Contract notice
Section I: Contracting
authority
I.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO23 8UJ
UK
E-mail: procurement.support@hants.gov.uk
NUTS: UKJ36
Internet address(es)
Main address: https://www.hants.gov.uk/
Address of the buyer profile: https://in-tendhost.co.uk/hampshire/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/hampshire/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Heating Oils, Motor Fuels and Biofuels Framework
Reference number: UN23920
II.1.2) Main CPV code
09100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Hampshire County Council invites applications from suitably experienced organisations who wish to tender for the supply of heating oils, motor fuels and biofuels framework. The supplier(s) may also be required to arrange the supply, installation, operation, and maintenance of a suitable remote oil tank fuel monitoring telemetry system for framework users.
The framework will commence on 1 April 2025 and will be for a period of 4 years.
II.1.5) Estimated total value
Value excluding VAT:
45 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Heating Oils and Motor Fuels
II.2.2) Additional CPV code(s)
09132000
09134100
09134200
09135100
32441000
II.2.3) Place of performance
NUTS code:
UKH2
UKH3
UKI
UKJ
UKK
UKL
Main site or place of performance:
Within Hampshire and the Isle of Wight, Oxfordshire, Berkshire, Wiltshire, Surrey, West Sussex, East Sussex, Dorset, Bournemouth, Christchurch and Poole, Wales, Devon, Gloucester, Somerset, Cornwall, Buckinghamshire, Bedford, Hereford, Essex, Greater London, and Kent.
II.2.4) Description of the procurement
This Lot is for the supply of heating oils and motor fuels, to include gas oil (e.g. Red Diesel, Ultra Low Sulphur Gas Oil) BS2869 Class A2 (or equivalent) , Kerosene BS 2869 Class C2 (or equivalent), Ultra Low Sulphur Diesel BS EN 590 (or equivalent), and Ultra Low Sulphur Petrol BS EN 228 (or equivalent).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It is envisaged during the term of the framework, some users will convert to Biofuels (Lot 2), therefore the value of this Lot cannot be reasonably estimated.
Lot No: 2
II.2.1) Title
Biofuels
II.2.2) Additional CPV code(s)
09134230
32441000
II.2.3) Place of performance
NUTS code:
UKH2
UKH3
UKI
UKJ
UKK
UKL
Main site or place of performance:
Within Hampshire and the Isle of Wight, Oxfordshire, Berkshire, Wiltshire, Surrey, West Sussex, East Sussex, Dorset, Bournemouth, Christchurch and Poole, Wales, Devon, Gloucester, Somerset, Cornwall, Buckinghamshire, Bedford, Hereford, Essex, Greater London, and Kent.
II.2.4) Description of the procurement
This Lot is for the supply of Biofuels, to include Biodiesel EN 14214 (or equivalent), and Hydrotreated Vegetable Oil (HVO) EN 15940 (or equivalent).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The supplier of this Lot is to proactively promote the availability of Biofuels/HVO to enable framework users of Lot 1 to consider their transition and adoption.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Organisations are advised it is a condition of this framework agreement that all managers and operatives (including subcontractors) are suitably competent to execute all the requirements and operations encompassed by the framework agreement in full compliance with UK legislation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 2
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/11/2024
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/11/2024
Local time: 10:00
Place:
Hampshire County Council
Winchester
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Electronic invoicing will be accepted with prior agreement and electronic payment via BACs is preferred.
Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender return documents by the closing date stated at IV.2.2.
How to obtain the tender documents:
The tender documents can be accessed when logged into InTend by selecting 'View Details' on the relevant tender advert and clicking 'Express Interest' tab.
Once in the tender there are five tabs: 'Tender', 'ITT -documents', 'Correspondence', 'Clarifications' and 'History'. Select the second tab (ITT - documents) where you will find useful information under 'Tender Details' continue to scroll down to the heading 'Tender Documents Received' where you will be able to view/download the documents.
Opting in and out:
Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response.
The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option to declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'.
The framework agreement will also be available for use by the following participating public sector and local authority organisations within Hampshire and the Isle of Wight, Oxford, Berkshire, Wiltshire, Surrey, West Sussex, East Susses, Dorset including Bournemouth, Christchurcha and Poole, Wales, Devon, Gloucester, Somerset, Cornwall, Bucks, Bedford, Hereford, Essex, Greater London, and Kent:
The organisations or contracting authorities that will be eligible within the regions identified above, are as follows:
Local Authorities
County Councils
Unitary Authorities
City Councils
District and Borough Councils
Town & Parish Councils
Government Departments
Universities, Further & Higher Education establishments
National Park Authorities
Housing Associations
Police Authorities, Fire and Rescue Services and all other Emergency Service organisations
Health Services, NHS Trusts and Foundation Trusts
All Schools within the State education system, including Maintained & Federated schools, Academies, Multi-Academy Trusts and Free schools, all Faith/Diocese schools
Nursery schools maintained by a local Authority
Ministry of Defence establishments
HCC Activity Centres in the Brecon Beacons in Wales
It further includes successors to those that currently exist.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
10/10/2024