Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Essex County Council
County Hall, Market Road
Chelmsford
CM1 1QH
UK
Contact person: Mr Callum Brooks
E-mail: callum.brooks@essex.gov.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.essex.gov.uk/
Address of the buyer profile: https://www.essex.gov.uk/
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Essex County Council: TFM Market Engagement November 2024
Reference number: DN710367
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
Introduction:
Essex County Council's (the Council) current Facilities Management Contract ends on the 30th September 2026. The Council has started on our journey of discovery, regarding how the Facilities Management provision could evolve and innovate beyond this date and would like to engage with the Facilities Management Industry as part of this approach.
Market engagement:
Following our previous market engagement sessions and our RFI, the Council is seeking further engagement with TFM Providers. Throughout November, December, January and February the Council will be hosting a series of market engagement sessions, aimed solely at providers who can provide Hard FM, Soft FM and Programme Management as a single package. The events will aim to cover in detail topics of, the pricing model, specification, KPI’s and climate and social value although this is not an exhaustive list.
If you would like to attend 1-1 discussions on the topics listed above with the Council, Please respond using the message function on Pro Contract Project DN710367. Deadline for responses is Thursday 24th October.
The pre- event briefing, with more details about the first event in November can be found here: https://www.essexproviderhub.org/facilities-management-and-property-re-procurement/live-surveys-and-most-recent-resources/. Please ensure you have read the pre-event briefing before registering your interest for this event.
These events are aimed solely at TFM providers. Please only respond to this event if you are able to provide Hard and Soft FM and Programme Management as a single package. This can be as a self-delivery or via a sub-contracting model.
To be notified of our future upcoming events please visit the Essex Provider Hub https://www.essexproviderhub.org/facilities-management-and-property-re-procurement/introduction/. We release updates of our latest events and all resources relating to the project through our provider hub. Please also ensure you are signed up on our project dashboard Project DN710367 Pro Contract, the Councils eSourcing portal.
II.1.5) Estimated total value
Value excluding VAT:
250 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH3
II.2.4) Description of the procurement
The full description of the Procurement is provided in the previous PIN: 2024/S 000-004244. However, please note this PIN is for market engagement.
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal: Yes
Description of renewals:
Respondents are advised that the purpose of this PIN is to engage in dialogue with the industry.
The scope of service, estimated date of publication of contract notice, renewal information or potential contract value should not be taken as a final "version" and are subject to change.
II.2.14) Additional information
Respondents are advised that the purpose of this notice is to engage in dialogue with the market and ascertain interest / options available. The scope of service, date of publication or potential contract value should not be taken as a final "version" of requirement.
This PIN does not constitute a call for competition to procure any works or services and is not published to reduce time limited for the receipt of tenders. This is NOT a live tender opportunity.
Interested parties will not be prejudiced by any response or (lack) to this PIN. Nor shall a response to this PIN guarantee an invitation to participate in this market consultation exercise or any future procurement process that Essex County Council may conduct.
Essex County Council is not liable for any costs, fees or expenses incurred by any party responding to this PIN or any party who may participate in the market consultation exercise.
Essex County Council uses Proactis ProContract as its eSourcing portal. Suppliers will only be able to access further information and messaging functionality with the Council via a registered account. Registration is free of charge and gives bidders access to opportunities from several other Local Authority and Public Sector organisations. To register, visit https://procontract.due-north.com/Register
The Proactis supplier helpdesk (https://www.proactis.com/uk/support-login/support/) can help with registration queries. Please direct any technical queries to the helpdesk in the first instance.
Please direct all queries via the ProContract messaging functionality linked with the advertised opportunity. Anyone contacting the Council via email will be directed to the portal for communications.
II.3) Estimated date of publication of contract notice:
01/04/2025
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-015913
Section VI: Complementary information
VI.5) Date of dispatch of this notice
18/10/2024