Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Essex County Council
COUNTY HALL
CHELMSFORD
CM11QH
UK
Contact person: Georgia Agius
E-mail: georgia.agius@essex.gov.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.essex.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ACL Data Management System
Reference number: CO206/TPC62
II.1.2) Main CPV code
72320000
II.1.3) Type of contract
Services
II.1.4) Short description
For the procurement of a MI System (adult education software) that supports ACL to manage the ESFA contract.
ACL are the third largest provider in the country. They manage an £8 million government contract from the Education and Skills Funding Agency (ESFA) covering a wide range of curriculum provision including accredited learning, non-accredited learning, Apprenticeship, Skills Bootcamps, bespoke projects and employer led provision.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
152 150.42
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH3
II.2.4) Description of the procurement
For the procurement of a MI System (adult education software) that supports ACL to manage the ESFA contract.
ACL are the third largest provider in the country. They manage an £8 million government contract from the Education and Skills Funding Agency (ESFA) covering a wide range of curriculum provision including accredited learning, non-accredited learning, Apprenticeship, Skills Bootcamps, bespoke projects and employer led provision.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
A Waiver was approved to depart from Internal Rule 20 - General Principles Across Medium Risk Procurements: Where a contract total value exceeds £100,000 yet falls below the relevant European Thresholds a simplified tender process is required. This contract is for £152,150.40 which is below the PCR2015 threshold.
There are no provisions within the existing contract to extend the agreement. This necessitates a direct award to ensure continuity of service without disruption - Terms is a business critical piece of software so we need to retain the system for the next 3 years as we expect the whole process including moving to a new solution to take 3 years.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Title: ACL Data Management System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/09/2024
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
West March Systems Limited
06245182
4 Mason Court Gillan Way, Penrith 40 Business Park, Penrith, Cumbria, United Kingdom
Penrith
CA11 9GR
UK
NUTS: UKD1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 152 150.42
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Essex County Council
Chelmsford
CM1 1QH
UK
VI.5) Date of dispatch of this notice
27/09/2024