Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Telephone: +44 01597826000
E-mail: mary.salmon@powys.gov.uk
NUTS: UKL24
Internet address(es)
Main address: http://www.powys.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/home.html
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Finance System for the County of Powys
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Powys County Council is in the market to procure a Corporate Finance system that will integrate with other systems used by the services within the Council. The long term aim of the Council is to reduce the number of systems, avoid duplication and reduce the manual manipulation of data. The system that will be implemented in April 2026, needs to facilitate the changes in processes and behaviours that will move the Council to a position that will enable a full ERP system to be implemented.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66000000
48100000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Powys County Council are required to make significant savings whilst maintaining and improving the services provided. To make these savings we need to ensure the ICT systems we are using are both fit for purpose and cost effective.
Financial systems are at the core of all systems and processes within the council and underpin a range of tasks - managing payments.
System rationalisation has been identified as a key movement towards reducing the amount of systems we support and maintain with the aim of reducing contract fees, resource intensive manual work arounds and maintaining and improving the functionality required.
Powys County Council Finance System currently consists of a core system with supporting integrated modules; E-procurement (an electronic ordering system) and Collaborative Planning (for budget monitoring and forecasting), as provided by OneAdvanced, (formerly Advanced Business Solutions- ABS). There are approx. 10 additional interfacing systems and 1 system operating stand alone. There are approximately 50 staff in the finance support service, consisting of 11 sub-teams each with their own set of requirements and system functionality.
In most cases, each service area comes with its own set of systems to meet the specific requirements of that area. Historically integration of these systems and transference of data has been problematic, preventing consistent and accessible data with senior level management not having access to the required data to make informed decisions.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Quality criterion: Cost
/ Weighting: 40
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to a further 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please see contract documentation - itt_112783
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/11/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/11/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
5 years
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144975
(WA Ref:144975)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.2) Body responsible for mediation procedures
Powys County Counciy
County Hall, Spa Road East
Llandrindod Wells
LD1 5LG
UK
Telephone: +44 1597826000
VI.5) Date of dispatch of this notice
11/10/2024