Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
East Renfrewshire Council
Eastwood HQ, Eastwood Park,
Giffnock
G46 6UG
UK
Contact person: Sean Skelton
E-mail: sean.skeltonr@eastrenfrewshire.gov.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.eastrenfrewshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Legionella Prevention, Control and Risk Management Services 2024-26
Reference number: ERC000305
II.1.2) Main CPV code
90713100
II.1.3) Type of contract
Services
II.1.4) Short description
East Renfrewshire council are seeking bids for a Measured Term Contract to provide a Legionella Bacteria Control, Prevention and Risk Management Service for East Renfrewshire Council Properties (Housing and Non-Housing) 2019-21 programme in compliance with the following:
-Legionnaires’ Disease (The Control of Legionella Bacteria in Water Systems) L8 Approved Code of Practice and Guidance on Regulations;
-Legionnaires’ Disease Technical Guidance Parts 1, 2 and 3;
-Current E.C. Guidelines;
-Workplace Regulations;
-Food Safety Act;
-The Health and Safety at Work Act 1974;
-The Control of Substances Hazardous to Health Regulations 2002;
-The Management of Health and Safety at Work Regulations 1999;
-The Notification of Cooling Towers and Evaporative Condensers Regulations 1992.
East Renfrewshire Council requires the Legionella Bacteria Control, Prevention and Risk Management service for approximately 128 non housing properties, 8 sheltered housing complexes, 1 homeless unit and 2939 domestic dwellings (housing properties). All the non-housing properties require a risk assessment and the subsequent monitoring service carried out to ensure statutory compliance. A percentage of the housing properties require a risk assessment and the subsequent monitoring service carried out to ensure statutory compliance the provision for this is included within the contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 800 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
38910000
38341500
II.2.3) Place of performance
NUTS code:
UKM83
II.2.4) Description of the procurement
Open Route 3 Tender (Services Contract) Utilising Public Contract Scotland Tender
The form of contract for will be the SBCC Measured Term Contract for use in Scotland (2011 Edition).
For the avoidance of doubt bidders should note that the value in this notice is a ceiling value and is not guaranteed or implied and will only be utilised should the winning contractor be performing effectively, have capacity when such works arise and provide a quick cost effective option for such spend.
II.2.5) Award criteria
Quality criterion: Methodology & Approach
/ Weighting: 40
Quality criterion: Contract Management
/ Weighting: 30
Quality criterion: Recording And Storage Of Information -
/ Weighting: 15
Quality criterion: Net Zero
/ Weighting: 5
Quality criterion: Community Benefits
/ Weighting: 5
Quality criterion: Fair Working Practices
/ Weighting: 5
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-035335
Section V: Award of contract
Contract No: ERC000305
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/04/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
WQS WONDERSEAL Ltd
10/61 Springfield Road, Salsburgh
Shotts
ML7 4LP
UK
Telephone: +44 1236437377
Fax: +44 1236437377
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 800 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days
of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any.
The Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice
(SC Ref:779936)
VI.4) Procedures for review
VI.4.1) Review body
Paisley Sheriff Court and Justice of the Peace
Paisley
UK
VI.5) Date of dispatch of this notice
08/10/2024