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01 Prior Information Notice (PIN)

Purchase & Hire of Operated & Non Operated Plant and Equipment

  • First published: 30 September 2021
  • Last modified: 30 September 2021

Contents

Summary

OCID:
ocds-kuma6s-114320
Published by:
Caerphilly County Borough Council
Authority ID:
AA0272
Publication date:
30 September 2021
Deadline date:
-
Notice type:
01 Prior Information Notice (PIN)
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The purpose of this framework agreement is to cover for the provision of annual, seasonal and ad hoc plant and equipment hire requirements and the purchase of plant and equipment (such as but not limited to Front Wheeled Loaders etc). The Framework will be split in to Lots to be determined in the Procurement Documents. Hire and purchase encompasses the following service areas “Construction”, “Building”, “Highways and Engineering”, "Traffic Management2, Winter Maintenance", "Ground Maintenance" and “Other General Maintenance” with and without operators. Suppliers are invited to tender for one or more lots or all of the lots if required. When submitting tenders, Suppliers have the option to tenderer for any Local Authority they wish to price for. The lots are to be stated within the Procurement Documents. Delivery of the plant and equipment will be at locations throughout the named Authorities, unless otherwise stated by them. This will be specified at the time of order. Further information about the plant type requirements will be set out in the Procurement Documents in due course. CPV: 45500000, 45520000, 60182000, 77111000, 77112000, 90620000, 43313200, 16311100, 16311000, 16310000, 43313000, 43200000, 43210000, 43300000, 43262000, 42600000, 43325100, 42651000, 44511000, 44512600, 34923000, 34970000, 34972000, 34996100, 45316210, 45316212, 63712710, 50232200, 63712700, 43830000, 31122000, 42122000, 42420000, 43260000, 43262100, 34223300, 42414000, 34928460, 34138000, 34144400, 34920000, 34921000, 34922000, 34928000, 34928110, 34928420, 34992200, 34993000, 34996000, 43312000, 34928310, 34220000, 44211100, 24955000, 44211110, 44613700, 34221000, 34928480, 44613000, 44613400, 44613600, 44613800.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Telephone: +44 1443863161

E-mail: pockea1@caerphilly.gov

Fax: +44 1443863167

NUTS: UKL16

Internet address(es)

Main address: www.caerphilly.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.1) Name and addresses

Blaenau Gwent County Borough Council

Municipal Offices, Civic Centre

Ebbw Vale

NP23 6XB

UK

Telephone: +44 1495311556

E-mail: lee.williams@blaenau-gwent.gov.uk

NUTS: UKL16

Internet address(es)

Main address: http://www.blaenau-gwent.gov.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278

I.1) Name and addresses

Rhondda Cynon Taf CBC

The Pavilions, Clydach Vale

Tonypandy

CF40 2XX

UK

Telephone: +44 1443

E-mail: purchasing@rctcbc.gov.uk

NUTS: UKL15

Internet address(es)

Main address: http://www.rctcbc.gov.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276

I.1) Name and addresses

Cardiff Council

County Hall, Atlantic Wharf

Cardiff

CF10 4UW

UK

Telephone: +44 2920873732

E-mail: procurement@cardiff.gov.uk

NUTS: UKL22

Internet address(es)

Main address: www.cardiff.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422

I.1) Name and addresses

Monmouthshire County Council

County Hall, Rhadyr

Usk

NP15 1GA

UK

Telephone: +44 1633644644

E-mail: contact@monmouthshire.gov.uk

NUTS: UKL21

Internet address(es)

Main address: http://www.monmouthshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277

I.1) Name and addresses

Vale of Glamorgan Council

Civic Offices, Holton Road

BARRY

CF63 4RU

UK

Telephone: +44 1446700111

E-mail: procurement@valeofglamorgan.gov.uk

NUTS: UKL22

Internet address(es)

Main address: http://www.valeofglamorgan.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275

I.1) Name and addresses

Newport City Council

Civic Centre

Newport

NP20 4UR

UK

Telephone: +44 1633656656

E-mail: Richard.Leake@newport.gov.uk

NUTS: UKL21

Internet address(es)

Main address: www.newport.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273

