Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Llywodraeth Cymru / Welsh Government - Commercial Delivery
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
UK
Telephone: +44 3007900170
E-mail: commercialprocurement.buildings@gov.wales
NUTS: UKL
Internet address(es)
Main address: https://gov.wales/public-sector-procurement
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning and Janitorial Materials and Washroom Services
Reference number: WGCD-BU-125-23
II.1.2) Main CPV code
39830000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Welsh Government Commercial Delivery Team, on behalf of the Welsh public sector, wishes to establish a collaborative Framework Agreement for the supply of Cleaning and Janitorial Materials and Washroom Services to the public sector in Wales
II.1.5) Estimated total value
Value excluding VAT:
17 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Cleaning and Janitorial Materials
II.2.2) Additional CPV code(s)
39525800
39224300
39000000
39800000
39830000
39831240
39525810
18930000
19640000
33761000
39224310
39514000
42968300
33771000
33771200
33764000
33763000
33771100
42933100
42968200
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
The Lot 1 requirement covers the supply of a range of cleaning and Janitorial materials including, but not limited to, cleaning and janitorial products; cleaning and janitorial equipment, paper products; period products and refuse sacks.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Bulk Paper Products
II.2.2) Additional CPV code(s)
33760000
33761000
33762000
33763000
33764000
33770000
33771000
33771200
33772000
42968300
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
The Lot 2 requirement covers the bulk supply of a range of paper products including, but not limited to, toilet paper; hand towels and kitchen roll.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Washroom Services
II.2.2) Additional CPV code(s)
90918000
90524000
90524100
90524200
39811110
39712210
39721320
39532000
42968200
42933100
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
The Lot 3 requirement covers a range of washroom services including, but not limited to, the collection and disposal of sanitary bins; rental of floor mats; rental of roller towels; nappy, clinical, medical and incontinence waste collection and disposal; medical sharp collection and disposal; offensive waste collection and disposal; hand dryers; supply of washroom consumables and the supply and maintenance of air freshener units.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 24
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-016389
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/11/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
30/11/2023
Local time: 12:30
Place:
Virtual Opening
Information about authorised persons and opening procedure:
WGCD Procurement Team
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The eTenderWales project reference for this tender opportunity is 54447. The individual ITT references are as follows:
Itt 105697 – Lots 1, 2 & 3 - Qualification Envelope. All bidders must complete the Qualification Envelope Response irrespective of which lot/s you are bidding for.
Itt 105698 - Lot 1 – Cleaning and Janitorial Materials - Technical and Commercial Envelopes.
Itt 105699 - Lot 2 – Bulk Paper Products - Technical and Commercial Envelopes
Itt 105700- Lot 3 – Washroom Services – Technical and Commercial Envelopes
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=135846
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Social value, except for sustainability, will not form part of the evaluation at Framework level. However, it can be included as a Framework criterion for Participating Organisations to utilise at call of contract level as required.
The Framework Suppliers will be required to implement the social value proposals once agreed with the Customer Organisation.
(WA Ref:135846)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
31/10/2023