Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Kesteven District Council
St Peters Hill
Grantham
NG31 6PZ
UK
Contact person: Ms Charlotte Highcock
E-mail: chighcock@melton.gov.uk
NUTS: UKF3
Internet address(es)
Main address: http://www.southkesteven.gov.uk/
Address of the buyer profile: http://www.southkesteven.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.eastmidstenders.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.eastmidstenders.org/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TENDER FOR VOIDS REPAIRS WORK SOUTH KESTEVEN DISTRICT COUNCIL
Reference number: DN745216
II.1.2) Main CPV code
45200000
II.1.3) Type of contract
Works
II.1.4) Short description
South Kesteven District Council wishes to invite tenders to carry out void property repair and maintenance work to its housing stock which is circa 6000 dwellings.
The Council plans to employ two contractors to deliver the works across its district covering the towns of Grantham, Bourne, Stamford, The Deepings and surrounding villages.
Currently SKDC completes around 150 to 200 “major” work voids per annum.
It is envisaged that the works will be put into batches on a geographic basis where possible and subsequently passed to the contractor. This will be done on a rolling basis of contractor 1 then contractor 2, and so on, to ensure the works are split fairly, however during periods of high demand, works may be passed to both contractors concurrently.
The annual spend for the void works will be split equally between the two contractors as far as practicable. (this is subject to satisfactory performance of each contractor)
Further information on the requirement and relevant performance standards are available within the Specification.
The anticipated contract commencement date is 1st December 2024.
The Council proposes to enter one contract for an initial period of 36 months with the preferred supplier, with an option to extend for a further period of 24 months, in 12 month increments making 60 months in total.
Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council’s business requirements.
Any proposed extension to the contract will be agreed in writing between the Council and the supplier.
The budget for this contract is £2,000,000 per annum, therefore £10,000,000 in its entirety (exclusive of VAT). Please Note: The Council reserves the right to reject any submissions that are over budget without further evaluation.
Bidders are invited to submit a tender for this contract, by applying for the opportunity on the ProContract portal under DN745216. The deadline for receipt of responses is Friday 1st November 2024 at 12 noon.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45210000
70333000
II.2.3) Place of performance
NUTS code:
UKF3
II.2.4) Description of the procurement
South Kesteven District Council wishes to invite tenders to carry out void property repair and maintenance work to its housing stock which is circa 6000 dwellings.
The Council plans to employ two contractors to deliver the works across its district covering the towns of Grantham, Bourne, Stamford, The Deepings and surrounding villages.
Currently SKDC completes around 150 to 200 “major” work voids per annum.
It is envisaged that the works will be put into batches on a geographic basis where possible and subsequently passed to the contractor. This will be done on a rolling basis of contractor 1 then contractor 2, and so on, to ensure the works are split fairly, however during periods of high demand, works may be passed to both contractors concurrently.
The annual spend for the void works will be split equally between the two contractors as far as practicable. (this is subject to satisfactory performance of each contractor)
Further information on the requirement and relevant performance standards are available within the Specification.
The anticipated contract commencement date is 1st December 2024.
The Council proposes to enter one contract for an initial period of 36 months with the preferred supplier, with an option to extend for a further period of 24 months, in 12 month increments making 60 months in total.
Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council’s business requirements.
Any proposed extension to the contract will be agreed in writing between the Council and the supplier.
The budget for this contract is £2,000,000 per annum, therefore £10,000,000 in its entirety (exclusive of VAT). Please Note: The Council reserves the right to reject any submissions that are over budget without further evaluation.
Bidders are invited to submit a tender for this contract, by applying for the opportunity on the ProContract portal under DN745216. The deadline for receipt of responses is Friday 1st November 2024 at 12 noon.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/11/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
01/11/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Welland Procurement Unit
Melton Borough Council Parkside Station Approach
Melton Mowbray
LE13 1GH
UK
VI.5) Date of dispatch of this notice
27/09/2024