I.1) Name and addresses

Merthyr Tydfil County Borough Council

Unit 5,, Triangle Business Park, Pentrebach

Merthyr Tydfil

CF48 4TQ

UK

Telephone: +44 1685725000

E-mail: procurement@merthyr.gov.uk

NUTS: UKL15

Internet address(es)

Main address: http://www.merthyr.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0347

I.1) Name and addresses

Bridgend County Borough Council

Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street

Bridgend

CF31 4WB

UK

Telephone: +44 1656642596

E-mail: procurementteam@bridgend.gov.uk

NUTS: UKL17

Internet address(es)

Main address: www.bridgend.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

Additional information can be obtained from the abovementioned address


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://supplierlive.proactisp2p.com/Account/Login


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Purchase & Hire of Operated & Non Operated Plant and Equipment

Reference number: CCBC/PS2124/21/AP

II.1.2) Main CPV code

45500000

 

II.1.3) Type of contract

Works

II.1.4) Short description

The purpose of this framework agreement is to cover for the provision of annual, seasonal and ad hoc plant and equipment hire requirements and the purchase of plant and equipment (such as but not limited to Front Wheeled Loaders etc). The Framework will be split in to Lots to be determined in the Procurement Documents. Hire and purchase encompasses the following service areas “Construction”, “Building”, “Highways and Engineering”, "Traffic Management2, Winter Maintenance", "Ground Maintenance" and “Other General Maintenance” with and without operators. Suppliers are invited to tender for one or more lots or all of the lots if required. When submitting tenders, Suppliers have the option to tenderer for any Local Authority they wish to price for. The lots are to be stated within the Procurement Documents. Delivery of the plant and equipment will be at locations throughout the named Authorities, unless otherwise stated by them. This will be specified at the time of order. Further information about the plant type requirements will be set out in the Procurement Documents in due course.

II.1.5) Estimated total value

Value excluding VAT: 8 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

45520000

60182000

77111000

77112000

90620000

43313200

16311100

16311000

16310000

43313000

43200000

43210000

43300000

43262000

42600000

43325100

42651000

44511000

44512600

34923000

34970000

34972000

34996100

45316210

45316212

63712710

50232200

63712700

43830000

31122000

42122000

42420000

43260000

43262100

34223300

42414000

34928460

34138000

34144400

34920000

34921000

34922000

34928000

34928110

34928420

34992200

34993000

34996000

43312000

34928310

34220000

44211100

24955000

44211110

44613700

34221000

34928480

44613000

44613400

44613600

44613800

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Boundaries of named participating Local Authorities

II.2.4) Description of the procurement

Framework for the purchase and hire of small and heavy duty plant, road/traffic management equipment and services, construction and agricultural plant & equipment, small plant, tools, portable containers & toilets, storage and skips, portable and modular buildings and winter maintenance equipment.

II.3) Estimated date of publication of contract notice:

01/11/2021

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

The contract will not be for any fixed quantity as each purchasing entity may hire and purchase from time to time. Some equipment may be required for long-term hire, however No guarantees as to frequency, duration of hire, purchase or location of plant operation can be given in relation to the framework.

When the tender is issued it will be via the Councils eTendering system Proactis Plaza, please follows these steps if you are not already registered and wish to receive the tender opportunity:

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.)

3.Enter your correct Organisation Name, Details and Primary Contact Details.

4.Please make a note of the Organisation ID and User Name, then click "Register".

5.You will then receive an email from the system asking you follow a link to activate your account.

6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.

7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.

8.Buyer Selection – At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.

9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.

10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.

11.From the Home Page, go to the “Opportunities” icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the ‘Request Documents’ option and click to download all documents.

14.You can now either complete your response or "Decline" this opportunity when it becomes available.

All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.

A supplier guide title "Supplier_step-by-step_guide" is attached to this notice detailing how to use register on the Proactis Plaza system.

If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=114320.

