Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
North Hertfordshire District Council
Council Offices, Gernon Road
Letchworth Garden City
SG6 3JF
UK
Contact person: The Procurement Officer
Telephone: +44 01462474000
E-mail: procurement.team@north-herts.gov.uk
NUTS: UKH23
Internet address(es)
Main address: www.north-herts.gov.uk
Address of the buyer profile: www.supplyhertfordshire.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Awarded contract - Provision of a Hosted Integrated Financial Management System and Cashiering System
Reference number: NH504611804
II.1.2) Main CPV code
48442000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This contract has been awarded - North Hertfordshire Council invites tenders from suitably qualified and experienced potential contractors to provide a Cloud Hosted integrated Financial Management and Income Management system.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 500 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48442000
48781000
48000000
48612000
48812000
48331000
48600000
79412000
48430000
48440000
72212440
48441000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
The Council is seeking to procure a modern, user-friendly Cloud based, fully hosted Financial Management and Income Management system with integration, efficient workflows, dashboards, real time Management information and flexible functionality tailored to users’ needs. The Council invites tenders from suitably qualified and experienced potential contractors to provide a Cloud Hosted integrated Financial Management and Income Management system.The Council considers that this procurement is not suitable for dividing into lots. This is because the Council requires an integrated system capable of fulfilling all required functions and providing efficiencies through the integration.The Council currently has two separate contracts to fulfil this requirement:- a contract with Capita IBs for a Financial Management System comprising of General Ledger, Purchase Ordering, Purchase Ledger, Sales Ledger, Authorisation and Workflow. This contract expires on 31/07/2024.- a separate contract with Civica for the provision of an Income Management (Cashiering) system including an E-Store for customers. This contract expires on 31/03/2024. The Council requires the new contract to allow for a phased implementation to ensure that the Income Management module is able to go live on 01/04/2024, with the migration from the old Financial Management System to complete by 01/08/2024.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Various Optional Modules
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-013022
Section V: Award of contract
Contract No: NH504611804
Title: Provision of an Integrated Financial Management System and Income Management System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/10/2023
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Technology One UK limited
Fourth Floor, Abbotts House, Abbey Street, Reading, Berkshire
Reading
RG1 3BD
UK
NUTS: UKJ11
Internet address(es)
URL: http://www.technologyonecorp.co.uk/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 333 980.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Value excluding VAT: 90 000.00 GBP
Proportion: 8 %
Short description of the part of the contract to be subcontracted:
Payment Gateway and Credit and debit card processing services will be provided by Windcave.
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
North Hertfordshire District Council
Council Offices Gernon Road
Letchworth Garden City Hertfordshire
SG63JF
UK
Telephone: +44 1462474000
E-mail: procurement.team@north-herts.gov.uk
Internet address(es)
URL: https://www.north-herts.gov.uk/
VI.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution
100 St. Paul’s Churchyard
London
EC4M 8BU
UK
Telephone: +44 02075366000
E-mail: info@cedr.com
Fax: +44 02075366001
Internet address(es)
URL: https://www.cedr.com
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
06/10/2023