Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
E-mail: morrirl@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: http://caerphilly.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
E-mail: procurement@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: https://caerphilly.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.1) Name and addresses
Bridgend County Borough Council
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
Bridgend
CF31 4WB
UK
Telephone: +44 1656642596
E-mail: procurementteam@bridgend.gov.uk
NUTS: UKL17
Internet address(es)
Main address: https://bridgend.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417
I.1) Name and addresses
Blaenau Gwent County Borough Council
General Offices, Steelworks Road
Ebbw Vale
NP23 6AA
UK
Telephone: +44 1495311556
E-mail: procurement@blaenaugwent.gov.uk
NUTS: UKL16
Internet address(es)
Main address: http://www.blaenau-gwent.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278
I.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873732
E-mail: procurement@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: http://cardiff.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.1) Name and addresses
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
UK
Telephone: +44 1492574000
E-mail: procurement@conwy.gov.uk
NUTS: UKL13
Internet address(es)
Main address: http://www.conwy.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389
I.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
UK
Telephone: +44 1267234567
E-mail: procurment@carmarthernshire.gov.uk
NUTS: UKL14
Internet address(es)
Main address: http://carmarthenshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
I.1) Name and addresses
Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Rhoddfa Padarn
Aberystwyth
SY23 3UE
UK
Telephone: +44 1545570881
E-mail: Ymholiadau.caffael@ceredigion.gov.uk
NUTS: UKL1
Internet address(es)
Main address: http://www.ceredigion.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0491
I.1) Name and addresses
Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
UK
Telephone: +44 1824712612
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL13
Internet address(es)
Main address: http://denbighshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
I.1) Name and addresses
Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
UK
Telephone: +44 1352701814
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL23
Internet address(es)
Main address: http://flintshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419
I.1) Name and addresses
Cyngor Gwynedd Council
Uned Caffael / Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street
Caernarfon
LL55 1SH
UK
Telephone: +44 1286679787
E-mail: caffael@gwynedd.llyw.cymru
NUTS: UKL12
Internet address(es)
Main address: http://gwynedd.llyw.cymru
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361
I.1) Name and addresses
Isle of Anglesey County Council
Isle of Anglesey County Council, Council Offices, Llangefni
Anglesey.
LL77 7TW
UK
Telephone: +44 1248750057
E-mail: procurement@anglesey.gov.uk
NUTS: UKL11
Internet address(es)
Main address: http://anglesey.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0369
I.1) Name and addresses
Merthyr Tydfil County Borough Council
Civic Centre, Castle Street
Merthyr Tydfil
CF47 8AN
UK
Telephone: +44 1685725000
E-mail: procurement@merthyr.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.merthyr.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0347
I.1) Name and addresses
Monmouthshire County Council
County Hall, Rhadyr
Usk
NP15 1GA
UK
Telephone: +44 1633644644
E-mail: contact@monmouthshire.gov.uk
NUTS: UKL21
Internet address(es)
Main address: http://www.monmouthshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277
I.1) Name and addresses
Neath Port Talbot County Borough Council
Civic Centre
Port Talbot
SA13 1PJ
UK
Telephone: +44 1639763929
E-mail: procurement@npt.gov.uk
NUTS: UKL17
Internet address(es)
Main address: http://www.npt.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0274
I.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
UK
Telephone: +44 1633656656
E-mail: procurement@newport.gov.uk
NUTS: UKL21
Internet address(es)
Main address: http://newport.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
I.1) Name and addresses
Pembrokeshire County Council
County Hall, Haverfordwest
Pembrokeshire
SA61 1TP
UK
Telephone: +44 1437775905
E-mail: nigel.morgan@pembrokeshire.gov.uk
Fax: +44 1437776510
NUTS: UKL14
Internet address(es)
Main address: http://pembrokeshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255
I.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Telephone: +44 01597826000
E-mail: procurement@powys.gov.uk
NUTS: UKL24