(WA Ref:114320)

VI.5) Date of dispatch of this notice

30/09/2021

Coding

Commodity categories

ID Title Parent category
42420000 Buckets, shovels, grabs and grips for cranes or excavators Lifting and handling equipment and parts
44211110 Cabins Prefabricated buildings
24955000 Chemical toilets Specialised chemical products
43300000 Construction machinery and equipment Machinery for mining, quarrying, construction equipment
44613800 Containers for waste material Large containers
34996000 Control, safety or signalling equipment for roads Control, safety, signalling and light equipment
42414000 Cranes, mobile lifting frames and works trucks fitted with a crane Lifting and handling equipment
43200000 Earthmoving and excavating machinery, and associated parts Machinery for mining, quarrying, construction equipment
43210000 Earthmoving machinery Earthmoving and excavating machinery, and associated parts
43262000 Excavating machinery Mechanical shovels, excavators and shovel loaders, and mining machinery
31122000 Generator units Generators
43325100 Grounds-maintenance equipment Park and playground equipment
44511000 Hand tools Tools
77111000 Hire of agricultural machinery with operator Services incidental to agricultural production
45500000 Hire of construction and civil engineering machinery and equipment with operator Construction work
45520000 Hire of earthmoving equipment with operator Hire of construction and civil engineering machinery and equipment with operator
60182000 Hire of industrial vehicles with driver Hire of goods-transport vehicles with driver
77112000 Hire of mowers or agricultural equipment with operator Services incidental to agricultural production
45316212 Installation of traffic lights Installation work of illumination and signalling systems
45316210 Installation of traffic monitoring equipment Installation work of illumination and signalling systems
44613000 Large containers Tanks, reservoirs, containers and pressure vessels
16311100 Lawn, park or sports-ground mowers Lawnmowers
16311000 Lawnmowers Mowers
42600000 Machine tools Industrial machinery
43262100 Mechanical excavators Excavating machinery
43260000 Mechanical shovels, excavators and shovel loaders, and mining machinery Earthmoving and excavating machinery, and associated parts
44211100 Modular and portable buildings Prefabricated buildings
16310000 Mowers Harvesting machinery
42651000 Pneumatic hand tools Pneumatic or motorised hand tools
43830000 Power tools Workshop equipment
42122000 Pumps Pumps and compressors
44613700 Refuse skips Large containers
34928110 Road barriers Road furniture
34928460 Road cones Road furniture
34920000 Road equipment Miscellaneous transport equipment and spare parts
34928000 Road furniture Road equipment
34993000 Road lights Control, safety, signalling and light equipment
34992200 Road signs Signs and illuminated signs
34138000 Road tractor units Motor vehicles for the transport of goods
34923000 Road traffic-control equipment Road equipment
34928420 Road-danger lamps Road furniture
34921000 Road-maintenance equipment Road equipment
34144400 Road-maintenance vehicles Special-purpose motor vehicles
34922000 Road-marking equipment Road equipment
43312000 Road-surfacing machinery Civil engineering machinery
44512600 Roadworking tools Miscellaneous hand tools
34928310 Safety fencing Road furniture
43313200 Snowblowers Snowploughs and snowblowers
90620000 Snow-clearing services Cleaning and sanitation services in urban or rural areas, and related services
43313000 Snowploughs and snowblowers Civil engineering machinery
34221000 Special-purpose mobile containers Trailers, semi-trailers and mobile containers
44613400 Storage containers Large containers
63712700 Traffic control services Support services for road transport
34996100 Traffic lights Control, safety or signalling equipment for roads
63712710 Traffic monitoring services Support services for road transport
34972000 Traffic-flow measuring system Traffic-monitoring equipment
34970000 Traffic-monitoring equipment Miscellaneous transport equipment and spare parts
50232200 Traffic-signal maintenance services Maintenance services of public-lighting installations and traffic lights
34223300 Trailers Trailers and semi-trailers
34220000 Trailers, semi-trailers and mobile containers Vehicle bodies, trailers or semi-trailers
34928480 Waste and rubbish containers and bins Road furniture
44613600 Wheeled containers Large containers

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1021 Monmouthshire and Newport

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
pockea1@caerphilly.gov
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
04/10/2021 16:22
ADDED FILE: ProactisPortalSupplierGuide
ProactisPortalSupplierGuide - Up to date Version this should be used
04/10/2021 16:23
REPLACED FILE: 1.SupplierGuideV5 3
Replaced with 1.Supplier_step-by-step_guide
04/10/2021 16:25
Contact email address
Please note the contact email should be pockea1@caerphilly.gov.uk

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf
pdf1.48 MB
This file may not be accessible.
pdf
pdf1.48 MB
This file may not be accessible.

Replaced documents


0800 222 9004

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