). Sport England is seeking through this tendering process to set up a framework with a suitably capable Suppliers to provide these Services for a term of 48 months.
These services predominantly relate to those provided by the Quantity Surveying profession or similar and includes:
A. Review cost plans, design fees, environmentally sustainable measures (Building Regulations compliant and enhanced proposals) and advising on benchmark costs for facilities proposed. To ensure realistic costs are forecasted through the RIBA Stages of Work on a project based on current/past experience of similar built facilities and to challenge the Design team employed by the Applicant.
B. To develop and review new build versus refurbishment options plus associated Risks, costs therein from construction, sustainability (carbon and resources) and potential income loss by facility or across a portfolio of owned facilities.
C. In conjunction with the Design Framework review operational efficiencies of proposed development both in terms of overall layout design but also in context of Active Design / Active Environment.
D. To carry out / review proposed business plan projections (income and expenditure) either directly or by third party support (both within this Framework and the Active Environments Framework) and identify improvements therein.
E. To review proposed operation of facility in terms of LA, Trust, outsourced or in-house and offer support in utilising SE’s Leisure Services Delivery Guidance t. Interface role with Applicant’s Operator and potential interface with SE’s Active Environments Framework consultants on Strategic Planning.
F. To review procurement route, consultant and contractor frameworks available. To support both SE and the Applicants on potential ways forward to deliver their project through frameworks.
G. To review proposed programme by Applicant and Design Team. Appreciation and understanding of any necessary phasing related to build, grant spend or operation (for example new build on existing site, maintaining existing operational or temporary facility – swimming pool?).
H. Identify and propose relevant Conditions of Award and monitor their discharge. Support SE colleagues with proposed wording of Planning Consent Conditions and to comment / support on discharging of Planning Conditions imposed on facility development.
I. Monitor progress of works on site with programme, cashflow and payments. Aid process for SE Funding drawdowns with Applicant. Attend regular / monthly progress meetings
J. Develop Case studies both prior to start on site and post Practical Completion for possible use in promoting best practice in the sector and help inform other Applicants in their thinking and for submission and discussion at SE Board. Check copyright licences are in place for the publication and reproduction of all images and photography.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Design Services
II.2.2) Additional CPV code(s)
71000000
71200000
71210000
71220000
71242000
79415200
79421200
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Provide leadership, coordination and overall project management for architectural and design services on specific projects as identified by the Technical Team.
Provision of Design support services to the National Sports Centres and other sites/projects dealing with elite and performance sport.
Provision of design support and Design Review Services to SE funded projects acting as design advisor to SE Officers and Project Monitors at various stages of a project development including ad-hoc design and access reviews of built facilities to establish life expectancy and options for asset transfer, upgrade and improvement. This shall also include pitch works and facilities associated with external physical activity.
Environmental sustainability. Support the “how” in the short term to reduce energy consumption to reduce cost and over the longer term “spend to save” and “how” to reduce the carbon footprint and improve wider environmental sustainability issues, (including, but not limited to biodiversity, water management and microplastics) of sport, leisure, active wellbeing facilities. Provision of energy audits on community buildings to assess what measures are appropriate to achieve vfm on investment made and reduction in consumption and create baselines (design improvements typically £5k to £500k).
Design input and guidance to standard facility Operator Procurement Documentation including designs, specifications and data sheets.
Input and management of website FAQ for design and technical queries.
Development of benchmark design layouts and specifications for sport & leisure facilities to include wet and dry provision.
Support Sport England in the development of potential Framework Agreements for common facility types and specialist goods, services and supplies.
Develop alternative design solutions for Sport England Officers and negotiate with grant Applicants over optimal design solutions.
Input to options appraisals for modernisation and improvement of existing facilities.
Input and alternate designs to modernise of non-sports buildings into spaces to provide opportunities for people to be more active e.g. retail, industrial units (boxing / gymnastics), churches into skateparks and similar.
Provision of design support and Design Review Services to DCMS funding of projects (for example Scottish FA, Welsh FA, Irish FA and other ALB and Government investments) acting as design advisor to DCMS and Other Bodies at various stages of a project development including ad-hoc design and access reviews of built facilities to establish life expectancy and options. This shall also include pitch works and facilities associated with external physical activity.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 10
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-016562
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/11/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
06/11/2023
Local time: 12:30
Information about authorised persons and opening procedure:
Parallel opening via Bravo Portal
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Sport England Complaints Procedure
SportPark, 3 Oakwood Drive
Loughborough
LE11 3QF
UK
Internet address(es)
URL: https://www.sportengland.org/corporate-information
VI.4.2) Body responsible for mediation procedures
Public Procurement Review Service
London
UK
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.5) Date of dispatch of this notice
04/10/2023