Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Hull City Council
168524345
The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
UK
Contact person: Paul Robinson (PROCUREMENT)
Telephone: +44 1482612769
E-mail: Paul.Robinson2@hullcc.gov.uk
NUTS: UKE11
Internet address(es)
Main address: https://www.hull.gov.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104102
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Enterprise Resource Planning (ERP) Solution - ITT Stage
Reference number: PR ERP 2024.1
II.1.2) Main CPV code
48400000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Hull City Council (The Authority) is seeking tenders from interested organisations to procure a deployable, cloud-based Enterprise Resource Planning (ERP) Solution. The tender is a restricted to members of the CCS Back Office Software (RM6194) Framework that submitted an Expression of Interest. The tender is a restricted procedure that will be a two stage process should a Negotiation stage be required. There are two distinct elements: Software Provision and Implementation Services. The Software contract is anticipated to initially be for 7 years with an option to extend further for an additional 3 years - estimated value of £700,000 per annum. The Implementation Services contract is anticipated to be for 1.5 years with no option to extend further - estimated value of £3,000,000.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
7 882 470.52
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48400000
II.2.3) Place of performance
NUTS code:
UKE11
Main site or place of performance:
Kingston Upon Hull
II.2.4) Description of the procurement
Hull City Council (The Authority) is seeking tenders from interested organisations to procure a deployable, cloud-based Enterprise Resource Planning (ERP) Solution. The tender is a restricted to members of the CCS Back Office Software (RM6194) Framework that submitted an Expression of Interest. The tender is a restricted procedure that will be a two stage process should a Negotiation stage be required. There are two distinct elements: Software Provision and Implementation Services. The Software contract is anticipated to initially be for 7 years with an option to extend further for an additional 3 years - estimated value of £700,000 per annum. The Implementation Services contract is anticipated to be for 1.5 years with no option to extend further - estimated value of £3,000,000. The estimated values are given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods or services to any particular value by the Authority and does not form
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The tender was only open to Suppliers on the Crown Commercial Service RM6194 Back Office Software framework.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Contract No: 1
Title: Enterprise Resource Planning (ERP) Solution - ITT Stage
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/10/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Workday UK Ltd
04162863
7th Floor, 1 Finsbury Avenue
London
EC2M 2PF
UK
Telephone: +44 07780004126
E-mail: janna.hagen@workday.com
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 7 882 470.52
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Hull City Council
Hull City Council, The Guildhall, Alfred Gelder Street,,
Hull
HU1 1AA
UK
Telephone: +44 1482300300
E-mail: procurementteam@hullcc.gov.uk
Internet address(es)
URL: www.hull.gov.uk
VI.5) Date of dispatch of this notice
11/10/2024