Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Lancashire County Council
Fishergate
Preston
PR18XJ
UK
Contact person: Lindsay Wareing
Telephone: +44 17725534966
E-mail: casprocurement@lancashire.gov.uk
NUTS: UKD4
Internet address(es)
Main address: https://www.lancashire.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.lancashire.gov.uk/isupplier/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.lancashire.gov.uk/isupplier/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Routine Grounds Maintenance Services - Dynamic Purchasing System
Reference number: LW/CAS/LCC/21/1212
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Lancashire County Council (the Authority) procure Routine Grounds Maintenance Services on behalf of Schools and other establishments across Lancashire and on occasion outside the Lancashire district.
Details of the type of work required typically include maintenance of grassed and planted areas, maintenance of trees, hedges and bushes, leaf clearance, herbicide treatments and the maintenance of sports, games and playground facilities. (Please refer to the Specification for more detailed information.)
Service Providers can apply to join the DPS at any time during the term of the DPS. If a Service Providers response does not meet the requirements, they will be invited to re-apply.
At mini-competition stage, establishments will be batched into geographical areas and service providers accepted onto the DPS will be eligible to submit a tender for one or more batches. It is anticipated that approximately 140 sites will be tendered annually via the Lancashire County Council i-supplier portal.
II.1.5) Estimated total value
Value excluding VAT:
2 464 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD4
II.2.4) Description of the procurement
Lancashire County Council (the Authority) procure Routine Grounds Maintenance Services on behalf of Schools and other establishments across Lancashire and on occasion outside the Lancashire district.
Details of the type of work required typically include maintenance of grassed and planted areas, maintenance of trees, hedges and bushes, leaf clearance, herbicide treatments and the maintenance of sports, games and playground facilities. (Please refer to the Specification for more detailed information.)
Service Providers can apply to join the DPS at any time during the term of the DPS. If a Service Providers response does not meet the requirements, they will be invited to re-apply.
At mini-competition stage, establishments will be batched into geographical areas and service providers accepted onto the DPS will be eligible to submit a tender for one or more batches. It is anticipated that approximately 140 sites will be tendered annually via the Lancashire County Council i-supplier portal.
Service Providers should familiarise themselves with all the documents including the DPS Agreement and Call Off Terms.
The Total Contract Value takes into account each contract having an average duration of 4 years and includes the contracts which run beyond the four year term of the DPS.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 464 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The initial term of the DPS is 4 years after which time the DPS may be extended by a further period of no more than 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/09/2025
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
19/09/2025
Local time: 10:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Lancashire County Council
Preston
UK
VI.5) Date of dispatch of this notice
22/09/2021