Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Foreign Commonwealth and Development Office
King Charles Street
London
SW1A 2AH
UK
Contact person: Keisha LaRaine Ingram
Telephone: +44 02070080932
E-mail: Keisha.LaRaineIngram@fcdo.gov.uk
NUTS: UK
Internet address(es)
Main address: https://fcdo.bravosolution.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://fcdo.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Payroll Services for the British Embassy Athens
Reference number: CPG/11384/2024
II.1.2) Main CPV code
79211110
II.1.3) Type of contract
Services
II.1.4) Short description
An experienced Contractor providing payroll services as per the following scope:
1. Calculation of staff salaries.
2. Calculation of third-party contributions.
3. Calculation of additional payments.
4. Calculation of end of service pay (due to retirement or termination)
5. Payment of payroll social contributions and withheld tax, employer tax contributions as per Greek labour law, on behalf of the Embassy. Relevant receipts as per Greek labour law are to be timely sent in a timely manner to the Post.
6. Preparation of payslips and delivery of these to the Embassy via post and email.
7. Advise on salary-related issues (for instance, tax/abatement).
8. Preparation statement of annual earnings for staff.
9. Generation of employment certifications and social security contributions.
10. Provision of forecasts and payroll scenarios as per request.
11. Extensive experience with Greek payroll system, and a proven record of providing payroll services in Greece.
II.1.5) Estimated total value
Value excluding VAT:
34 200.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
DEG0L
Main site or place of performance:
Greece
II.2.4) Description of the procurement
An experienced Contractor providing payroll services as per the following scope:
1. Calculation of staff salaries.
2. Calculation of third-party contributions.
3. Calculation of additional payments.
4. Calculation of end of service pay (due to retirement or termination)
5. Payment of payroll social contributions and withheld tax, employer tax contributions as per Greek labour law, on behalf of the Embassy. Relevant receipts as per Greek labour law are to be timely sent in a timely manner to the Post.
6. Preparation of payslips and delivery of these to the Embassy via post and email.
7. Advise on salary-related issues (for instance, tax/abatement).
8. Preparation statement of annual earnings for staff.
9. Generation of employment certifications and social security contributions.
10. Provision of forecasts and payroll scenarios as per request.
11. Extensive experience with Greek payroll system, and a proven record of providing payroll services in Greece.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
42 016.00
EUR
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
3+1+1
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/10/2024
Local time: 18:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
30/10/2024
Local time: 8:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
27/09/2024