Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Coventry University
Priory Street
COVENTRY
CV15FB
UK
Contact person: Miss Rani
Telephone: +44 2477658021
E-mail: bux280@coventry.ac.uk
NUTS: UKG33
Internet address(es)
Main address: https://www.coventry.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Library Services subscriptions
Reference number: FRAM-1385-24-TH
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Clarivate Content and SaaS bundle including:
bX : Subscription
Primo : Subscription
Alma : Subscription
Leganto
RapidILL
Academic Complete: UKI Edition
ProQuest Central
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 027 361.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79980000
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
Clarivate Content and SaaS bundle including:
bX : Subscription
Primo : Subscription
Alma : Subscription
Leganto
RapidILL
Academic Complete: UKI Edition
ProQuest Central
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: protection of exclusive rights, including intellectual property rights
Explanation
Published a VEAT on 2nd August 2024 outlining the full justification, which is below:
The University intends to award a contract for three years, with an option of plus one, for a package comprising its' current library management system (LMS) plus the addition of research databases, to Clarivate, a specialist in content, research and analytics, and library software for the library sector. The University has determined that transitioning to an alternative LMS at this time with different technical and operational characteristics would significantly impact on resources, process changes, and cause disproportionate disruption to its students and staff. The current library management system, Alma, is already integrated within the University, and adoption of a different system (with different technical architecture) would mean considerable additional development effort and costs. The additional upgrade solutions included in the Clarivate package - Leganto and RapidILL - integrate with the University's existing LMS and will reduce systems creep, improve efficiencies, and allow for cost savings. Alma, and the associated solutions, is owned, supplied, and supported exclusively by Ex Libris, part of Clarivate. Academic Complete and ProQuest Central are databases exclusive to ProQuest, part of Clarivate, and bundling as part of a wider package will afford The University improved terms. The risks associated with the proposition are financial, technical (including information security) and reputational. The University therefore intends to issue a contract to Clarivate for the move to the package solution for the reasons stated above.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-024400
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/09/2024
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ex Libris (UK) Limited
03438440
8th Floor 70 St. Mary Axe
London
EC3A 8BE
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 027 361.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Coventry
Priory Street
Coventry
CV15FB
UK
VI.5) Date of dispatch of this notice
30/09/2024