Social and other specific services – public contracts
Contract award notice
Section I: Contracting
authority
I.1) Name and addresses
Flintshire County Council
Ty Dewi Sant, St. Davids Park,
Ewloe
CH5 3FF
UK
Contact person: Matt Thomas
Telephone: +44 1352701814
E-mail: matt.thomas@flintshire.gov.uk
NUTS: UKL23
Internet address(es)
Main address: https://www.flintshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Flintshire County Council Learning Disability Day services and Work Opportunities Services
II.1.2) Main CPV code
85300000
II.1.3) Type of contract
Services
II.1.4) Short description
The services to be provided under the contract are shared support services for individuals with learning disabilities and/or autism support needs in day and work opportunity settings.
The day service element is delivered from Hwb Cyfle, a purpose build day service centre based in Queensferry which opened in 2019 to replace the former Glanrafon day centre. Work opportunities services are delivered from five further sites and the supported employment teamwork with individuals to support them accessing volunteering and internship roles to gain sustainable, paid employment.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
30 358 407.23
GBP
II.2) Description
II.2.2) Additional CPV code(s)
85000000
85320000
85310000
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
The services to be provided under the contract are shared support services for individuals with learning disabilities and/or autism support needs in day and work opportunity settings.
The day service element is delivered from Hwb Cyfle, a purpose build day service centre based in Queensferry which opened in 2019 to replace the former Glanrafon day centre. Work opportunities services are delivered from five further sites and the supported employment teamwork with individuals to support them accessing volunteering and internship roles to gain sustainable, paid employment.
The Council has an existing contract in place dated 1st February 2018 with the Contractor for the provision of the services. The total contract value for the initial 5 years of the contract was 9,564,507.00 GBP which was extended for a further two years for a value of 3,876,799.00 GBP making a total of 13,441,306.00 GBP
The Council would like to extend the contract as set out in this notice for a further 5 years to March 2030 plus an option to extend for a further two years until March 3032. The projected 5 year extension would result in a contract value (up until March 2030) of 25,276,380.35 GBP and if the two year further extension option is utilised the total contract value would be 30,358,407.23 GBP
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The Council are extending the contract in reliance on the exception set out in Regulation 72(1)(e) of the Public Contract Regulations 2015. The Council does not consider the extension to be substantial in accordance with Regulation 72(8) for the reasons set out below.
The extension does not render the contract materially different in character from the one initially procured, as the same services will continue to be provided.
The extension does not introduce conditions which would have the effects set out in Regulation 72(8)(b)(i) to (iii) regarding other candidates or participants either.
The services to be delivered subject to the contract extension will continue to be predominantly day and work opportunities services for individuals with learning disabilities and autism support needs as per the current service delivery. Any modifications made to the existing contract will be incorporated for the purposes of service improvement, not a fundamental change to the service. This will, therefore, not render the contract materially different in character from the original and will not considerably change the scope of the contract.
The economic balance of the contract would remain unchanged, and the scope of the contract has not extended considerably.
Any economic changes will not change the economic balance of the contract in favour of the contractor in a manner which was not provided for in the initial contract and will be based on agreed increases in price. Contract governance arrangements will incorporate regular finance reviews to ensure that the commissioned services both represent and demonstrate value for money.
For contracts covered as part of the Light-Touch regime, the local authority’s Contract Procedure Rules permit an exception to be sought where;
The performance of the existing contractor in delivering the required services under the existing contract has been monitored and assessed as satisfactory or better; (CPR 2.10.2 (vii)) and
The quality of the required services as required by the existing contractor under the existing contract has been assessed as satisfactory or better; (CPR 2.10.2 (viii))
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 236-491088
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/10/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
HF TRUST LIMITED
5-6 Brook Office Park Folly Brook Road, Emersons Green
Bristol
BS167FL
UK
Telephone: +44 1179061700
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 30 358 407.23
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The extension will permit the continuation of the successful collaborative working relationship with the incumbent provider. This will facilitate and preserve service continuity for the substantial number of existing individuals that are supported by the services and allow them to achieve their identified outcomes. The current provider has to date been successful in demonstrating innovation throughout their service delivery and has successfully incorporated new service elements into their overall service portfolio since the inception of the contract.
Extending the contract will allow for this added value to continue as part of the service moving forwards. Ensuring service continuity will be particularly important with respect to maximising the potential of new impending service developments.
Also as detailed in the notice this contract is being modified without a tender process being undertaken. In order to publish this notice a figure of 1 was put against the number of tenders received section as a figure of "0" was not accepted by the sell2wales website.
(WA Ref:145396)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
18/10/2024