Contract notice
Section I: Contracting
authority
I.1) Name and addresses
West Midlands Combined Authority
16 Summer Lane
Birmingham
B19 3SD
UK
Telephone: +44 3453036760
E-mail: procurement.team@wmca.org.uk
NUTS: UK
Internet address(es)
Main address: www.wmca.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://wmca.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://wmca.bravosolution.co.uk/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Multi Operator cEMV Contactless Fare Capping System
Reference number: 03550-2021
II.1.2) Main CPV code
71311200
II.1.3) Type of contract
Services
II.1.4) Short description
WMCA, through TfWM are seeking to procure a contactless Multi-Operator Fare Capping ticketing system. This system will provide a secure way of reconciling customer trips when payments are made using contactless (cEMV) technology across different public transport operators and their respective independent technical systems. The project is taking place in collaboration with ‘Project Coral’- a consortium of private sector transport operators. It is intended that the system will be rolled out to multiple operators, firstly in the West Midlands but with the long-term objective of the system being deployed nationwide.
II.1.5) Estimated total value
Value excluding VAT:
16 752 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72222300
72232000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The West Midlands Combined Authority (WMCA) through Transport for West Midlands (‘TfWM’), and in partnership with Project Coral (a Bus operators’ group), are aiming to progress and introduce a contactless ticketing solution/ system (cEMV) for public transport users on bus and tram across England. Project Coral was formed in 2019 and is a collaborative private sector led Steering Board comprising of FirstGroup PLC, Arriva UK Bus Ltd, Stagecoach Services Ltd, The Go-Ahead Group Ltd, National Express Ltd and Rotala PLC.
Currently, with multiple modes of transport, serviced by an array of operators, public transport users often overpay for their travel; due to the variety of embedded solutions being unable to interplay with each other. TfWM and Coral therefore wish to procure a contactless multi-operator fare capping ticketing system. The system will provide a secure way of reconciling customer trips when payments are made using contactless (cEMV) technology across different public transport operators and their respective independent technical systems. The system will enable customers of (initially) tram and bus services to only need their credit or debit cards or mobile phones to make payment at the best price. This is in line with the Department for Transport's (DfT) wider national objectives to make multi-modal and multi-operator travel cheaper and easier for individuals, capping payments at a daily or weekly limit.
The maximum contract value is £16,752,000. The expected initial contract term is 5 years but comes with three separate built in extensions (+2, +2,+1). Thus, if all the extension options are triggered, the total contract length will be 10 years in total. Please note however that the contract length specified above could change and will be confirmed during ITN publication.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
16 752 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
07/07/2025
End:
07/07/2030
This contract is subject to renewal: Yes
Description of renewals:
The initial contract term is 5 years but with three separate built in extensions (+2, +2, +1). Thus, if all the extension options are triggered, the total contract length will be 10 years in total.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/11/2024
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
29/11/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
28/10/2025
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Please register your company on our e-tendering portal (Bravo Solution). Instructions on how to register are located at:
https://www.wmca.org.uk/media/1692/wmca_etendering_supplier_registration_guide_2016.pdf
Further key details around expressing an interest in this exercise are listed below:
Portal Website: https://wmca.bravosolution.co.uk
Bravo Solution Project Reference: project_724, pqq_238 - Multi Operator cEMV Contactless Fare Capping System
Once registered on the portal, please access Project_724 on our e-tendering portal and access pqq_238. In pqq_238 you will find the Qualification Envelope, which contains the Selection Questionnaire (SQ).
The deadline to respond to the SQ is 08th November 2024 @ 12:00pm
The intended weighting for this opportunity at ITN stage (following SQ Assessment) is:
Technical (Quality) - 70%
Commercial (Price) - 30%
This is subject to change however, and will be confirmed on publication of the ITN (Invitation to Negotiate), which is expected to be published on Monday 02nd December 2024. WMCA will provide terms and conditions to the Prospective Bidders at the Invitation to Negotiate (ITN) or Invitation to submit a final tender (ISFT) stage of the procurement
VI.4) Procedures for review
VI.4.1) Review body
WMCA
Birmingham
UK
E-mail: procurement.team@wmca.org.uk
VI.5) Date of dispatch of this notice
09/10/2024