Internet address(es)
Main address: http://Powys.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
I.1) Name and addresses
Rhondda Cynon Taf CBC
The Pavilions, Clydach Vale
Tonypandy
CF40 2XX
UK
Telephone: +44 1443
E-mail: purchasing@rctcbc.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.rctcbc.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792637242
E-mail: Procurement@Swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk/dobusiness
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.1) Name and addresses
Vale of Glamorgan Council
Civic Offices, Holton Road
BARRY
CF63 4RU
UK
Telephone: +44 1446700111
E-mail: procurement@valeofglamorgan.gov.uk
NUTS: UKL22
Internet address(es)
Main address: http://www.valeofglamorgan.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275
I.1) Name and addresses
Torfaen County Borough Council
Civic Centre, Pontypool
Torfaen
NP4 6YB
UK
Telephone: +44 1495762200
E-mail: stephen.chambers@torfaen.gov.uk
NUTS: UKL16
Internet address(es)
Main address: http://torfaen.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498
I.1) Name and addresses
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
UK
Telephone: +44 1978292807
E-mail: procurement@wrexham.gov.uk
NUTS: UKL23
Internet address(es)
Main address: http://wrexham.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
I.1) Name and addresses
Cwm Taf University Health Board
PO Box 111
Pontypool
NP4 4DF
UK
Telephone: +44 1443584749
E-mail: procurement@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA84379
I.1) Name and addresses
Hywel Dda University Health Board
Ty Gorwel, Building 14, St David’s Park, Job's Well Road
Carmarthen
SA31 3BB
UK
Telephone: +44 1267229774
E-mail: Procurement@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement@wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA79805
I.1) Name and addresses
Betsi Cadwaladr University Health Board
Gwynedd
UK
E-mail: procurement@betsicadwalda.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.betsicadwalda.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=
I.1) Name and addresses
Powys Teaching Health Board
Powys
UK
E-mail: procurement@powysteachingboard.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.powysteachingboard.nhs.uk
I.1) Name and addresses
Swansea Bay University Health Board
Swansea
UK
E-mail: procurement@swnseabayuniversity.NHS.uk
NUTS: UK
Internet address(es)
Main address: http://www.swanseabayuniversity.nhs.uk
I.1) Name and addresses
Cardiff and Vale University Health Board
Cardiff
UK
E-mail: procurement@blaenaugwent.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.cardiff&valeuniversityhealthboard.nhs.uk
I.1) Name and addresses
Welsh Ambulance Service
Swansea
UK
E-mail: procurment@welshambulanceservice.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.WAB.NHS.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=
I.1) Name and addresses
Public Health Wales
Cardiff
UK
E-mail: procurement@PHW.uk
NUTS: UK
Internet address(es)
Main address: http://www.PHW.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 1443848585
E-mail: procurement@nwssp.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The supply, deployment and professional services for an All-Wales Community Care Information system
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This notice is requesting suppliers to express an interest in participating in early market engagement which will begin 21 days from the date of publication of this notice. The estimated date for an overview of the approach will take place WEEK COMMENCING 30th OCTOBER 2023.
Suppliers wishing to participate in this open online session will need to register via Sell to Wales or by emailing dave.floyd@perago.wales by no later than 14:00 hours on Tuesday 31 October 2023.
An overview of the requirement will be made available to interested suppliers following registration closure.
This session will be held online and will provide interested supplier(s) with an overview of the proposed: procurement approach, technology architecture, data migration and implementation approach and associated timescales.
Following on from the online overview session there will also be an opportunity to further participate in a face-to-face buyer-to-supplier Market Engagement Session(s).
The purpose of these session(s) will be to:
- explore the market understanding of the proposed DHCW approach and to allow the market to provide feedback on the validity of the approach
- allow the buyer to develop an understanding of the current and future market landscape to ensure the new Community Care Information system exploits all form of innovation, such as Artificial Intelligence, automation and is a sustainable product for the future.
