CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Gwahoddiad i dendro ar gyfer Cytundebau Fframwaith Cyfieithu

2.2

Description of the goods or services required

Applicants are invited to form part of a panel to supply translation services. S4C is tendering for framework agreements for translation services for letters, documents, reports, marketing materials, guidelines and policies, the Annual Report and Accounts and simultaneous translation. From time to time, S4C will also require the translation of legal documents. Translation from Welsh to English and also from English to Welsh will be required. Translators will be expected to provide a correction service where mistakes are found in the translated document.

We are looking for a limited number of suppliers (a maximum of 6) to form a framework of suppliers. Tenderers will be required to show extensive and successful experience in the field.

Suppliers may apply for the translation of specific documentation, e.g. legal documents, or for simultaneous translation only (if they have expertise in these fields).

Suppliers who form part of this framework will be offered translation work by S4C as the need arises. The work will be on a project or projects basis as required.

S4C intends to offer individual agreements to successful applicants in order to form the framework of suppliers. However, please note that being part of the framework does not guarantee that you will be offered any work. As the work under the contract is as required, the total work available to the suppliers is dependent upon S4C’s internal workload and human and financial resources from time to time. Following the appointment of the framework of suppliers which are able to provide the services in the above fields, S4C intends to offer the work in the first place to the supplier who offers the best value for money considering the nature of the work. Where it is not possible for that supplier to complete the work within the timetable noted, then S4C will offer the work to the next supplier who offers the best value for money etc.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=134760.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The contract will be for a period of three years with the option to extend for a further 12 months.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenders are invited from economic operators which are able to demonstrate experience of successfully providing translation services.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

S4C shall not be bound to accept any tender and reserves the right: a) to withdraw from and/or abandon and/or defer this procurement at any time; and/or b) not to award any contract as a result of this procurement.

For further information concerning S4C's requirements and this tender process please refer to the Invitation to Tender and the Draft Contract attached thereto, a copy of which can be obtained via the S4C website (www.S4C.co.uk) by clicking on "tenders" and following the link.

Economic operators wishing to participate in this tender must obtain and complete the Invitation to Tender. Applications not submitted in accordance with the Invitation to Tender will not be considered.

S4C reserves the right not to proceed with the award of this contract at any stage of the tendering process and not to accept any tenders submitted.

Within the framework agreement S4C will retain the right to undertake the work intended to be let pursuant to the contract in-house. S4C will not guarantee to any contractor a minimum spend with that contractor if appointed under the framework agreement.

Freedom of Information

S4C is subject to the provisions of the Freedom of Information Act 2000 (“FOI Act”). Information supplied by any economic operator to S4C may be disclosable by S4C under the provisions of the FOI Act. If any economic operator considers that any information supplied by it to S4C pursuant to this contract notice is commercially sensitive or confidential in nature, this should be highlighted explicitly and the reasons for sensitivity set out in full in the expression of interest. This will enable S4C to take account of such sensitivity or confidentiality in deciding whether to release the information in response to freedom of information requests. However, economic operators accept that S4C may disclose such information in response to any request under the FOI Act if S4C determines that it is appropriate to do so.

Data Protection

By submitting a tender response, Tenderers confirm that they have informed all individuals identified in the tender submission that they will share their personal data in this way. Tenderers acknowledge that S4C will process all personal data provided as part of the tender response in accordance with applicable data protection legislation (including the General Data Protection Regulation 2016 and the Data Protection Act 2018). The S4C Privacy Notice is available on www.s4c.cymru and Tenderers hereby confirm that they will notify all individuals whose personal data is provided to S4C. S4C will process any personal data provided in tender responses on the basis that it is in the Tenderer’s and S4C’s legitimate interests to process all personal data provided as part of the tender response for the purpose of evaluating the tender response.

(WA Ref:134760)

5.2

Additional Documentation

5.3

Publication date of this notice