Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Telephone: +44 01597826000
E-mail: angela.williams1@powys.gov.uk
NUTS: UKL24
Internet address(es)
Main address: https://www.powys.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/home.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/home.html
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for Early Years Pre-School Education Provision in Powys
II.1.2) Main CPV code
80100000
II.1.3) Type of contract
Services
II.1.4) Short description
Powys County Council (the Council) is seeking to engage with suitably qualified and experienced organisations for Early Years Pre School Education Provision in Powys.
Since September 2017, Powys early years education has been provided via contracted early years settings.
From September 2025, the Council will be seeking to award new contracts for the next five years.
All 3 and 4 year olds will have access to up to 10 hours of Early Years Education per week during term time. The new funding formula implemented in April 2024 5 GBP per hour per child. The provision will be split into catchment area lots.
If you have the intention to bid for more than one setting under either a
single lot or under more than one lot, please ensure the applications are kept separate.
Please note, however, this may result in a partial award and will not provide an advantage over other, single, bids.
Lots:
Lot 1 - Brecon
Lot 2 - Bro Hyddgen
Lot 3 - Builth Wells
Lot 4 - Caereinion
Lot 5 - Crickhowell
Lot 6 - Gwernyfed
Lot 7 - John Beddoes
Lot 8 - Llandrindod Wells
Lot 9 - Llanfyllin
Lot 10 - Llanidloes
Lot 11 - Maesydderwen
Lot 12 - Newtown
Lot 13 - Welshpool
Framework Agreement length - 4 years plus an option to extend for a further 1 year at the Council's discretion.
Contract duration - Individual setting contract lengths - 5 years with the option to extend for a further 2 years at the Council's discretion.
The Council intends to let a pseudo framework agreement under Regulations 74 to 77 of the Public Contract Regulations 2015 Light Touch Regime. The Council is awarding a framework, which allows flexibility while complying with Treaty principles of transparency and equal treatment of providers.
The Council may decide in future to re-open the framework to allow providers to join, should the Council need to meet demand.
Bidders should be aware there is a separate ITT to submit a tender in Welsh, please see ITT_113337.
II.1.5) Estimated total value
Value excluding VAT:
9 134 500.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Brecon
II.2.2) Additional CPV code(s)
80110000
85312110
85311300
80000000
80100000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 1 - Brecon
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Bro Hyddgen
II.2.2) Additional CPV code(s)
80110000
85312110
85311300
80000000
80100000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 2 - Bro Hyddgen
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 - Builth Wells
II.2.2) Additional CPV code(s)
80110000
85312110
85311300
80000000
80100000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 3 - Builth Wells
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4 - Caereinion
II.2.2) Additional CPV code(s)
80110000
85312110
85311300
80000000
80100000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 4 - Caereinion
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 5 - Crickhowell
II.2.2) Additional CPV code(s)
80110000
85312110
85311300
80000000
80100000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 5 - Crickhowell
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Lot 6 - Gwernyfed
II.2.2) Additional CPV code(s)
80110000
85312110
85311300
80000000
80100000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 6 - Gwernyfed
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Lot 7 - John Beddoes
II.2.2) Additional CPV code(s)
80110000
85312110
85311300
80000000
80100000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 7 - John Beddoes
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Lot 8 - Llandrindod Wells
II.2.2) Additional CPV code(s)
80110000
85312110
85311300
80000000
80100000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 8 - Llandrindod Wells
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Lot 9 - Llanfyllin
II.2.2) Additional CPV code(s)
80110000
85312110
85311300
80000000
80100000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 9 - Llanfyllin
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Lot 10 - Llanidloes
II.2.2) Additional CPV code(s)
80110000
85312110
85311300
80000000
80100000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 10 - Llanidloes
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
Lot 11 - Maesydderwen
II.2.2) Additional CPV code(s)
80110000
85312110
85311300
80000000
80100000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 11 - Maesydderwen
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 12
II.2.1) Title
Lot 12 - Newtown
II.2.2) Additional CPV code(s)
80110000
85312110
85311300
80000000
80100000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 12 - Newtown
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 13
II.2.1) Title
Lot 13 - Welshpool
II.2.2) Additional CPV code(s)
80110000
85312110
85311300
80000000
80100000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 13 - Welshpool
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
As per the tender documentation
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
As per the tender documentation
III.2.2) Contract performance conditions
As per the tender documentation
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
IV.1.11) Main features of the award procedure:
As per the Council's constitution
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-021915
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/11/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Instructions for Suppliers – Registration on etenderwales
Powys County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.
Internet address(es): http://etenderwales.bravosolution.co.u
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the eTenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the “Open Access ITTs” link.
- Click on the relevant ITT to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- eMail: help@bravosolution.co.uk
- Phone: 0800 368 4850 / Fax: 020 7080 0480
Tenders or Requests to Participate must be sent to:
Official name: www.etenderwales.bravosolution.co.uk
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144919
(WA Ref:144919)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
08/10/2024