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Contract Notice

Provision of continuous evaluation of LEADER projects

  • First published: 04 September 2020
  • Last modified: 04 September 2020
  • This file may not be fully accessible.

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Contents

Summary

OCID:
ocds-kuma6s-103837
Published by:
Menter Môn Cyf
Authority ID:
AA0875
Publication date:
04 September 2020
Deadline date:
21 September 2020
Notice type:
Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Menter Môn is a not for profit social enterprise that seeks opportunities to provide solutions to the socio-economic challenges faced by rural communities in Anglesey. Since it was established in 1995 the company has attracted more than £70 million of public funding to deliver projects which have had a demonstrable impact on people’s lives. PROJECT SPECIFICATIONS: The ‘What is LEADER’ document provides an overview of the programme and outlines the approach being adopted by Menter Môn. Learning and sharing lessons has always been a key component of LEADER, and this has happened on a programme level and at an individual project level by staff. We are therefore looking to appoint a suitably qualified company to work alongside the team to support with the ongoing evaluation of individual projects. Designing the evaluation: As part of the process of developing the intervention we must define what we are seeking to learn, what information is required and how it should be collected. The appointed consultants should work with the staff to develop an evaluation methodology for each project e.g. questionnaires, face to face interviews, collection of data. The main role of the consultants will be to outline the methodology, and the project staff will be largely responsible for coordinating the work. There will be a specialist aspect to some of the projects; however, there is no need for consultants to demonstrate specialist technical knowledge. For example, an evaluation of a ‘Farm Security’ project should focus on the success of the intervention rather than the merits of the technology used. Where there is a technical aspect to a project this will procured separately. The evaluation report: Once a project (or phase) has been completed the appointed consultant will be tasked with preparing the evaluation report. This should follow a consistent format and will be made publicly available on the Menter Mon and Arloesi Gwynedd Wledig website. The level detail should be commensurate with the scale of the projects. Presenting the findings: Sharing lessons learnt is the most important element of any LEADER project and therefore this requires an engaging and varied approach. In the past this has been done through short films, social media, infographics, reports and events. The appointed consultant will be expected to make recommendations on the method (or methods) that should be used to present the findings based on the following: The audience or audiences we are trying to reach The type of intervention The type of information being presented The appointed consultant is also expected to provide guidance on the content e.g. subjects to be covered in a short film, outline agenda for an event. We would expect the staff, including our Marketing Officer, to deliver much of this work; however, the consultants may also be required to create content on occasions e.g. infographics and progress will be determined by success of each. There are 3 distinct work packages. These are as follows: a. Designing the evaluation - What are we going to measure and how are we going to measure it b. The evaluation report – Standard format to collate, interpret and present findings c. Presentation of findings – Engaging and interesting format to share lessons learnt with various audiences.

Full notice text

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Menter Môn Cyf

Neuadd y Dref, Bulkeley Square,

Llangefni

LL77 7LR

UK

Aaron Warren

+44 1248725700


http://www.mentermon.com
www.sell2wales.gov.wales
www.sell2wales.gov.wales

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Provision of continuous evaluation of LEADER projects

2.2

Description of the goods or services required

Menter Môn is a not for profit social enterprise that seeks opportunities to provide solutions to the socio-economic challenges faced by rural communities in Anglesey. Since it was established in 1995 the company has attracted more than £70 million of public funding to deliver projects which have had a demonstrable impact on people’s lives.

PROJECT SPECIFICATIONS:

The ‘What is LEADER’ document provides an overview of the programme and outlines the approach being adopted by Menter Môn.

Learning and sharing lessons has always been a key component of LEADER, and this has happened on a programme level and at an individual project level by staff. We are therefore looking to appoint a suitably qualified company to work alongside the team to support with the ongoing evaluation of individual projects.

Designing the evaluation: As part of the process of developing the intervention we must define what we are seeking to learn, what information is required and how it should be collected. The appointed consultants should work with the staff to develop an evaluation methodology for each project e.g. questionnaires, face to face interviews, collection of data. The main role of the consultants will be to outline the methodology, and the project staff will be largely responsible for coordinating the work.

There will be a specialist aspect to some of the projects; however, there is no need for consultants to demonstrate specialist technical knowledge. For example, an evaluation of a ‘Farm Security’ project should focus on the success of the intervention rather than the merits of the technology used. Where there is a technical aspect to a project this will procured separately.

The evaluation report: Once a project (or phase) has been completed the appointed consultant will be tasked with preparing the evaluation report. This should follow a consistent format and will be made publicly available on the Menter Mon and Arloesi Gwynedd Wledig website. The level detail should be commensurate with the scale of the projects.

Presenting the findings: Sharing lessons learnt is the most important element of any LEADER project and therefore this requires an engaging and varied approach. In the past this has been done through short films, social media, infographics, reports and events. The appointed consultant will be expected to make recommendations on the method (or methods) that should be used to present the findings based on the following: The audience or audiences we are trying to reach The type of intervention The type of information being presented

The appointed consultant is also expected to provide guidance on the content e.g. subjects to be covered in a short film, outline agenda for an event. We would expect the staff, including our Marketing Officer, to deliver much of this work; however, the consultants may also be required to create content on occasions e.g. infographics and progress will be determined by success of each.

There are 3 distinct work packages. These are as follows:

a. Designing the evaluation - What are we going to measure and how are we going to measure it

b. The evaluation report – Standard format to collate, interpret and present findings

c. Presentation of findings – Engaging and interesting format to share lessons learnt with various audiences.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=103837.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

79000000 Business services: law, marketing, consulting, recruitment, printing and security
1011 Isle of Anglesey
1012 Gwynedd

2.4

Total quantity or scope of tender

We are unable to define the level of work as it will be influenced by the number and type of interventions approved. However, we foresee that we would allocate in the region of £5k for evaluation against a total project cost of £30K. It is also important to emphasise that projects are often divided into phases and progress will be determined by success of each.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

MMLDR2

4.3

Time Limits

Time-limit for receipt of completed tenders
    21-09-2020  Time  17:00

Estimated award date
 28-09-2020

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN  CY 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.

(WA Ref:103837)

Relates to the following project/programme financed by EU Community Funds: This project has recieved funding through the Welsh Government Rural Communities - Rural Development Programme 2014-2020, which is funded by the European Agrigcultural Fund for Rural Development and the Welsh Government.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

What is LEADER
MMLDR2 Brief - Evaluation of Projects Gwerthuso Cynlluniau

5.3

Publication date of this notice

 04-09-2020

Coding

Commodity categories

ID Title Parent category
79000000 Business services: law, marketing, consulting, recruitment, printing and security Other Services

Delivery locations

ID Description
1012 Gwynedd
1011 Isle of Anglesey

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
6 Gwynedd
1 Isle of Anglesey

About the buyer

Main contact:
N/a
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
17/09/2020 10:39
ADDED FILE: MMLDR2 Gwerthuso Cynlluniau LEADER
MMLDR2 Briff Gwerthuso Cynlluniau LEADER (Cymraeg)

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf
pdf168.33 KB
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pdf
pdf205.06 KB
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pdf
pdf190.62 KB
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Replaced documents

There are no previous versions of these documents.


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