All face-to-face supplier-to-buyer Session(s) will be carried out under NDA.
Further details for these session(s) will be made available after the open online session.
For information and awareness non-attendance at the pre-market engagement session and/or face to face session will not preclude potential supplier(s) from bidding on any future opportunity.
Information gathered through this exercise will be used to inform the technology, data and implementation requirements and subsequent market activity.
It is to be noted that the lead procuring authority will have access to all data collated through the supplier engagement. Caerphilly County Borough Council are the procuring body leading on this stage of activity. The procuring authority is yet to be determined.
Any information relating to the architecture, procurement, data migration and implementation approach shared through this activity is subject to change following the market engagement.
II.1.5) Estimated total value
Value excluding VAT:
22 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48311000
48600000
48780000
48900000
71354100
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
DHCW have prepared a delivery approach which has been approved by the Welsh Government. We are seeking to identify suitably qualified provider(s) for the supply of IT and professional services for the All-Wales Community Care Information System which is used by Local Authorities and Health Boards across Wales to inform our approach.
Any new service(s) must align with the Wales Digital Service Standard and help achieve the six missions of the Digital Strategy for Wales. The vision is to replace the current system, which is nearing end of life, with a ‘digital’ solution which will facilitate, a ‘best of breed’ approach to the component parts of an all-Wales Community Care Information System. Components will include, but not be limited to.
provision of a Shared Care Record
Mental Health Social Care
Community Care, and.
Health services
Potential provider(s) will likely need to include (subject to market discussions):
platform(s) to enable c.18000 health and care professionals to access the information in a safe and secure way according to their job role
supporting infrastructure and software services to underpin the information sharing solution including and integration engine and data store
integration services to enable data to be published and consumed from local IT systems and national data services
flexible e-Form capability for data capture and sharing
professional services including Account Management, Project Management, Design, Configuration, Development, Testing, and Implementation Services
support for data cleansing and migration from the current system
Although the current scope of work outlines a “Best of Breed” approach we are interested to learn of new and innovative ways to deliver the service in a modern environment that will be sustainable, flexible, and evolving in the years ahead.
Therefore, as part of the Market engagement exercise the scope of works and vision may change.
II.2.14) Additional information
It is anticipated that the duration of the contract will be between 5-15 years, however this is subject to change following market engagement session(s).
II.3) Estimated date of publication of contract notice:
08/01/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
DHCW have prepared a delivery approach which has been approved by the Welsh Government. We are seeking to identify suitably qualified provider(s) for the supply of IT and professional services for the All-Wales Community Care Information System which is used by Local Authorities and Health Boards across Wales to inform our approach.
Any new service(s) must align with the Wales Digital Service Standard and help achieve the six missions of the Digital Strategy for Wales. The vision is to replace the current system, which is nearing end of life, with a ‘digital’ solution which will facilitate, a ‘best of breed’ approach to the component parts of an all-Wales Community Care Information System. Components will include, but not be limited to.
provision of a Shared Care Record
Mental Health Social Care
Community Care, and.
Health services
Potential provider(s) will likely need to include (subject to market discussions):
platform(s) to enable c.18000 health and care professionals to access the information in a safe and secure way according to their job role
supporting infrastructure and software services to underpin the information sharing solution including and integration engine and data store
integration services to enable data to be published and consumed from local IT systems and national data services
flexible e-Form capability for data capture and sharing
professional services including Account Management, Project Management, Design, Configuration, Development, Testing, and Implementation Services
support for data cleansing and migration from the current system
Although the current scope of work outlines a “Best of Breed” approach we are interested to learn of new and innovative ways to deliver the service in a modern environment that will be sustainable, flexible, and evolving in the years ahead.
Therefore, as part of the Market engagement exercise the scope of works and vision may change.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=135334.
(WA Ref:135334)
VI.5) Date of dispatch of this notice
11/10/2023